Board Meetings 

SDHSRA DIRECTORS MEETING MINUTES
June 21, 2007
AMERICINN, BELLE FOURCHE, SD 

The director’s meeting was called to order by President Joe Stoddard at 9:00 pm with all directors present.

Secretary Ann Sundermann presented the minutes of the mid winter meeting, which  were read and approved. The financial report was presented and there was a motion by Doug, 2^nd by Clay to approve.  MC.

OLD BUSINESS:
The Calendar Sales were discussed, along with the results of the Directors and Student Officers poll to accept or decline the coat bid as initially received for the 2007 calendar coats. It was unanimous to reject the bid.

NEW BUSINESS:

Explanation and discussion was entertained by the host committee on the stalls at the rodeo grounds. The intent was to provide 300 stalls on a first come first serve basis. Discussion was held that at the NW and SW regional rodeos, the fees were announced incorrectly.

Carole Hollers presented a fund raiser on our calendar sales project. Nebraska’s Directors currently sell “bulls heads ads” to be placed on the calendar for the date of their bull sales. Carole would like to see us do the same.

Joe Stoddard reported that Tom Richter, of the Black Hills Rodeo Circuit, would like to buy PRCA Permits for the year end champions in rough stock. If they are under the age of 18 they will hold them until they turn 18. This would start with this year’s state finals. Motion by Carole, 2^nd by Patrick to approve. MC

The next discussion entertained was on the cost of printing the State Finals Program. Clay Birkeland reported that it is very expensive to print and would welcome any suggestions at the annual meeting.

The Timed Event Arena Report was given by Mark Thiel. They will be running any extra cattle after the rodeo performances for all Timed Event Cattle. The entire arena will be worked before Steer Wrestling, Goat Tying, Barrels and Pole Bending. The barrel pattern has been marked. In the short go the goat will be center staked out from the alley. Discussion was held on raking, and it was decided to do a random raking pattern.

Lon Dreyer gave the Rough Stock Arena report and asked for the directors to help enforce the dress code and extra people in the arena behind the chutes.

The barrel and pole bending horses will be given a reasonable time, upon the judges discretion, to enter the arena before receiving a “no time.”

Ann Sundermann had office questions and clarifications.

Joe Stoddard commended Doug Doll and Lon Dreyer for taking on extra responsibility in the cutting and rough stock events at the last minute. Thank you for your extra time.

At 10:00 the Board entered into executive session. At 10:20 the Board entered back into regular session.

Motion to adjourn was made by Patrick, 2^nd by Rod Kusser.  MC
Meeting was adjourned at 10:20 PM.

Respectfully submitted
Ann Sundermann,  SDHSRA Executive Secretary

SDHSRA Mid-Winter Meeting Minutes
January 27, 2007
Civic Center, Rapid City, SD

The mid winter meeting of the SDHSRA was called to order by President Joe Stoddard at 10:00 am, with the Pledge of Allegiance led by Student Vice President Cally Thomas.  All directors with the exception of National Director Carole Hollers, were present.

There was a motion by Doug, 2^nd by Mark to accept the amended agenda.  Mc

Motion by Lon, 2^nd by Troy Richter to dispense with the reading of the annual meeting minutes.  Mc

Motion by Doug, 2^nd by Kelly to accept the financial report as presented.  Mc.

Motion by Troy Brown, 2^nd by Patrick to close the calendar fund and student fund accounts.  Mc

Steve Sutton gave a report on the 20X Rodeo, and explained the college fair that will be held in conjunction with the event this year.

A discussion was held on the draw at state finals and the proper way it should be done. Steve voiced his opinion on the stipulation that 10% extra TE cattle need to be brought for the finals from a contractor’s point of view.

A discussion was also held on the wording of our State Finals Champion and High Point Champion from our state for the year.  It was decided that we would change the wording on our calendars, buckles and saddles for the upcoming year to clarify the awards.  The wording will be as follows: 
Buckles:  State Finals Average Champion
Saddles:  State Finals Champion
Calendar:  Finals Champion and State Champion
It will also be brought to the National Director’s attention that the national form for National High School Finals should maybe be changed, to clarify the verbiage.

Dave Winterton, HS Rodeo sponsor representing Hubbard Feeds, thanked the association for what we do for the rodeo athletes of SD.

Joe Stoddard gave the National Director’s Report in the absence of Carole Hollers, who was attending the National Director’s Meeting in Nashville.   Changes that were reported included:

1.  Queen Rules change
          A discussion was held on our state queen basket and it was decided that each rodeo club in SD would bring an item for the queen’s basket to state finals.
         Harding County will give the “large” item this year.

2.  Cutting – it will be legal for a SAM for 1 judge this year.

3.  18 year old consent rule: An 18 year old may sign for himself on the NHSR consent form, and then will be responsible for any responsibility it entails.

4.  The first performance of Nationals will be moved to Sunday  night, with the final performance to be held Saturday night.  The draw will be posted two weeks prior to competition.

5.  Dodge pickup tickets – the association gets $5.00 per ticket.  It would benefit our association if a group would take this effort over and sell tickets at the regional and state finals rodeos.

Rod Kusser gave the Public Relations report and turned in his resignation as PR Director.  Rod will finish out the year until the annual meeting.

Patti Gilbert spoke about the Sports Medicine program at state finals and a discussion was held on the possibility for a cool place to bring athletes with heat related issues.  Patti and the host committee will work on this together.

Bud Ireland gave a report as Historian and presented 2 books, one to Joe and one to the association, that he has compiled of SDHSRA Archives.  The Hall of Fame was discussed and the direction the association would like to go with moving the archives to the Casey Tibbs Center.  Motion by Susan, 2^nd by Troy Richter to reimburse Bud Ireland and his help for their expenses.  Mc

Old Business

Doris Lauing entertained discussion on the cutting schedule at State Finals.  She reported that on the survey that she sent out, 9 surveys involving 13 youth wanted changes made.  9 surveys involving 10 youth liked the schedule as it was.  She also explained a possible conflict with the queen competition and the cutting as it is now.  Seating to watch the competition was discussed and the host committee indicated that they were working on improving the seating.  Doris, along with other members of the board, commended the cattle.  Schedule changes were tabled until New Business under state finals schedule.

A 1 day PRCA seminar for the director’s was discussed and a vote was taken to see if they felt they should attend.  The vote was to attend.  Lon Dryer will look into a date and report back to Joe.

The Team Roping Hardship rule was addressed.  Discussion was held that if in case of injury or a discipline issue, how to deal with the other contestant of the team.  Motion by Doug, 2^nd by Lon that If through no fault of your own, you are without a Team Roping partner, the contestant may select a partner from the contestants entered in the rodeo, provided proper signatures may be obtained.  Mc.  The contestant’s parents will have to sign before a notary before they can compete.  It was discussed that the Team Roping Rule should be proposed at the National level.

Regional rodeos and graduation conflicts were discussed.  SD has 4 rodeos, and you do not have to compete in all of them to qualify for state.  You cannot trade out from one rodeo because there is not a go to draw out of, we have 4 separate rodeos to qualify for state.

Gina Strain reported on calendar sales.  To date we have 3589 sold.  The calendar policy will be evaluated at the annual meeting.  As of now athletes who have calendars checked out – need to have them sold and turned in, or returned by March 1^st to rodeo this year.  The calendar bid from Leader Printing is the same cost as last year.  The calendar coat situation and the fact that 27 of the coats needed repair was discussed.  Motion by Lon, 2^nd by Troy Brown to accept the calendar report and bid.  Mc.

A one hour recess was held for lunch.  During this time the student officers, host site committee, calendar committee and PR director met with vendors about awards and coats.

New Business

The Host Site Committee gave their report.  They would like to charge a $40.00 facility fee for each contestant in lieu of paying per stall.  Each athlete will be charged, regardless if they stall or not.  The price will benefit some and not others.  Stalls will be given on a first come, first serve basis.  You will be allowed to set up your own pens or panels this year, with consideration of how much area you take. Motion by Doug, 2nd by Kelly to approve.  MC

The short round will be held in one arena this year.

There is a possibility of having a “tough enough to wear pink” day sponsored by Wrangler.  It is still in the planning stages with Wrangler.

Judges committee’s reported on the judges they had contacted and they will be as follows:  Rough Stock – Chris Horton and Darrel King.  Timed Events: Brenda White will be the girl’s event flagger.  Kevin Ploszaj will be the boys TE flagger.  Doug will be confirming a cutting judge.  Mike Welker will be the barrier judge.

Lon reported on the Rough Stock committee and stated that the contractors will be Wilson, Sutton, Wildcard, Waln, Burch and Nixon.  They will get $55.00 per out, which is the same as last year.  A ballot vote was taken for Pick up men and bullfighters.  This year’s pick up men will be Shayne Porch and Casey Humble.  The Bullfighters will be Joe Waln and Cooper Waln.

The lengthy discussion was held on timed event cattle. Troy Brown presented the bids as received and they were reviewed by the directors.  The livestock inspection committee was discussed and the fact was reiterated that the contractor must bring 10% extra to use as replacements if needed, or a fine will be imposed. Troy Brown indicated they all had been advised as such. Motion by Mark, 2^nd by Phil to accept Terry Graff’s bid for TE Cattle.  Mc

Motion by Troy Brown, 2^nd by Rod to accept the bid from Marvin Maude as the goat contractor for this year’s finals.  Mc

Arena Directors were nominated and elected.  Motion by Mark, 2^nd by Patrick to accept Lon Dryer as Rough Stock Arena Director.  Mc.  Motion by Mark, 2^nd by Lon to accept Troy Brown as Timed Event Arena Director.  Mc.  Motion by Phil, 2^nd by Clay to accept Doug Doll as Cutting Director.

The saddle update was given by Ann.  We have several new sponsors, and the Peace Officers and Stockgrowers saddles have been shipped.  The all around saddles will be fully tooled, not ¾ tooled.

Susan Dewey was there to report on the Queen contest.  She reported that the crown, which is on loan from the New Underwood Roping Club, will be retired.  It is of considerable historic and monetary value.  Susan will be trying to find a donation for a new crown.  Thank you to New Underwood for the use of the crown.  Susan reported that Tara Trask and Vanessa will be helping with the contest.  They will work with the schedule, should a conflict with the cutting arise.  It was agreed to pay for the queen judges travel expense.  We were recently complimented by people from Oregon in regard to our queen contest.

Others State Finals discussion included the schedule, which was determined to work well for the majority of contestants.  Motion by Clay, 2^nd by Patrick that the schedule remain the same, with the exception of moving the cutting up one hour.  Mc.  Arena stands will be looked in to for the cutting judges, and the cutting champions will be introduced before the short go.

A discussion was held on the draw completed in past years for steer wrestling.

The state finals and regional rodeo software were discussed.  Discussion was entertained from attending regional secretaries and the past secretary.  Ann was encouraged to check in to other software options.  Wayne Hildebrandt from Nebraska is familiar with a program that works very well for their region and state rodeos.

The membership deadline was addressed and was tabled until the annual meeting. 

Motion by Doug, 2^nd by Lon to move the regional rodeo entry deadline to April 16^th, the first Monday following the 15^th, which is on a Sunday this year.  Mc.

All region transfers were approved.

The Livestock Inspection committee was appointed and will be Doug, Kelly, Joe, Troy Brown and Lon.

A proposal for the SDHSR Crisis Fund criteria was presented by Joe.  Up to this point we have only had the national standard as a guideline.   Motion by Clay, 2^nd by Lon to accept the guidelines as presented by Joe for the SDHSR Crisis Fund.  Mc.

Motion by Patrick, 2^nd by Lon to enact an Executive committee to include President Joe Stoddard, V. President Troy Brown, Host Committee chairman Clay Birkeland, and Secretary Ann Sundermann. Mc.

The student officers should be included in the decision whenever possible.  The committee will deal with situations that arise in between meetings when the entire executive board cannot get together.  The executive committee shall be made up of a member representing each region, if possible.

Motion by Lon, 2^nd by Troy Brown to approve the practice rodeos for 2006.  Mc.

Person of the year nominations were nominated and discussion was held on limiting the nominations to two per year, and to keep a “bank” of names for future years.  Sara Grim and Bryce Sigman will be 2006 persons of the year.

The SDHSRA Board entered into executive session at 4:25 pm to discuss personnel and student matters.  No action was taken.  President Joe Stoddard declared the board out of executive session at 4:50.

Motion by Kody Woodward, 2^nd by Cally Thomas to adjourn at 5:05 pm.

SDHSRA Annual Meeting Director’s Minutes
September 30, 2006
Pierre Ramkota River Center

The meeting was called to order by President Joe Stoddard at 6:00 pm.

1.  Elections
Elections of VP and President were held.  A unanimous ballot was cast for the current officers to remain seated as such by Doug Doll, seconded by Troy Richter - mc.
President – Joe Stoddard
Vice President – Troy Brown
A sincere thank you was given to Bryce Sigman, Bill Sutton, and Sean Deal for their years of service to the SDHSRA.

Motion by Carole Hollers, seconded by Kelly Shoemaker to accept Ann Sundermann as the new SDHSRA Executive Secretary – mc.
Motion by Carole Hollers, seconded by Lon Dreyer to start Ann’s pay at $1100.00/ month to be reviewed in 6 month’s – mc.
Motion by Carole Hollers, seconded by Lon Dreyer to make Sara Grim's pay retroactive for 1 month – mc.
Motion by Kody Woodard, seconded by Clay Birkeland to nominate Rod Kusser as the PR Director – mc.
Motion by Carole Hollers, seconded by Troy Brown to accept the appointment of Host Site Committee members as seated by the Belle Fourche Host Site Committee – mc.  Later appointed as Clay Birkeland, Mark Thiel and Phil Kissack.

2.  Discussion was entertained from Mark Thiel of the Host Site Committee requesting a 2 year extension to be the SDHSRA State Finals Host Site.  Motion by Rod Kusser, seconded by Lon Dreyer to approve as such – mc.

Discussion was held on picking the State Finals Host Site 18 month’s before the actual date, instead of 6 month’s.  Host Site to be bid in September 2008 for 2010.

3.  Committee Assignments:
Motion by Carole Hollers, seconded by Mark to accept Kelly Shoemaker on the Judges Committee – mc.
Motion by Troy Brown, seconded by Mark Thiel to accept Doug Doll on the Judges Committee – mc.
Motion by rod Kusser, seconded by Mark Thiel to accept Lon Dreyer on the Judges committee – mc.

Finals Judges: under the recommendation of the Judges Committee, will be as follows:
Girls Events Flagger – Brenda White                   Boys Events Flagger – Kevin Ploszaj
Barrier Judge 1 -  Mike Welker                  Barrier Judge 2, if needed – Bill Clark
Rough Stock – Chris Horton                                 Darrell King
Cutting – Jerry Kaufmann                         possibly JP Bell

Lon Dreyer discussed the possibility of the SDHSRA Directors attending a PRCA Judges seminar.  Lon will pursue.

State Finals Livestock Inspection Committee
Discussion was held on the problem of stock contractors not bringing enough cattle, and the fine imposed under terms of their contract.  Joe Stoddard appointed Troy Brown to start the bid process for the timed event cattle.  Joe Stoddard, Sara Grim and Ann Sundermann will get the numbers and review the bids.  Motion by Carole Hollers, seconded by Doug to table the Livestock Inspection Committee appointment and address the number problem at the mid winter meeting – mc.

4.  Saddle Sponsors
Assignments were made – see attached.  It was decided to ask $550.00 for ½ of a saddle sponsorship, except All Around.

5.  Student Membership Issue
Motion by Troy Richter, seconded by Kelly Shoemaker, to go into executive session to discuss a student membership issue – mc.  Motion by Carole Hollers, seconded by Troy Richter to come out of executive session.  – mc.

Motion by Calley Thomas, seconded by Kelly Shoemaker to adjourn Director’s Meeting at 7:12pm – mc.

Respectfully Submitted,
SDHSRA Executive Secretary
Ann Sundermann

SDHSRA ANNUAL MEETING
SEPTEMBER 30, 2006
PIERRE, SD

CALL TO ORDER

President Joe Stoddard called the annual meeting of the SDHSRA to order at 10:00 AM CDT at the Ramkota River Center in Pierre, SD.  The Student Officers led the membership in citing the Pledge of Allegiance.  Joe asked for a motion to adopt the agenda with the following changes:   Under New Business, the Scrapbook report by Roberta Bruns will be moved to follow the minutes of the State Finals Meeting; Interviews for Executive Secretary will move to the end of the meeting; and will add Team  Roping debate to new business.  Motion by Troy Brown, seconded by Carole Hollers to approve the agenda changes.  Motion carried.

Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Rod Kusser, Sara Grim,  Lon Dreyer, Bill Sutton, Bryce Sigman,  Troy Richter, Joe Stoddard, Doug Doll, Clay Birkeland, Mark Thiel, Phil Kissack standing in for Marvin Garrett, Kody Woodward, Callie Thomas, and Kristina Maddocks..  Absent was Susan Dewey.  

MINUTES

Motion by Doug Doll, seconded by Sean Deal to dispense with the reading of the State Finals Meeting Minutes and approve such minutes. All members present voted aye, motion carried.

SCRAPBOOK REPORT

Roberta Bruns of Plankinton gave a very informative report on the South Dakota Scrapbook.  The scrapbook did not place at Nationals and we are still waiting for comments from the National Competition.  One of the suggestions for the National Competition is to have a permanent cover.  Roberta would also like to have a committee with people from each Region.  She needs team pictures from the different schools and teams if they have them.  Roberta and Bud Ireland have been communicating and are going to work on the Archives for the SDHSRA.  Roberta also gave suggestions for the Basket competition at Nationals.  We need to get more information on the website about the Basket and Scrapbook competition.

CALENDAR COMMITTEE REPORT

Gina Strain gave the Calendar Committee Report.  There were a total of 4472 calendars sold this year. Gina had given an extensive Calendar report in the last newsletter.  There were 126 calendars not returned or accounted for.  Gina is suggesting that membership deadline be moved up to September 1^st so that only members would receive the calendars. The new calendars will be done next week.  It was suggested that the old calendars be given to High Schools for the start of the school year. Discussion was held concerning the financials from the Calendar Project.

STATE FINALS REPORT

Clay Birkeland gave the State Finals Report from the Host Site Committee.   The weather was very cooperative this year.  They would like a better count on stalls from the regional rodeos, and suggested going to a facilities fee per contestant rather than a fee per stall.  The finals committee said they were addressing the following issues for next year:  more seating to the east of the cutting arena, specific contract for the photographer(s), the possibility of moving the short go to one arena only, and better access to the rodeo grounds – which is being addressed, but will not be completed by next year.  They felt the rodeo went well and were happy to be working with the SDHSRA.

A letter was read from Doris Lauing concerning some of the cutting issues at State Finals.  Discussion also ensued concerning cutting at the 20X Showcase Rodeo at the Stock Show. 

Discussion was held concerning additional program pages and additional cost to Missouri Dakota Publishing Inc. from State Finals. These issues were resolved during a Conference Call earlier with Rod Kusser, Sara Grim, Joe Stoddard, Clay Birkeland, and David Clausen.  It was agreed that the Host Site Committee, the SDHSRA, and Missouri Dakota Publishing Inc. would all split the additional cost of $1700.

Motion by Bryce Sigman, seconded by Lon Dreyer to approve the State Finals Report.  Motion carried.  Roberta Bruns commented on the State Finals and said we should give a big Thank you to Belle Fourche for a job well done.

Discussion continued on the cutting issues from the State Finals and the 20X Rodeo. 

PUBLIC RELATIONS DIRECTOR REPORT

Rod Kusser gave the Public Relations Director Report.  Rod reported on the TV contract with PBS for one more year of coverage.  Rod would like to look at a long term agreement or an extension on the current agreement.  Rod reported on the short go shirts donated by Touchstone Energy.  These shirts will be delivered to the local coops who want to award the shirts locally.  It was commented that the National Team does not receive the Short Go Shirts.  If you were on the National Team you received a National Team Shirt. Rod reported that the sponsors were good this year and is looking at some new things for next year.  Rod would like to step down from the Public Relations position if we could find a replacement.  He did comment that it could be a paying position.  He has declined the compensation but that it is available. Thank you to Rod Kusser for all his hard work as Public Relations Director. Motion by Sean Deal, seconded by Troy Brown to approve the Public Relations Report and allow Rod to extend the PBS contract as he sees fit.  Motion carried.

 FINANCIAL REPORT

Sara Grim, Executive Secretary gave the financial report at this time.  The records are at the accountant, Casey Petersen & Associates in Rapid City so they can complete the IRS return and look over the financial records.   Motion by Doug Doll, seconded by Mark Thiel to approve the Financial Reports. Motion carried.  Motion by Clay Birkeland, second by Mark Thiel to pay Missouri Dakota Publishing Inc the amount of $567 which is 1/3 of the extra program pages cost of $1700. Motion carried.

Lunch break at this time.

NATIONAL DIRECTOR REPORT

Carole Hollers gave the National Directors Report. She gave the National Team Standings and some of the highlights from Nationals.  She reported on the scholarships awarded to the South Dakota members at the National High School Finals Rodeo. South Dakota received 6 scholarships and two of them were quite substantial.  Good news for next year is that the draw will be posted two weeks prior to the National High School Finals Rodeo.  The members must still check in before Sunday noon but makes it so much easier for family to travel. Carole also reported on the Foundation Auction, the SD Scrapbook, the basket contest and the quilts donated by South Dakota at the NHSFR.  She reported that our 2 quilts donated by the region rodeos raised the second most money of any states and with only 3 items.  Thank you to the regions who furnished the beautiful quilts.  Sundowner trailers will be replacing Featherlite as a National Sponsor.

OLD BUSINESS

1. Wrangler Junior Division – Troy Richter reported that Diana Melvin had contacted him and they were having their annual meeting today also so she could not be here at the meeting. Their National Team ended up 12^th at Nationals.  They would like to continue to use our website.  Next years National Finals will be held in Gallup, NM July 2-8^th.  Cindy Nagel and Diana Melvin are the contact people.

2. Troy Brown reported that he had attended a meeting at the Casey Tibbs Rodeo Center.  They are asking for input for the archives to be placed in the building.  The Rodeo Center has the funding and is ready to start.  They discussed having separate rooms for each organization.  At the meeting after, it was recommended that they have a more open format and have one organization flow into the other.  They are looking for donations.  You need to contact a board member if you have items to donate or let them use.

3. Doug Doll reported on the Buckaroos/Scholarship Foundation.  Doug gave a report on the scholarships.  The Buckaroos would like to have one deadline next year for all scholarships.  Date also needs to be confirmed.  There was some confusion this year but they took late applications.  The Foundation has been tabled as it was found to be cost prohibitive.  The Buckaroos have given over $250, 000 to High School Rodeo over the years.

NEW BUSINESS

a.       Bryce Sigman gave the recommendations for the judges for the State Finals.  Brenda White, Bill Clark, Kevin Ploszaj, J.P. Bell, Jerry Kaufman.  Lon Dreyer recommended Chris Horton & Darrell Kling for Rough Stock Judges.  Motion by Troy Brown, seconded by Doug Doll to table the selection of the judges to the Directors meeting.
b.      A lengthy discussion was held concerning the Team Roping issues when one partner is eliminated. Discussion on the issues of picking up partners, late entries, etc.  Motion by Doug Doll, seconded by Clay Birkeland to table the Team Roping issues to the winter meeting. Motion carried.
c.       Discussion was brought from the floor concerning the graduation conflicts during the Regional Rodeo in Wall.  General consensus was that there needed to be more communication among the committees, contractors, rodeo personnel, Directors.  The board will develop a policy at the winter meeting.

SADDLE BID REPORT

Bryce Sigman gave the report on the Saddle Bids.  They are as follows:
            Tod Slone Saddles                  $1119.00         ¾ Tooled
            Courts Saddles (Baders)         $1150.00        
            Cowboy Classic Elite              $1062.00
                                    Economy             874.00
                                   4-H                      700.00

 Motion by Carole Hollers, seconded by Doug Doll that we choose the Tod Slone saddles.  Motion carried.

ELECTION OF REGIONAL DIRECTORS

During the break, each Region elected their Region Directors.  When the Directors reconvened the following Directors were elected:
            Southwest Director – Patrick Auer
            Northwest Director – Kelly Shoemaker
            Eastern Director at Large – Rod Kusser
            Host Site Directors – Clay Birkeland, Mark Thiel, & Phil Kissack

Motion by Lon Dreyer, seconded by Sean Deal to seat Patrick Auer for a three year term to even up the rotation of Directors.  Motion carried.
Motion by Bryce Sigman, seconded by Sean Deal to adjourn the meeting.  Motion carried and meeting adjourned.

Respectfully submitted,
Sara Grim
SDHSRA Executive Secretary

South Dakota High School Rodeo Association
Board of Directors Meeting
June 22, 2006
Americinn Motel
Belle Fourche, SD

CALL TO ORDER

President Joe Stoddard call the SDHSRA Directors meeting to order on June 22, 2006 8:30 PM at the Americinn Motel in Belle Fourche, SD.  The meeting was held during the 2006 SDHSRA State Finals Rodeo in Belle Fourche.  Motion by Doug Doll, seconded by Bryce Sigman to dispense with the reading of the minutes of the January 28, 2006 meeting in Rapid City, SD.  Motion carried.  All members of the Board of Directors were present with the exception of Susan Dewey, Troy Richter, Marvin Garrett, and the Student Officers. Bill Sutton and Sean Deal joined the meeting at 9:20 PM.  Also present were Patti Gilbert with Sports Medicine, Tracy Bail with the judges, and Cynthia Matson and Teresa Schanzenbach from the Belle Fourche Chamber of Commerce.

CONFERENCE CALL MEETING

The minutes of the Special Conference Phone Call Meeting held on June 19, 2006 were read. Motion by Troy Brown, seconded by Doug Doll to approve the minutes of the June 19, 2006 special meeting with the correction that Bill Sutton was present at the meeting. Motion carried.

FINANCIAL REPORT

The financial report was given by the State Secretary.  Motion by Doug Doll, seconded by Bryce Sigman to approve the Financial Report.

NATIONAL DIRECTORS REPORT

Carole Hollers, National Director gave her report on the Motels and camping at Springfield and other issues.  Motion by Lon Dreyer, seconded by Troy Brown to approve the National Directors Report. Motion carried.

PUBLIC RELATIONS REPORT

Rod Kusser had nothing to report from the Public Relations Report as everything was going well and in place. 

SDHSRA STATE FINALS COMMITTEE REPORTS

The Host Site Committee reported on the stall concerns.  The stalls were not filling up very fast.  350 stalls had been reserved at the Region Rodeos and 365 stalls were set up.  Discussion was held on changing the stalling system for next year.

Bill Sutton and Sean Deal joined the meeting at 9:20 PM.

The judges committee reported that Kevin Ploszaj was unable to be here due to illness in his family so the other judges will fill in for Kevin.

The livestock committee reported that the livestock was O.K.

Lon Dreyer reported that the judges will run their own clock in the rough stock events. The Grandstand Goat is #1 Goat and the Chute Goat is #2 Goat.

The timed event Directors reported on the timed event arena.  The timed event arena will have preference over the Rough Stock Arena when conflict occurs.

NEW BUSINESS

Discussion was held on the money for the National Qualifiers.  Motion by Carole Hollers, seconded by Bryce Sigman to pay $1000 per Qualifier not to exceed a total of $50,000.  Motion carried.

Discussion was held on duplicate awards.  It has already been determined that there is a tie in the Girls Cutting for the Saddle.  Motion by Carole Hollers, seconded by Clay Birkeland to purchase a second Girls Cutting saddle.  Motion carried.

There is no problem with enforcement of stall fees.

Discussion was held on adopting a policy to cancel the rodeo due to weather related issues.  It was decided that the President and the Vice-President will make that decision. 

Rod Kusser reported that there will be special Grand Entry on Friday Morning and again on Sunday to pay tribute to the two members that passed away this year.  Michael Glynn and Jessica Grimes will be remembered during the opening ceremonies.

Motion by Doug Doll, seconded by Clay Birkeland to adjourn.  Motion carried.

Respectfully submitted,
Sara Grim, SDHSRA Executive Secretary

SDHSRA Winter Meeting
January 28, 2006
Rapid City, SD

CALL TO ORDER

President Joe Stoddard called the winter meeting of the SDHSRA Board of Directors to order at 10:00 AM MST at the Rapid City Civic Center.  Joe asked for a motion to adopt the agenda with the following changes:  Add Sports Medicine Report to Item 14 State Finals Committee Reports; add conflict on turn out rule on Regional Rodeo Entry to Item 15 New Business; add Louisiana Hurricane Crisis under Item 15 New Business; change Fall Regional Rodeo Report from National Directors Report to Old Business.  Motion by Carole Hollers, seconded by Sean Deal to approve the agenda as amended.  All members present voted aye.  Motion carried.

Roll Call:  Present were Joe Stoddard, Troy Brown, Carole Hollers, Sara Grim, Rod Kusser, Susan Dewey, Lon Dreyer, Bryce Sigman, Troy Richter, Sean Deal, Kelly Britton standing in for Doug Doll, Clay Birkeland, Mark Thiel, Cassie Sigman, Megan Kennedy, and McKenzie Haley.  Bill Sutton arrived at a later time.  Brent Sutton and Marvin Garrett were absent.

MINUTES AND FINANCIAL REPORT

The Board of Directors dispensed with the reading of the minutes from the Annual General Membership meeting, the Annual Directors Meeting, and the Host Site Meeting in Belle Fourche.  The following changes were noted: Kristie Alley will not be the National Director for the Wrangler Junior High Division.  Carole Hollers will appoint a National Director for the Wrangler Junior High Division as per the NHSRA Rule Book and that has not happened yet.  Motion by Bryce Sigman, seconded by Sean Deal to approve the minutes with the changes noted.  All members present voted aye.  Motion carried.

Sara Grim read the financial report.  Discussion was held on issuing IRS 1099 Forms for the winners of the saddles.  The accountant has recommended to set a value at which the saddle could be sold.  Motion by Bryce Sigman, seconded by Sean Deal to set the value of the saddles if they were to be sold at $599.  All members present voted aye, except for Carole Hollers who voted naye.  Motion carried.  Troy Brown made the motion to approve the financial report.  Bryce Sigman seconded.  All members present voted aye.   Motion carried.

20X RODEO REPORT

Steve Sutton reported on the 20X Rodeo to be held on January 29, 2006.  Contestants will be able to get in the Arena following the Bull Riding Saturday Night.  Goat Tying will be run at an angle.  The calves are fresh but were used at the Indian Rodeo on Saturday. There will be a contestant meeting at 2:00 PM MST at the Civic Center.  A photo session will be held at that time.    There will be prizes given for the top four in each event.  There has been good press coverage on the 20X Rodeo.   Joe thanked Steve, Kim and Sutton Rodeos for sponsoring the 20X Rodeo and giving the SDHSRA members the opportunity to rodeo at the Black Hills Stock Show.

NATIONAL DIRECTOR REPORT

Carole Hollers gave the report from the National High School Rodeo Association Winter meeting held in Oklahoma City in January.  Carole reported that there will be a $3 increase in Insurance for next year.  The National Office is emphasizing the 30 day notification to host an approved activity.  Carole reported on the Scrapbook contest, selling of bracelets at the Finals, and the Dodge Raffle.  Carole reported on the NRA Rifle Shoot and Trap Shoot at Belle Fourche. The National Office is allowing the NRA shooters to bring their own guns to Nationals.  She reported that our National Student Officers have been asked to teach a class at a National Leadership Symposium.  She also reported that BCR Awards is going out of business and will not be available for the awards given this year.  Discussion was held on the members who participate in the extra contests at Nationals.  The question was asked if they are part of the South Dakota Team and should they receive the travel money or the team coats.  Motion by Troy Brown, seconded by Lon Dreyer that these extra curricular activities are not part of the South Dakota High School Rodeo Team and should not receive the travel money or the team coats. All members present voted aye.  Motion carried. Carole presented the Approved By-Laws & Rules changes to the 2006-2007 NHSRA Rulebook that will be in effect for the 2006 NHSFR.  These are being sent out in each members packet. Discussion was held on several of the rule changes such as the 3^rd person who would be a back-up timer in the rough stock (optional), goat tyers must be mounted when they enter arena, Queens may not ride the same horse, and the new Team Roping rule to encourage more team roping entries.  Motion by Bryce Sigman, seconded by Sean Deal to adopt these rules as Ground Rules for South Dakota High School Rodeo for the 2006 Rodeo season with the exception of #19, the Dally Team Roping rule.  All members present voted aye.  Motion carried.  Motion by Troy Brown, seconded by Bryce Sigman to approve the National Directors Report.  All members present voted aye, motion carried.

PUBLIC RELATIONS DIRECTOR REPORT

Rod Kusser reported on the Public TV coverage of the State Finals.  2006 is the 2^nd year of the 3 year deal.  The 2006 National Team Jacket Partners are SD Association of Telephone Cooperatives, Pioneer Garage, and the SD Corn Utilization Council.  Touchstone Energy Partners will continue to provide shirts for the short go qualifiers at State Finals and will provide barrel covers for the Regional and State Rodeos.  Rod reported on some additional State Partners such as SD National Guards, Hubbard Feeds, Dacotah Banks, SD Beef Industry Council, and Kent Clarke Insurance Co.  Dakota 2000 would like to sponsor the School Team Trophy.  Today’s Horse and Tri-State Livestock News continue to trade out articles and advertising.  It is important that we email results in a timely manner to both Tri-State and Today’s Horse publications.  Rod asked for a Director from each region to be responsible for banners, Grand Entry Flags, and barrel covers at each region and to make sure they are put up at State finals and returned at the end of the State Finals.  Troy Brown, Eastern Region, Sean Deal, Northwest Region and Troy Richter, Southwestern Region will take on this responsibility.  Motion by Lon Dreyer, seconded by Troy Brown to approve the Public Relations Director Report.  All members present voted aye, motion carried.

OLD BUSINESS

Diana Melvin with the Wrangler Junior High Division was unable to attend but sent her report with Joe Stoddard. She reports that the South Dakota NonProfit status has been completed for the Wrangler Division.  The IRS 501C3 status for nonprofit is being completed.  The site for the State Finals has been secured.  The Wrangler Jr. High Division State Finals will be held Memorial Day Weekend at the Western Events Center at the Rosebud Casino south of Mission, SD. They did statewide press releases January 2 to all daily and weekly newspapers in South Dakota.  They are in the process of accepting applications for National Director.  They have 2 or 3 interested persons at this point.  The State Finals Personnel and judges are mostly in place.  They have had positive response on the sponsors but there is still a lot of work needed.  The Wrangler Junior High Division estimates 30 to 50 participants based on memberships and inquiries.  Members will be asked to assist with a couple of books of raffle tickets to help with the National Team Expense.  If any one has any ideas or if they would like to assist with the Wrangler Junior High Division they should contact the Association President, Diana Melvin, Ft. Pierre, SD 605-223-3172.

Carole Hollers reported on the Fall Regional Rodeos.  A questionnaire was sent out to all members in the newsletter just a few weeks ago.  Carole reported that she had 26 that said yes, 12 said no mostly from the contestants.  Some of the concerns addressed would be the expense of another Regional Rodeo, school conflicts, getting memberships in by September 1, weekend conflicts with other activities, and finding more  sponsorships in our small communities.  Motion by Carole Hollers, seconded by Mark Thiel to proceed with a By-Law change to add Fall Regionals to South Dakota High School Rodeo.  On a roll call vote, the motion failed by a vote of 9-3.  Motion died.

SDHSRA ARCHIVES REPORT

Bud Ireland, Historian with the South Dakota High School Rodeo Association met with the Board at this time and addressed the Student Officers as to “Thank yous” being sent out for awards received.  Bud mentioned that he has been donating to HS Rodeo and has only received one “Thank you” over the past 3 years.  He mentioned how important it is to send thank you’s for donated items to SD High School Rodeo.  Bud also reported on his work with collection of SD High School Rodeo History.  Dupree High School wanted a list of their Past National Qualifiers and there needs to be records in place to answer these questions when they are asked.  Bud has been going through old microfilm records from the Rapid City Journal but it is very time consuming.  Bud asked if a local rodeo club could help with the Archives project.

The SDHSRA Board of Directors took a dinner break and reconvened at 1:20 PM.

AWARDS AND PLAQUES

Gina Strain and Rod Kusser reported on the selection of the calendar caps, calendar coats, National Team coats.  Skyline Silversmiths will do all the buckles for the Finals.  8x10 Pictures will continue to be given as Go-Round Awards.

CALENDAR COMMITTEE REPORT

Gina Strain gave the Calendar Committee Report at this time.  Gina reported that sales were going well and the checkout responsibility has also gone well this year.  Gina reported that Leader Printing was the only bidder again this year and we may decide to only order 5000 calendars.  There was an extra page added this year with lots of new pictures and maybe next year we could add a picture of the top 4 in each event.

NEWSLETTER PROPOSALS

Siri Stevens, from the Rocky Mountain Rodeo News was unable to attend the meeting but sent a proposal to produce the SD High School Rodeo Association Newsletter.  They would do it in the same format as the Rocky Mountain Rodeo News only it would be for this area and it would be called Rodeo News, Badlands Edition.  It would start from newsletter information and expand from there.  There would be monthly updates from the Association containing results, photos, human interest stories and any other information needed to get to members.  The newsletter would be out by the 10^th of the month and the cost would be $9 per member payable at the time of signing up.  Their goal is to provide North and South Dakota with a paper similar to the Rocky Mountain Rodeo News for Colorado.  As the paper expands, they would begin to support the Association Finals with jackets, buckles, and saddles.  They would also plan to open an office in the SD Region.  Lon Dreyer motioned and Bryce Sigman seconded to table the decision on the SDHSRA Newsletter.  All members present voted aye, motion carried. 

Dave Claussen, with the Potter County News in Gettysburg, SD gave a presentation on the special editions he did last year at Buffalo and Dupree Regional Rodeos.  He handed out sample editions.  He also gave a photo presentation on the quality of his photography.  Dave would like to expand from the Regional Rodeos to the State Finals in Belle Fourche.  He would highlight the events and send out an edition after the State Finals that would go out statewide.  Dave wanted permission to shoot the State Finals in Belle Fourche for this purpose.  The Board asked Dave to stay around and see the presentation from the Host Site Committee concerning photography and press at the State Finals.

SDHSRA STATE FINALS COMMITTEE REPORTS

Clay Birkeland reported on the Host Site Committee.  The Arena changes are on schedule.  There will be camping on the grounds.  They are working on keeping the Stock on the grounds.  At this time they have 425 stalls(45 are covered) but they would like to know numbers for stalling at state finals.    The question came up about reserving stalls or is it on a 1^st come 1^st serve basis. Stalls will need to be reserved at the Region Rodeos so that the Host Committee will know an approximate amount.  Discussion was held on changes to the schedule and getting motel information in the newsletter.  The plan is to get these items posted on the website.  Cutting will start on Wednesday and the Cutting Finals will be held 5:00 Thursday night.  The photographer issues are referred to the Host Committee concerning exclusive rights or news photos needed.

Judge’s committee reported the judges have been selected for 2006 State Finals.  There were 3 nominations for Rough Stock Judges. They were Darrell Kling, Roger Theobald, & Wade Vos.   Carole Hollers motioned, seconded by Troy Brown to vote on the Rough Stock Judges. All members present voted aye.  Motion carried. The following judges were presented to the Board:   Darrell Kling & Roger Theobald-Rough Stock arena judges; Kevin Ploszaj & Tracy Maher-Timed Event Arena Judges; Dorvan Solberg & Jerry Kaufmann-Cutting Judges; Marty Williams & Scott Shoun-Barrier judges. Motion by Carole Hollers, seconded by Bryce Sigman to approve the Judges for the State Finals.  All members present voted aye.  Motion carried.  It was noted that the judges need to be selected sooner next year, as at the Fall meeting so we can secure judges before they take other judging jobs.

Sean Deal reported on rough stock committee.  There are five contracts for the rough stock.  Contracts will be sent to Waln Rodeo, Wilson Rodeo, Sutton Rodeo, Wild Card Rodeo, and Flying G Rodeo.   Sean would like to have us increase the amount per out from $50 to $60.  Motion by Bryce Sigman, seconded by Carole Hollers to leave the $50 fee and the $10 entry fee for the Finals from the Rough Stock Riders will go to the Contractors. All members present voted aye.  Motion carried. Ballots were handed out for Pickup Men and Bullfighters.  Shayne Porch and Casey Humble were voted to be pickup men at State Finals.  Joey Waln and Travis Byrnes were voted to be Bullfighters for the State Finals.  Sara will need to send contracts to pickup men and bullfighters.

Troy Brown gave the timed event committee report.  There were three proposals for Timed Event Stock.  Jim Johnston, Thedford, NE  bid $12.32 per run straight through.  Wild Card Rodeo bid $15 for Steer Wrestling cattle and $12 for all others.  Sutton Rodeo bid $10 per run. Motion by Mark Thiel, seconded by Troy Brown to give all the Timed Event Livestock Contract to one contractor.  On a ballot vote, Jim Johnston won by a vote of 6-5.  Motion carried.  Bids were submitted for the Goats for State Finals from C.J. Floyd at $6.50/run and Marvin Maude at $6.00/run.  By a vote of 6-4 the Board voted to hire C.J. Floyd as the Goat Contractor.  Motion carried.

Sean Deal left the meeting at 3:55 PM and Jeff Jasper stepped in for Sean Deal.

Discussion was held on the cutting cattle and the costs involved.  Motion by Carole Hollers, seconded by Bryce Sigman to earmark the $10 entry fee at State Finals to help with the cost of Cutting Cattle.  All members present voted aye.  Motion carried.

Arena directors were appointed.  Lon Dreyer will be the rough stock arena director and Bryce Sigman will be timed event arena director.  Doug Doll is the cutting arena director.  Motion by Mark Thiel, seconded by Troy Richter to approve the Arena Directors.  Motion carried.

The championship saddles should be arriving during the first week of February.  Each director was asked to make sure they are displayed and brought to the State Finals.

Susan Dewey reported on the queen committee.  Susan would like us to pay mileage to the Queen Judges for the Finals based on State Rates.  Motion by Bryce Sigman, seconded by Lon Dreyer to pay mileage to Queen judges.  All members present voted aye.  Motion carried.

Discussion was held again on cost to Host committee to pay for State Finals.  Motion by Mark Thiel, seconded by Clay Birkeland to rescind the original motion that earmarked the $10 Entry fee from Rough Stock Riders go to the Contractors.  All members present voted aye.  Motion carried.  Motion by Mark Thiel, seconded by Clay Birkeland to rescind Carole’s motion that the $10 fee be earmarked for the Cutting Cattle at the State Finals.  All members present voted aye.  Motion carried.  Motion by Mark Thiel, seconded by Carole Hollers to set the Rough Stock gate fee at $55 per out.  All members present voted aye.  Motion carried.  Motion by Carole Hollers, seconded by Troy Richter that $5 of the $10 Entry Fee for State Finals be given to the Host Site Committee to use for production of the State Finals.  All members present voted aye.  Motion carried.

NEW BUSINESS

Gina Strain approached the Board with the idea of the SDHSRA membership directory that we had done several years ago.  People are still using their old directories and it really is time to update and make a new one.  Gina got a cost from Leader Printing of .61 for 750 Directories printed.  We would sell them at the Regional Rodeos for $5 to anyone interested.  The National Office did not see a problem with it as long as the state board approves it.  They suggest a release form if they did not want their information included. This will be added to their Regional Rodeo Packets.  Motion by Bryce Sigman, seconded by Lon Dreyer to approve the new SDHSRA Membership Directory.  All members present voted aye.   Motion carried.

Regional Rodeo entry fees were discussed and the decision was made to leave them as they are now.

Carole Hollers brought up the conflicting statement on the Regional Rodeo Entry Blanks concerning non-notified turn outs.  This rule needs to be changed in the South Dakota Rules & Regulations as it conflicts with the rule in the Regional Entry Blank.  The change will read Contestants who enter a regional rodeo are expected to participate in the event or events they entered at that rodeo.  Failure to do so will result in disqualification from that event or events at the State Finals Rodeo.

Motion by Bill Sutton, seconded by Troy Brown to approve this rule clarification.  All members present voted aye.  Motion carried.

Carole Hollers reported on the devastation to Louisiana High School Rodeo from the Hurricanes that occurred last fall.  There are several arenas and schools that are totally demolished.  The NHSRA has raised between $7000-$8000 for Louisiana Hurricane Relief.  Motion by Troy Richter, seconded by Bryce Sigman to donate $200 to the Louisiana Hurricane Relief Fund through the NHSRA to come from the Sponsor Account.  All members present voted aye.  Motion carried.

RODEO SITE APPLICATIONS

All rodeo sites applications were submitted.  Lon Dreyer motioned and Bryce Sigman seconded to approve all rodeo site applications.  All members present voted aye, motion carried.

PERSON OF THE YEAR

Kirk Ford, Roddy Thompson, and Laura Johnson were nominated for Person of the Year for 2006.  Bryce Sigman made the motion that nominations cease and that we cast a unanimous ballot.  Troy Richter seconded.  All members present voted aye. Motion carried.  Sara will notify the honorees.

OTHER BUSINESS

Carole Hollers brought up the problem of attendance by Student Officers at all meetings or to have someone stand in for them.  Dress code should also be enforced for Student Officers when they are attending meetings and representing High School Rodeo.  These issues need to be addressed at the Regional Contestant Meetings when the membership are deciding to run for Student Officers.  The issues of writing thank you’s for awards will also be addressed at this time.

Pete’s Clothing would like a list of contestants for State Finals after Regionals along with their back #’s.

Discussion was held once again on Graduation conflicts and the options that would be available.

ADJOURN

Jeff Jasper standing in for Sean Deal made the motion to adjourn.  Troy Richter seconded.  All members present voted aye. Motion carried.

Respectfully submitted,
Sara Grim
SDHSRA Secretary

SDHSRA DIRECTORS MEETING
OCTOBER 13, 2005
BELLE FOURCHE, SD

The SDHSRA Board Members Site Selection Committee met at Belle Fourche, SD on October 13, 2005 for the purpose of selection of a State High School Rodeo Finals Site. Members present were: Joe Stoddard, Troy Brown, Bryce Sigman, Sean Deal, Carole Hollers, Lon Dreyer, and Sara Grim. The Directors met at noon with the Belle Fourche committee. Discussion was held on the available facilities and the changes that Belle Fourche is planning to make on their Rodeo Grounds.

After lunch the entire committee proceeded to the Rodeo Grounds for further inspection of the area. After lengthy discussion concerning the new arena area, camping facilities, stalls, Queen activities, Rodeo Office, etc. Motion by Bryce Sigman, seconded by Troy Brown to approve Belle Fourche as the site of the State High School Rodeo Finals for the years 2006 and 2007. All members present voted aye, motion carried.

President Joe Stoddard appointed Bryce Sigman, Sean Deal and Joe Stoddard from the SDHSRA Board of Directors to sit on the Belle Fourche Host Site Committee Board of Directors.

Belle Fourche appointed Clay Birkeland, Mark Thiel, and Marvin Garrett from the Belle Fourche Committee to the SDHSRA as the Host Site Directors.

Respectfully submitted,
Sara Grim, Executive Secretary

SOUTH DAKOTA HIGH SCHOOL RODEO ASSOCIATION
BOARD OF DIRECTORS MEETING
September 24, 2005
Pierre, SD

CALL TO ORDER
President Joe Stoddard called the SDHSRA Board of Directors Meeting to order.

ROLL CALL: Present were Sean Deal, Troy Brown, Carole Hollers, Sara Grim, Susan Dewey, Lon Dreyer, Bill Sutton, Bryce Sigman, Joe Stoddard, Doug Doll, Bob Glanzer, Blaine Carey, Brent Sutton, Megan Kennedy, & Cassie Sigman. Absent were Troy Richter, Kirk Ford, Rod Kusser, & McKenzie Haley.

AMENDMENT OF AGENDA
Motion by Bryce Sigman, seconded by Troy Brown to amend the agenda for the Director’s meeting to add selection of State Finals Site after Appointment of Public Relations Director. Motion carried.

ELECTION OF OFFICERS
Motion by Bryce Sigman, seconded by Bill Sutton to nominate Joe Stoddard for President of the SDHSRA Board of Directors.

Motion by Lon Dreyer, seconded by Sean Deal that nominations cease and a unanimous ballot be cast for Joe Stoddard for President of the SDHSRA Board of Directors.  Motion carried.

Motion by Lon Dreyer, seconded by Bryce Sigman to nominate Troy Brown for Vice President of the SDHSRA Board of Directors.

Motion by Bill Sutton, seconded by the Sean Deal that the nominations cease and that a unanimous ballot be cast for Troy Brown for Vice President. Motion carried.

EXECUTIVE SECRETARY
Motion by Lon Dreyer, seconded by Troy Brown to approve Sara Grim as Executive Secretary of the SDHSRA. Motion carried.

Motion by Troy Brown, seconded by Bryce Sigman to approve Rod Kusser as the Public Relations Director. Motion carried.

STATE HOST SITE SELECTION
Discussion was held concerning the two bids received from Huron and Belle Fourche for hosting the State High School Finals Rodeo. Belle Fourche signed a commitment that they would bid the Finals as per the SDHSRA Site Specifications. Bob Glanzer spoke on behalf of the Huron Committee and realized their bid was at risk. They made some changes on their original proposal but still failed to meet the SDHSRA Specifications as proposed. Motion by Bryce Sigman, seconded by Doug Doll that the SDHSRA Board do a Site Inspection at Belle Fourche as soon as possible with a Site Inspection Committee. Seconded by Doug Doll.  Motion carried. Motion by Bryce Sigman, seconded by Carole Hollers to table the Host Site Selection and appointment of Host Site Directors until a Host Site for the State Finals has been selected. Motion carried.

JUDGES COMMITTEE
Bryce Sigman, Doug Doll, and Lon Dreyer reported on the judge selection committee. They might possibly have Jim Whiting and Paul Cleveland hired for 2006.

LIVESTOCK COMMITTEE
President Joe Stoddard appointed Sean Deal as the Rough Stock Livestock Superintendent to be assisted by Bill Sutton and Joe Stoddard. President Joe Stoddard appointed Troy Brown as the Timed Event Livestock Superintendent to be assisted by Bryce Sigman, and Doug Doll.

SADDLE ASSIGNMENTS
Motion by Troy Brown, seconded by Lon Dreyer to raise the amount of the saddle sponsorships from $1000 per saddle to $1100 per saddle. All members present voted aye, motion carried. Saddle assignments were given as follows:
            Doug Doll- All-Arounds, ½ Goat Tying, Team Roping Header
            Troy Brown – Barrel Racing, ¾ Pole Bending
            Lon Dreyer – ¾ Bareback
            Sean Deal – Breakaway, Saddle Bronc
            Carole Hollers – ½ Goat Tying
            Bill Sutton – ½ Bull Riding, ¼ Pole Bending
            Bryce Sigman – Cutting, ½ Bull Riding, Calf Roping, Queen
            Joe Stoddard – Team Roping Heeler
            Troy Richter – ¼ Bareback, Steer Wrestling

ADDITIONAL BUSINESS
Sean Deal informed the Board that Tara Trask has volunteered to announce at the Finals again like she did last year at State.

Sara Grim had a question on report cards for membership.  It was decided that we will not bar a student from becoming a member due to a failing report card but it will be flagged and the 4^th quarter report card must be shown at Regional Rodeos and the student must be passing in 4 subjects to be able to rodeo.

ADJOURNMENT
Motion by Cassie Sigman, seconded by Brent Sutton to adjourn the Directors Meeting at 7:40 PM. Motion carried.

Respectfully submitted,
Sara Grim, Executive Secretary

SDHSRA ANNUAL MEETING
SEPTEMBER 24, 2005
PIERRE, SD

CALL TO ORDER
President Joe Stoddard called the annual meeting of the SDHSRA to order at 10:00 AM CDT at the Ramkota River Center in Pierre, SD.  The Student Officers led the membership in citing the Pledge of Allegiance.  Joe asked for a motion to adopt the agenda with the following changes:   The 20X Rodeo Report was added to the agenda under new business.  Sean Deal made the motion to adopt the agenda.  Troy Brown seconded the motion.  Motion carried.

Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Rod Kusser, Sara Grim, Susan Dewey, Lon Dreyer, Bill Sutton, Bryce Sigman,  Joe Stoddard, Doug Doll, Bob Glanzer, Blaine Carey, Brent Sutton, Megan Kennedy, Cassie Sigman and McKenzie Haley.  Absent were Roddy Thompson and Kirk Ford.

MINUTES
Sara Grim read the minutes of the State Finals Director Meeting held June 23, 2005 at the State Fairgrounds in Huron.   Motion by Bryce Sigman, seconded by Sean Deal to approve the minutes as read.  All members present voted aye, motion carried.

CALENDAR COMMITTEE REPORT
Gina Strain gave the Calendar Committee Report.  Thanks to Bret & Gina Strain and Kathi Baade for getting the calendars to the meeting today.  36 cases are here at the meeting and ready to be distributed today.  If you are a calendar contact person or supposed to pick up calendars for someone, Gina asked that at break time everyone get their calendars to take back home today.  There was one additional page added to the calendar this year with the 20X Rodeo, the Wrangler All-Star Team, and the Scholarship Awards added.  Gina gave a Financial Report of the Calendar Program from this past year.  There were a total of 4327 calendars sold for a total income of $86565.00.  Expenses for the program were the calendar cost of $13281.80, 18 members received their insurance and dues paid by calendar awards of $1782.00, Calendar drawing awards were $4840.00, Scholarships paid this year were $4250.00 and the awards cost was $5168.25.  Of the awards this year, 6 buckles were given to Seniors, 45 coats, 69 caps and 167 T-shirts were awarded.  The National Team received a total of $36900.00 from the Calendar proceeds. Gina recommended a checkout sheet this year as each member is responsible for either selling their calendar, turning the calendar back in or the member is financially responsible for the calendars that they check out. These checkout sheets will be handed out with the calendars today.  Gina would also like to have the Calendar Contact people report back to either Gina or Sara each month with the numbers checked out to each member.  A new program policy was presented to the membership due to the problems incurred this past year by members who did not get their calendars sold and were unable to rodeo this past season.  The new policy described would allow for penalty calendars to be assessed for members who did not get their calendars sold by the deadline. Discussion was held concerning the penalty calendars.   Consensus among the members was that a deadline is a deadline, they felt no need to add the penalty calendars.   Motion by Bill Sutton to adopt the new policy as presented.  The motion died for lack of a second.  Motion by Bill Sutton, seconded by Doug Doll to adopt the new calendar policy  without the penalty calendars.  All members present voted aye.  Motion carried.  The new policy would move the Calendar Sales deadline up to March 1^st and those members who have not sold 3 calendars by March 1^st would be moved to an inactive list and not allowed to rodeo at any practice, regional or state finals rodeo in South Dakota for the current year.  This new policy will be included in all membership packets, posted on the website, and included in the newsletter.

STATE FINALS REPORT
Bob Glanzer gave the State Finals Report from the Host Site Committee.  He stated that the State Finals was a very enjoyable experience.  They take pride in the fact that they provide a turnkey facility for the SDHSRA and try to keep the rodeo even for the contestants.  Bob expressed his concern about the changes in the costs to provide the State Finals Rodeo.  It costs about $110,000 to produce the rodeo and the contestant numbers were down, the cost of the cutting cattle was higher, and he is concerned about the higher cost of fuel for the coming year.  The program advertisers are a concern as the committee sells less than 1000 programs even with the reduced price.  Bob also discussed some of the issues brought up at the September 1^st meeting with the Host Site Committee held in Chamberlain.  At that meeting Huron Host Site Committee declined the option to host the State Finals for 2 additional years based on their original bid.  Motion by Bryce Sigman, seconded by Lon Dreyer to approve the State Finals Report.  Motion carried.

REGIONAL SITE PROPOSALS
The following regional rodeo site proposals were submitted to the Board for the 2006-2007 years:
                    Sturgis              Southwest Region        
                    Wall                 Southwest Region
                    Dupree             Northwest Region
                    Belle Fourche   Northwest Region
                    Buffalo             Northwest Region
                    Watertown       Eastern Region
                    Winner             Eastern Region

Motion by Carole Hollers, seconded by Doug Doll to award the Southwest Region Rodeos to Sturgis and Wall for the 2006 and 2007 years.  Motion carried. Motion by Troy Brown, seconded by Lon Dreyer to award the Eastern Region Rodeos to Watertown and Winner.  Motion carried.  Buffalo Region had no opposition to its Region Rodeo.  Motion by Sean Deal and seconded by Lon Dreyer to approve the Buffalo Region Rodeo for 2006 & 2007.  Motion carried.  Dupree and Belle Fourche each gave a proposal to host the Region Rodeo for the 2006 & 2007 years.  Discussion followed.  On a roll call vote, Dupree was awarded the Region Rodeo for the years 2006 & 2007 by a vote of 5-2. Motion carried.

STATE FINALS SITE PROPOSALS
Huron submitted their proposal for the State Finals High School Rodeo for the 2006-2007 years.  Their bid called for a sharing of the work force and the financial obligations between the Host Site Committee and the South Dakota High School Rodeo Association.  President Joe Stoddard called for any other bids for the State Finals from the floor.  The Belle Fourche Committee proposed that they would submit a bid for the State Finals and they would meet all the specifications asked for by the SDHSRA to host the State Finals.  Discussion followed.

2005 SDHSRA Queen McKenzie Haley gave her report at this time as she had to leave.  Thank you to McKenzie for her hard work and her fine showing at the National High School Rodeo Finals.

The meeting reconvened after a short break.  Discussion continued concerning the State Finals Host Site.  Motion by Doug Doll, seconded by Lon Dreyer to table the decision on the State Finals Host Site to the Directors meeting following the Annual Meeting.  Motion carried.

PUBLIC RELATIONS DIRECTOR REPORT
Rod Kusser gave the Public Relations Director Report.  Rod reported on the TV contract with PBS for 3 years.  They are working on televising the 20X Rodeo.  They are also working on the funding for the State Finals.  Rod reported on the short go shirts donated by Touchstone Energy.  These shirts are still in Denver but he is looking at getting them out the 2^nd week in October. Rod also reported on the Touchstone Energy article in the Rural Electric Cooperative newsletter that highlighted High School and 4-H Rodeo and Touchstone’s contribution to these Associations.  Rod had a few copies of the article.  Rod also had several copies of the Potter County News who did a fantastic photo article about the Northwest Region Contestants at their Northwest Region Rodeos.  Looks like something we need to look at for State Finals or for the other Regions. Thank you to Rod Kusser for all his hard work as Public Relations Director.

 At this time the meeting took a break for dinner.

FINANCIAL REPORT
Sara Grim, Executive Secretary gave the financial report at this time.  Sara expressed some concerns about some of the unfunded expenses that continue to drain the General Account.  Sara also expressed concern that the Association has so many accounts.  She would like to combine the checking accounts into one checking account.  This would mean that the General Fund, Calendar Fund, Student Fund would all become one checking account.  Then she had talked to the bank about setting up one Investment Account and put the General Fund Money Market, Calendar Fund Money Market, and CD #91857001 all in this investment account instead of trying to manage all these separate. The Sponsor Account, Sports Medicine Account, Crisis Management Account, and CD#5235655(for National Team Coats) would stay as they are.  Motion by Carole Hollers, seconded by Lon Dreyer to approve these changes and direct Sara Grim to carry these out as needed.  Motion carried.

NATIONAL DIRECTOR REPORT
Carole Hollers gave the National Directors Report.  She reported on the scholarships awarded to the South Dakota members at the National High School Finals Rodeo.  Carole also reported on the Foundation Auction, the SD Scrapbook, the basket contest and the quilts donated by South Dakota at the NHSFR.  She reported that our 2 quilts donated by the region rodeos raised the second most money of any states and with only 2 items.  Thank you to the regions who furnished the beautiful quilts. Carole also has the Scrapbook here today for anyone to look at.  Carole also reported that the Army National Guard is a National sponsor and had some problems in other states with being turned away at their Fall Rodeos. She wanted to make sure that we show our appreciation to them in South Dakota as a National Sponsor.  Carole also reported that Mitch Miller, the National High School Rodeo Marketing Director has moved on and is no longer with the NHSRA.  Motion by Bill Sutton, seconded by Lon Dreyer to approve the National Directors report.  Motion carried.

OLD BUSINESS

1. Fall Regional Rodeos – Carole Hollers gave the report on the proposal for Fall Regional Rodeos.  Carole gave a long list of the pros and cons for Fall Regionals.  Locations have been indicated for the Northwest Region in Belle Fourche, Southwest Region in Spearfish and the Eastern Region to be decided.  Carole indicated that this is not meant to be a trailer race but just to keep interest in rodeo going into the Fall.  This would require a By-Law change.  The Board feels that we need to know what the membership wants and would like a survey to go out in the newsletter on Fall Practice Rodeos or Fall Regional Rodeos.  Motion by Bryce Sigman, seconded by Lon Dreyer to postpone a decision on Fall Rodeos until the Winter meeting where we would know the results of the survey.  Motion carried.

2. Public Relations Director position – Troy Brown gave a report on making the Public Relations Director position a paid position.  The proposal he gave is that the position would be paid 15% for the new accounts and 10% for the existing accounts.  Motion by Rita Murray, seconded by Kelly Britton to adopt this policy.  Motion carried.

3. Team Points at State Finals – Pam Tiltrum requested that the Team Trophy points at State Finals be changed to not just the school that a student attends but the Team they rodeo for.  She asked that a Rodeo Club get the Team Points instead of the school.  Discussion followed.  Motion by Diana Melvin, seconded by Carole Hollers to change the name of the Team Trophy to “School Team Trophy” and the points would be based on the School attended and not the Club they rodeo for.  Motion carried.

4. Wrangler Jr. High Division in South Dakota – Diana Melvin gave the report on the Wrangler Jr. High Division in South Dakota.  South Dakota paid the fee to join for the 2005-2006 year.  Last year SD had 15 kids that participated.  There were 602 contestants from 32 states at Nationals.  South Dakota kids were very competitive.  They rodeoed for Nebraska and North Dakota.  Diana reported that Kristie Alley has agreed to be the National Director and Melody Musick of Pierre has agreed to be the State Secretary.  There is a meeting scheduled October 30, 2005 at 9:00 AM at the Rapid City Events Center.  The State Finals would be Memorial Day weekend.  The Nationals will be in Gallup, NM for the next 2 years.  Carole Hollers would need to appoint a board member.  The $200 paid by the High School Association will be repaid by the Wrangler Jr. High Division.  The group will report back to the SDHSRA Board at the Winter Meeting.

5. Regional Rodeo Entry Blank- Cathy Weber expressed concerns over the changes made to the Regional Rodeo Entry blank. Sandy Bucholz had sent her concerns through email. Motion by Bryce Sigman, seconded by Lon Dreyer to add the second notary section back in, put the contestant signature in place of SSN#, and have an entry correction deadline of May 1^st (Postmarked). Motion carried.

NEW BUSINESS

a.   Entry Fee at State Finals – Discussion was held concerning charging an entry fee for contestants at the State Finals.  Motion by Sean Deal, seconded by Tanya Heller to charge an entry fee at State Finals of $10 per member per event to be paid at check in. This money would go to the SDHSRA and the SDHSRA would determine where the money would be spent.

b.   Boundary changes – Discussion was held concerning the boundaries for regional rodeos.  The Directors looked at the map that showed the membership boundaries.  Motion by Doug Doll, seconded by Rita Murray that Gettysburg should go to the Eastern Region and Stanley County should go to the Northwest Region.  Motion carried.  Region changes will be handled as in the past with approval by a Director from each Region.

c.    High School Graduation conflicts – The Rapid City Schools have moved their graduation dates and they are in direct conflict with the Regional Rodeos.  Discussion was held and it was pointed out that the National Rulebook allows tradeouts for graduation.  Motion by Don Varland, seconded by Jim Tiltrum to leave the decision to the Rodeo Committees, Judges, and SDHSRA Directors to work out the conflict.  Suggestions would be if Saturday graduation, take stock 1^st on Sunday or if Sunday graduation, take stock last event Saturday.   All members present voted aye.  Motion carried.

d.   20X Rodeo – Steve Sutton gave a report concerning the 20X Extreme Showcase Rodeo to be held January 29, 2006 during the Black Hills Stock Show.  The Rodeo will start at 3:00 PM on Sunday.  Kim Sutton  reported that there is one criteria change.  In the Team Roping, the top three headers and top 3 heelers in each region will be invited.  Team roping will be filled by rolling down by header and heeler and not team. Kim Sutton and Sara Grim are working on the invitation list.

e.   Winter Meeting – The Winter Meeting of the SDHSRA will be held on Saturday, January 28, 2006 at 10:00 AM MT in Rapid City at the Black Hills Stock Show. 

SADDLE BID REPORT
Bryce Sigman gave the report on the Saddle Bids.  They are as follows:
            Tod Slone Saddles                   $1096.88         ¾ Tooled
            Tod Slone Saddles                   $1129.70         Full Tooled
            Courts Saddles (Baders)           $1015.00
            Double J Saddles(Baders)        $1035.00
            Cowboy Classic Elite                $1018.23

Motion by Carole Hollers, seconded by Susan Dewey that we choose the Tod Slone saddles.  Motion carried.

ELECTION OF REGIONAL DIRECTORS
Motion by Sean Deal, seconded by Deb McPherson to nominate Joe Stoddard for West River Director at Large.  Motion carried.  Motion by Rita Murray, seconded by Jerry Weber that nominations cease and the membership cast a unanimous ballot for Joe Stoddard.  Motion carried.

During the break, each Region elected their Region Directors. When the Directors reconvened the following Directors were elected:
            Southwest Director - Bryce Sigman
            Southwest Director - Troy Richter
            Northwest Director - Doug Doll
            Host Site Directors - Tabled until Host Site Selection

Motion by Kevin Wilson, seconded by Cassie Sigman to adjourn the meeting. Motion carried and meeting adjourned.

Respectfully submitted,
Sara Grim, SDHSRA Executive Secretary

South Dakota High School Rodeo Association
Board of Directors Meeting
June 23, 2005
State Fairgrounds
Huron, SD

CALL TO ORDER
President Joe Stoddard call the SDHSRA Directors meeting to order on June 23, 2005 7:00 PM at the Women’s Building on the State Fairgrounds in Huron, SD.  The meeting was held during the 2005 SDHSRA State Finals Rodeo in Huron.  Motion by Bob Glanzer, seconded by Lon Dreyer to dispense with the reading of the minutes of the January 29, 2005 meeting in Rapid City, SD.  Motion carried.  All members of the Board of Directors were present with the exception of the Student Officers.  Also present were Andrea Kannegieter and Peggy Woolridge from the Huron Chamber of Commerce.

FINANCIAL REPORT
The financial report was not given as the secretary forgot to bring it to the meeting.  Discussion was held on the Calendar Fund and the amount of money that should be allotted to the contestants who qualify for the Nationals.  Motion by Bryce Sigman, seconded by Doug Doll that we allot $42,000 to the National Team to be divided evenly among the qualifiers and the National Director with the amount not to exceed $900 per person.  Motion carried.  Bob Glanzer discussed the audit review and will make recommendations at the Annual Meeting in September.

NATIONAL DIRECTORS REPORT
Motion by Carole, seconded by Doug Doll that we approve the National Directors Report as Carole had nothing to report.

PUBLIC RELATIONS REPORT
Rod Kusser gave the Public Relations Report and wanted to thank all the help he had in hanging banners. Public TV is in place and will practice Friday and Saturday and then televise the Sunday performance.

OLD BUSINESS
Carole wants to meet after the Directors meeting with the committee to discuss the Fall Regional Rodeo issue.  Doug Doll, Bill Sutton, Roddy Thompson, Carole Hollers and Bob Glanzer are all members of that committee.

The Regional Rodeo Entry Blank issue will be tabled until the Annual Meeting in September.

The Wrangler Junior High Division will also be discussed at the Annual Meeting in September.

SDHSRA STATE FINALS COMMITTEE REPORTS
Reports were given by the Host Site Committee, the Judges Committee, the Livestock Committee(we have plenty of livestock), and the Arena Directors.  There was no Queen Committee Report as Susan Dewey was still busy with the Queen Contest.  Bob Glanzer was asked about Huron hosting another State Finals.  He asked the Committee to wait until this one was over and see how things looked.  Bob has concerns about the amount of dirt it takes to put on the rodeo.  This is donated by the City and County and would be cost prohibitive if it had to be purchased. Kirk Ford gave his report on the Finals.  He reported on the scoreboard to be used for the rodeo. He presented the Board of Directors with a set of prints donated by Western Horseman with possible sponsorship for next year’s 20X Rodeo at the Stock Show.  The Board expressed their appreciation to Kirk Ford for his hard work in securing sponsorships.

Roddy Thompson and Sean Deal left the meeting at this time.

NEW BUSINESS
Discussion was held about the Contestant’s Meeting scheduled for Friday Morning, June 24, 2005 at 9:30 AM at the Grandstand.  Carole will be addressing the Dress Code.  Western Attire will be required in all secure areas; Cutting Barn, Grandstand area.  Shirts will need to be buttoned up and tucked in. Number needs to be worn at all times. Discussion was held concerning trying to implement a time limit to get horses into the Arena.  This is not addressed in the rule book other than that it is judges discretion.  The Board decided to leave it at judges discretion with the contestants to be aware that it has been discussed. Discussion was also held on the patch program and conflicts with National Sponsors.  There has been a request from a student to wear sponsor clothing from a South Dakota Feed Company.  The Directors want the contestant to be aware of the rules in the National Rulebook concerning this issue.  It will be the contestant decision to wear sponsor clothing and to make sure they comply with the rules.  Discussion was held on the order of events for the Sunday Short Go.  The way it has been is as follows:

Short Go Order of Events
Barebacks
Breakaway
Pole Bending
Calf Roping
Steer Wrestling
Saddle Broncs
Team Roping
Goat Tying
Barrel Race
Bull Riding

The change will be will be as follows:

Short Go Order of Events
Barebacks
Breakaway
Calf Roping
Pole Bending
Steer Wrestling
Saddle Broncs
Team Roping
Goat Tying
Barrel Race
Bull Riding

Carole will announce the change of the order of events at the Contestants Meeting on Friday Morning.

Motion by Doug, seconded by Troy that we adjourn.  Motion carried.

Respectfully submitted,
Sara Grim, SDHSRA Executive Secretary

SDHSRA Winter Meeting
January 29, 2005
Rapid City, SD

CALL TO ORDER

President Joe Stoddard called the winter meeting of the SDHSRA Directors to order at 10:00 AM MST at the Rapid City Civic Center. Joe asked for a motion to adopt the agenda with the following changes: Add Insurance to Item 12; add history of SDHSRA, add letter from Rapid City Team; Wrangler Jr. Team; and add short-go at State Finals. Troy voted to approve agenda and Roddy Thompson seconded. Motion carried.

Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Lon Dreyer, Bryce Sigman, Roddy Thompson, Joe Stoddard, Bob Glanzer, Kirk Ford, Ryan Routier, Blaine Carey, Susan Dewey and Elizabeth Baker. Bill Sutton, Doug Doll and Trisha Smeenk arrived at a later time. Marvin Heesacker was absent.

MINUTES AND FINANCIAL REPORT

Linda Gilbert, standing in for Sara Grim, read the minutes of the annual meeting held September 25, 2004 at Ft. Pierre, SD. Bryce moved to approve the minutes as read. Sean Deal seconded. Motion carried.

Linda read the financial report when the meeting reconvened after the lunch break. Bob Glanzer handed out the form that will be used for the audit. Joe and Bob will meet with Sara to discuss any issues along with the audit. Lon made the motion to approve the financial report. Bryce seconded. Motion carried.

20X RODEO REPORT

Steve Sutton reported on the 20X Rodeo to be held on January 30, 2005. The steers and calves will be run on Saturday evening after the performance. Rod Kusser has barrel covers, Kirk Ford has the poles. There will be a contestant meeting at 2:00 PM MST at the Civic Center. A photo session will be held at that time. Montana Silversmith is giving two watches for a Sportsmanship Award. Kim Sutton has set up a group of individuals to select the winners of the award. The large tent in the parking lot is available for the contestants use. There will prizes given for the top four in each event. Kim and Steve reported on the positive feedback from sponsors of the 20X for all the thank you notes received from the contestants in the past two years. Steve expressed congratulations to the SDHSRA Board for selection of rough stock at the SDHSRA State Finals. He thought it was a positive decision by the board. Joe thanked Steve, Kim and Sutton Rodeos for sponsoring the 20X Rodeo and giving the SDHSRA members the opportunity to rodeo at the Black Hills Stock Show.

NATIONAL DIRECTOR REPORT

Carole Hollers gave the report from the National Director’s meeting held in Denver, CO. Jana Jasper read the report for her mother due to Carole’s sore throat. South Dakota is third on the list for motels at Gillette at the NHSRF in 2005. She requested rooms at the Holiday Inn Express and the Wingate. The rooms will be $85/night and are close to the arena. SD does not have to chaperone the dance and will need flag carriers one night. There will be several additional contests such as a talent night, king contest along with traditional events. Carole will have the list of contests to be held at Gillette. If any animals are injured or killed at SDHSRA rodeos, it must be submitted with the state report. Goats will be tied at Nationals only by contactors not contestants. The Basket Auction netted $18,000 for NHSRA. There will be a training session at the Nationals for State Secretaries. The new office complex has raised $60,000 at the present time. The Museum is being included as there will be an opportunity for grant funding. In order to be eligible for grants, one hundred percent of the states need to participate in the donation process. Sean made the motion to donate. Carole asked to amend the motion to donate $100 to NHSRA Building Fund. Bryce seconded the motion. Motion carried. Carole also reported on the national sponsorship programs available to each state. Mitch Miller, National PR Director, informed Carole at the national meeting there will be an increase of $50,000 in scholarships for 2005. States need to be more involved in the Student of the Month and Tip of the Hat programs. Carole encouraged SDHSRA members to become involved in the GRASP program.  You are only required to leave coupons at the local tack stores and the SDHSRA will get rebates. The NIRA Shooting Sports program can be set up at any rodeo. A team can be organized to compete at the Nationals. For more information, contact Carole. The Huron Host Committee will try to set this up for the State Finals. The EQ Solution will sponsor a $250 scholarship and Tesky will replace Smith Bros. for a $250 scholarship. WWW Livestock will place a free display at State Finals. Cabela’s has a website where you can vote for any senior SDHSRA member for a scholarship. You vote online. Cabelas also give scholarships at State Finals under a format determined by SDHSRA Directors. Wrangler sponsors certificates for state winners and three dollars per member as part of the bullfighter program. Carhartt will sponsor event champion coats. Ariat sponsors scholarships and merchandize program. USTRC sponsors a Shoot-Out spot. Tod Sloan saddles will be National sponsors. Ground rules presented at the National meeting were discussed. The Wrangler All-Star Team deadline will be October 1, 2005. Western attire rule will be enforced in the bleachers at Gillette. Discussion was held concerning the western attire rule at the state level. It was decided that a clarification of this rule was required. Carole made the motion that western attire will be required one hour before the rodeo until rodeo is complete. Western attire will also be required at award ceremonies. Student officers seconded. Motion carried. After discussion, the directors decided they will issue warnings at practice rodeos and enforce the rule at regional rodeos with no warning. As per the NHSRA Rule book, member will be disqualified from the rodeo for inappropriate dress.

The cutting score of a 60 is the same as a 0. Barrel racers must run to the barrel with a central gate entry but are allowed a circle with a side gate entry. The age limit for the NHSRA members is 20 by August 1 of current year.  The goats must be 40-60 pounds. There will be no electric eye barriers used. The Queen must meet requirements concerning banners. Bryce made the motion to adopt the ground rules for current competing year. Roddy seconded motion. Motion carried. Blaine made motion to approve National Director’s Report. Lon seconded. Motion carried.

A fall region rodeo schedule was discussed. Carole presented letters of intent from Seven Down Arena and Belle Fourche to hold regional rodeos. She suggested a September or October rodeo. Issues discussed were the changes that will be necessary to implement an additional rodeo. A revision of point dispersion, the increased number of state finals contestants and the selection of number of rodeo points to take to state. Joe suggested a steering committee may be needed to look at the issue. Sean made the motion to form a steering committee. Blaine seconded the motion. Motion carried. Doug Doll, NW; Roddy Thompson, SW; Bill Suttton, E; Carole Hollers, ND and Bob Glanzer, Host Committee, were appointed.

PUBLIC RELATIONS DIRECTOR REPORT

Rod Kusser reported on the Public TV coverage of the State Finals. They have signed a three year contract. He also has a commitment from Jim Thompson to do voice-over for the airing of the rodeo. Neal Fulton from Pierre did pro bono work for the SDHSRA in negotiating the contract. Rod will keep a copy of the contract and give one to Sara. Rod would like to recognize Neal for his work. Public TV will be a State Finals sponsor along with the same sponsors for the team jackets. Touchtone Energy will give the short-go shirts again. Rod would like to see more kids send thank you notes to Touchtone for their sponsorship. The booth worked well last year and they will run it again. Additional state sponsors will be National Guard at $3000, Hubbard Feeds at $1000 (not confirmed), Dakota Bank, SD Beef Council and Dakota 2000. Rod has not received any commitment from Tri-State Livestock but Today’s Horse continues to be involved with SDHSRA. Rod expressed appreciation for the directors’ help in gathering the banners. Troy, Roddy and Doug or Sean will be in charge of banners again. It was also pointed out that SEAN HAD RODDY’S BANNERS LAST YEAR!!!! Lon made motion to approve the report. Bryce seconded. Motion carried.

OLD BUSINESS

The ground rules are approved as stands. Discussion was held concerning the regional entry blank. The current blank reads, “if you fail to compete in an entered event, you will become ineligible to go on to the State Finals in any event”. It was decided this needed clarification. Carole made the motion the entry blank read: If you fail to notify rodeo secretary or director in the event of turn out at a qualifying rodeo, you will become ineligible to go to State Finals in that event or events. Lon seconded the motion. Motion carried. Further discussion clarified that becoming ineligible at the first weekend does not prevent member from competing at next weekend. However, member will NOT be allowed to qualify from the second weekend. Bryce made the motion the student signature be added to the regional entry blank. Troy seconded. Motion carried.

CALENDAR COMMITTEE REPORT

Due to time conflict, Gina Strain asked to give report at this time. 3014 calendars have been sold at this time. The committee would like to add pictures on next year’s calendar of the 20X, National BB Teams and enlarge the regional pictures. The committee also asked the board for help with accountability of members and the number of calendars that are out. Blaine made the motion to give each member a form stating responsibility to be accountable for the number of calendars or value of the number of calendars. The form must be signed by the member. The consequence for failure to account for calendar would be disqualification at qualifying rodeo. Deadline would remain April 15. Troy seconded motion. Motion carried. Only one bid was submitted for calendar. Leader Printing will be the printer again.

OLD BUSINESS

A Scholarship Foundation being established at this time by Western SD Buckaroos and Sean Deal will be the SDHSRA representative on the board.

There was no report on safety seminar at this time.

SDHSRA STATE FINALS COMMITTEE REPORTS

Bob Glanzer reported on the Host Site Committee. All contracts are out to the judges at this time. They are still waiting on an announcer. The program needs to be staffed. Host Committee will have a contract with SDHSRA Board rather than with stock contractors. There may be more issues to be resolved. Kirk Ford is doing a great job on sponsors for the finals. Donations are ahead of last year. Bob suggested a manual should be developed to go to Host Committees that receive bid for State Finals. It would save time and effort when dealing with all the requirements of being a host site. Bob is also working on issue of cafes staying open until later time.

Insurance issues were discussed at this time. Host site uses sample contract from NHSRA office. It displays need for workman’s compensation for employees for stock contractors. The stock contractors’ contract asked for contractor to have workman’s comp. A lengthy discussion was held deciding how to deal with this issue. Discussion tabled until later time when Jeff Jasper could help.

Bob also pointed out that funds will not be disbursed through host site but through SDHSRA. Sara will also need to keep track of gates and outs for each contractor.

AWARDS AND PLAQUES

Kirk reported the selection had been made for buckles. Elizabeth Baker reported the student officers would prefer buckles to plaques for high point. Money has been raised for the buckles. Student officers made the motion to purchase Maynard Buckles for high point and average. Sean seconded. Motion carried.

Discussion was held concerning liability insurance cost at State. In 2004, host site paid 2/3 of cost and stock contractors paid 1/3 of cost. Sean made the motion that SDHSRA pay 50% of cost of liability insurance at State Finals. Lon seconded. Motion carried.

Judge’s committee reported the judges have been selected for 2005 State Finals as follows: Deb Mowary-BK, GT, BA; Wade Voss and Paul Cleveland-Rough Stock arena judges; Lyle Gjermundson-TR, CR and SW; Don Strain and Tyler Vance-CT, Tom Murphy and Bill Clark-Barrier judges.

Sean reported on rough stock committee. There are six contracts for the rough stock. The official number of stock required will be submitted after second weekend of qualifying rodeos. Stock from subcontractors will still need to be approved. Blaine moved to approve the contracts for rough stock and Bryce seconded. Motion carried. Sean handed out ballots for pickup men. Each region submitted a name. Kirk Schuelke and Casey Humble were voted to be pickup men at State Finals. Only two bullfighter’s names were submitted so Sanford Deal and Jeremy Wells will the bullfighters for State Finals. Sara will need to send contracts to pickup men and bullfighters.

Host Site Committee-Insurance Discussion

Jeff Jasper joined the meeting and gave some thoughts on the necessity of workman’s comp. by stock contractors. It would be impossible to purchase workman’s comp. for one weekend. Jeff felt it would be a better use of funds to purchase more liability insurance and make sure contractors have certificates of liability insurance on hand. It would be important to research best buy of insurance. Joe asked for a motion to authorize host site committee directors from the SDHSRA board to negotiate the liability insurance at State Finals. Doug so moved. Sean seconded. Motion carried.

Timed event committee reported that bid proposals were sent to seven timed event contractors and only two were received back. Doug stated that selecting one contractor only meant that person would still be assembling the best stock from across the state, not personally contracting all stock. Troy Brown submitted the bids. Sean made the motion Don Varland be primary timed event contractor with freedom to select cattle with committee approval. Bryce seconded. Motion carried.

Arena directors were appointed. Lon Dreyer will be the rough stock director and Bryce Sigman will be timed event arena director. Doug Doll is the cutting arena director.

The championship saddles should be arriving during the first week of February. Each director was asked to make sure they are displayed and brought to the State Finals.

Doug Doll updated the WSDB scholarship foundation as he arrived after the previous report. Buckaroos are still in the process of arriving at the best format for the foundation and are awaiting response from experts. It appears the past three presidents and Sean Deal will be the board members.

Susan Dewey reported on the queen committee. Danci Anderson and Liz Fisher will help Susan at State Finals. She will also give Sara the list of regional coordinators.

The goat and cutting contractors names were submitted. Only one in each category applied. The cost on both increased from last year. C.J. Floyd submitted a bid for $6.50 per run. Carole made motion to approve goat bid at $6.50. Troy seconded. Motion carried. Discussion was held on the cutting cattle. Bryce made the motion to accept the bid from Ron Hins for $16.50/head for cutting cattle. Lon seconded. Motion carried.

Host committee also noted the times will be earlier and the ticket price will be raised at Huron for the State Finals.

NEW BUSINESS

State line transfers were submitted by Carole. Two members would like to apply to rodeo in South Dakota. Holly Hartswigen applied to transfer from Wyoming. She is a rookie sophomore. Discussion was held concerning whether she fit the parameters of being grandfathered in because of a sibling. Carole made the motion to accept the transfer of Holly Hartswigen. Sean seconded. Motion carried with two no votes by Joe and Bill. Kaylon Kahler requested a transfer from Missouri as he is living in South Dakota with grandparents. He will attend school and reside in South Dakota. Bryce made a motion to accept his transfer. Lon seconded. Motion carried.

Troy presented the board with the idea of announcing past champions from 40 or 50 years ago at the State Finals. They could be presented on Sunday morning or at a designated time. Troy volunteered to contact SDHSRA champions from 1955 and 1965 for the 2005 State Finals.

Rod Kusser will prepare a job description for the PR Director job and send it each board member. The board expressed their gratitude to Rod for the great job he has done. Discussion was held making this position a paying position or giving a percentage of the donations. Carole suggested renewals would not count as much as new accounts. Bill made a motion and Sean amended the motion to request Bill, Troy, and Joe to decide on a percentage to pay PR Director and report back to board. Bryce seconded. Motion carried.

Discussion was held concerning a historian for the SDHSRA. Files and information have been lost over the years. Carole made a motion to ask Joe to approach Bud Ireland to be SDHSRA Historian. Lon seconded. Motion carried.

Carole asked Bill Sutton to read to the board a letter from the Rapid City Rodeo Team requesting that team points at the State Finals be assigned to team members and not by high school enrollment. They requested clarification of this rule. Joe felt this matter should be discussed at the annual meeting. He will have Sara put it on the agenda. Bryce made a motion to table until fall meeting. Lon seconded. Motion carried.

Laurie Chauncey made a presentation for the interest in the Wrangler Jr. Team. A group of people would be interested in running the membership for this. They would need the approval from the SDHSRA Board of Directors. Discussion was held about allowing connection with 4-H rodeo and other associations. Page 9 of NHSRA allow for provision for directors to be appointed by National Director. Carole reported that Wrangler Jr. High Finals will be in Gallop, NM on July 5-8^th, 2005. South Dakota members may rodeo in neighboring state if SD is not participating member of Wrangler Jr. Team. The deadline was December 31, 2004 for this year. Bryce made the motion that Wrangler Jr. Rodeo Association form a committee to make a formal presentation at the annual fall meeting including list of committee members, entry fees, board members, secretary, etc. Bob seconded. Motion carried.

RODEO SITE APPLICATIONS

All rodeo sites applications were submitted. It was announced that White River will not be having cutting at the practice rodeo. Sean brought up the fact that practice rodeos need to be aware that proper equipment must be used at practice rodeos. Sean made the motion to approve rodeo site applications. Lon seconded. Motion carried.

PERSON OF THE YEAR

Rod Moon and Sharon Kindopp were nominated for Person of the Year for 2005. Doug made the motion that nominations cease. Lon seconded. Motion carried. Sara will notify the honorees.

OTHER BUSINESS

Carole presented new idea for making money by rodeo clubs. Carhartt has a grilling promotion. You are given money to purchase supplies and revenue belongs to the club. Grilling must be done at a Carhartt dealer. Carole has information for anyone that may be interested.

Sean announced that Tara Trask would like to be a part of the announcing at the State Finals. She would do it free of charge. The host committee and board expressed interest and Sean will contact her.

ADJOURN
Blaine made the motion to adjourn. Troy seconded. Motion carried.

Respectfully submitted,

Linda Gilbert
SDHSRA Secretary Pro Tem

SDHSRA ANNUAL MEETING
SEPTEMBER 25, 2004 - FT. PIERRE, SD

CALL TO ORDER

President Sean Deal called the annual meeting of the SDHSRA to order at 10:00 AM CDT at the Ft. Pierre Youth and Senior Center.  Sean asked for a motion to adopt the agenda with the following changes:  Add the financial report to item #3 after the minutes of the State Finals Meeting.  Joe Stoddard made the motion to adopt the agenda.  Troy Brown seconded the motion.  Motion carried.

Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Lon Dreyer, Bill Sutton, Bryce Sigman, Roddy Thompson, Joe Stoddard, Doug Doll, Bob Glanzer, Kirk Ford, and Elizabeth Baker.  Cassie Sigman sat in with Elizabeth Baker.  Absent were Susan Dewey, Blaine Carey, Ryan Routier, Marvin Heesacker, and Trisha Smeenk.  Rod Kusser joined the meeting at 10:30 AM.

MINUTES AND FINANCIAL REPORT:

Sara Grim read the minutes of the State Finals Director Meeting held June 24, 2004 at the State Fairgrounds in Huron.  Bill Sutton asked for a correction on the statement when he and Lon Dreyer left the meeting.  They left to go watch the rough stock draw not do the actual draw.  Motion by Troy Brown, seconded Doug Doll to approve the minutes with the correction so noted.  All members present voted aye, motion carried.

Sara Grim gave the Financial Report with a few notations. Because we are a cash basis accounting the Financial Report does not reflect the Accounts Receivable of $3265.78 at this time.  Also the General Fund has borrowed $5000 from the Calendar Money Market Fund until it becomes more solvent.  The General Fund had some unexpected costs such as the High Point Buckles cost $2715.00 and only $1358.25 was raised by the Student Officers for these buckles.  Discussion was also held on an annual audit.  This was tabled until later.  Motion by Carole Hollers, seconded by Joe Stoddard to approve the Financial Report.  Motion carried.

NATIONAL DIRECTOR REPORT

Carole Hollers gave the National Directors Report.  She started out wanting to know where the banners were from the National Basketball Team Championships that both South Dakota Boys and Girls Teams won.  The Directors will check into this.  She reported on the Scrapbook competition and the Basket contest at the National Finals.  Discussion was also held on the state to state transfers.  The only request Carole has had is Wace Snook has asked to go back to Wyoming and this request was granted.  Carole reported on the new GRASP program through Professional Choice where money is given back to the State and the individual for products purchased through Professional Choice.  The membership will be receiving the details in their membership packets.  Carole also brought up the issue of the amount of money given to the National Team members from the Calendar Fund and whether there is a cap on the amount of money to be given.  Norm Lyon had discussed this with Carole and thought that in the past there had been an amount designated as the most money that could be given.  Gina Strain mentioned that she had started with the Calendar Program and that there had been discussion, but a cap was never decided on.  The money was based on the amount raised by the membership from Calendar Sales and this amount has continued to grow with 2004 being the largest amount of calendar sales yet.  Motion by Deb McPherson, seconded by Roddy Thompson to approve the National Directors report.  Motion carried.

PUBLIC RELATIONS DIRECTOR REPORT

Rod Kusser gave the Public Relations Director Report.  First item Rod reported on was the short go shirts donated by Touchstone Energy.  These shirts are being embroidered and Rod will mail them out to the membership that have them coming.  They took longer than was expected.  Rod also discussed the banners and tried to locate some of the sponsor banners.  He touched on the issue of the Tri-State Livestock News and Todays Horse still working with us on publicity.  The Green Sheet of Aberdeen was also very helpful at the State Finals.  Rod reported on the TV coverage of the State Finals and was not happy with the outcome.  There was no editing, poor coverage, and just general poor quality TV coverage.  The fact that not everyone receives PAX TV was also an issue.  Rod would like to work with Public TV for next year.  He will also look into Public TV televising the 20X Rodeo at the Stock Show.  Rod would like authorization to enter into a 3-year contract with Public TV and would like two directors to work with him on this project.  He would also like an attorney to look at the contract when completed.  Motion by Bill Sutton, seconded by Roddy Thompson to authorize Rod Kusser with the assistance of Lon Dreyer and Sean Deal to negotiate a 3-year contract with Public TV and to have legal assistance with the contract.  Motion carried.

Motion by Joe Stoddard, seconded by Doug Doll to approve the Public Relations Report given by Rod Kusser.  Motion carried.

Roddy Thompson asked for a round of applause for Deb McPherson and DeeDee Long for providing publicity for our National Team at the Nationals in Gillette, WY in July.

STATE FINALS REPORT

Bob Glanzer gave the State Finals Report from the Host Site Committee.  He handed out a new financial statement for the State Finals.  He explained that several of the expenses are expected to be a one time expense and hopefully should not show up next year on the report.  Discussion was held on some of the issues at the finals taken from the comment sheet but the general concession was that the State Finals went well and overall everyone was satisfied.  Some of the improvements for next year mentioned were trying to get the restaurants to stay open later, more contestant information in the programs (names, town, points, average score, etc.), short go list posted outside of grandstand, go-round awards awarded sooner and more clearly where they could get them, etc.  Discussion was also held on the official photographer.  Bids will be sent out again, but the committee feels they need an official photographer to be responsible for all the pictures that are needed from the Finals.  Motion by Deb McPherson, seconded by Rita Murray to approve the State Finals Report.  Motion carried.

CALENDAR COMMITTEE REPORT

Gina Strain gave the Calendar Committee Report.  Thanks to Kirk and Wendi Ford for going to Madison and picking up the calendars.  The calendars are here today and ready to be distributed.  At break time Gina asked everyone to get their calendars to take back home today.  There is a possibility of adding more pages to the calendar next year as we need to add more information.  We do not have the 20X Rodeo, the Wrangler All-Star Team, or the National Basketball Team Champions.  We did however add the Calendar Drawing winners from the previous year.  The awards system will stay the same as last year.  Motion by Kirk Ford, seconded by Paul Steiger to approve the Calendar Committee Report.  Motion carried.

NEW BUSINESS - WRANGLER JUNIOR HIGH DIVISION

Carole Hollers reported on the Wrangler Junior High Division being implemented by the National High School Rodeo Association.  They are planning a National Finals next year over the 4^th of July.  Because of a strong 4-H, Jr. Rodeo, and Little Britches Youth Rodeo Program in South Dakota and because we don’t seem to have a problem with membership, South Dakota has declined the Wrangler Jr. High Division program at this time.

STATE LINE TRANSFERS

Stan Weander from Valentine, NE addressed the board about his daughter being allowed to High School Rodeo in South Dakota.  He mentioned that they only live 6 miles from the border and he has done a lot of cutting and judging in South Dakota.  They would like to rodeo with South Dakota.  The board asked where the Weanders lived and where they attended school.  The answers to both of these questions were Nebraska.  The board told Stan that as of their policy that was adopted a year ago, they would decline his daughters application to rodeo in South Dakota.  Motion by Doug Doll, seconded by Joe Stoddard to clarify the policy that was adopted in September, 2003.  That policy was that the South Dakota High School Rodeo board would follow the National Rule Book that states “A contestant living and going to school in a State/Province, which has a High School Rodeo Association, must compete in that State/Province Finals.”  The only exception to this rule  would be the current members and current siblings that are grandfathered in to South Dakota to High School Rodeo as of September, 2003.

GROUND RULES

The Board reviewed the Ground Rules for all SDHSRA Regional and Practice Rodeos.

The following changes were made to the current Ground Rules.

4. Current report cards are mandatory for all regional  rodeos.   ( Add regional  to the rule instead of all rodeos.)

7. Delete as per National Rule Change 2003.

8. Delete as the dress code is addressed in the National Rule Book on Page 25 & 26 under Contestant Disqualifications.

10.  At all practice rodeos the stock will be may be chute run and not drawn. ( Delete the word all and change will be to may be )

11. A secretary school will be held. one in the fall and one in the spring.  It will be mandatory that the secretary for each regional rodeo attends one of these and optional for the practice rodeo secretarys.

12. Delete as this is addressed in the National Rule Book.  Carole will clarify the rule on the Regional Entry blank concerning failure to compete in an entered event.

18. Delete as this is addressed in the National Rule Book.

Motion by Joe Stoddard, seconded by Lon Dreyer that the Board adopt the changes to the SDHSRA Ground Rules.  Motion carried.

REGION ENTRY BLANKS

Discussion was held on the Regional Entry Blanks and there needs to be a signature added for the contestant to sign.  There is no place for the contestant to sign as the region entry blanks are now.  Discussion was also held on the Region switches for contestants to rodeo in Regions other than their designated Region.  The directors need to notify the secretary whenever they approve a region switch.

POINT SYSTEM

Becky Gropper submitted a letter discussing the way short go qualifiers are decided at the State Finals.  As it stands now, the top ten point people and then the top 5 in the average go to the Finals Short Go.  She asked that it be changed to take the top 5 in the average and then the top ten in points moving down further to get to the 15 for the Short Go.  After much discussion among the Directors and members, it was decided to leave the system as it is.

NUMBERS

Sara Grim notified the board that the numbering system for membership numbers is changing this year as per the National Office.  Each member will receive a number that begins with your state, SD and then your number becomes your permanent number through the lifetime of your High School Rodeo career.  So if a freshman comes in and has the number SD0020, then that is their number all through High School.  When a Senior graduates and a new member comes in then we will reuse the numbers.  South Dakota would like to take it a step further and correspond the back number with the National Membership number.  Each member would receive two numbers at the beginning of the Rodeo Season and keep this number through State Finals.  The Board is suggesting that members laminate their numbers to preserve them.  A destroyed number (mangled, torn, etc.) would be replaced for free, but a lost number would cost the member $3 to replace the number.  Extra numbers would be given to the Rodeo secretaries so they would be available to replace at the rodeos.  Each Region would also have a unique set of numbers.  The Eastern Region would have SD0001-SD0199, the Northwest Region would have SD0200-SD0399 and the Southwest Region would have the numbers SD0400-SD0599.  Motion by Rita Murray, seconded by Carole Hollers to adopt the new numbering system for the 2005 Rodeo year. Motion carried.

MEMBERSHIP APPLICATIONS

Sara Grim addressed the Board about all the problems with the membership applications having to be returned for corrections.  Last year over half of the applications had to be returned and this year over half of the Wrangler All-Star Team applications have had to go back.  Some of  the problems are missing signatures, no report cards, missing money, but especially the Notary section on the National Forms.  It is required by the National Office that all three persons, (Mother, Father, Member) sign the Notary section and have their signatures notarized.  The notaries are not listing all the people that sign in this section.  It is still the members responsibility to make sure that the notary is listing all the people that have signed in the Notary section. Discussion was held concerning making this section of the form easier to understand but it is a National Form and we cannot change it.  Motion by Bryce Sigman, seconded by Roddy Thompson to allow the Secretary to assess a $5 penalty for any applications that have to be returned for corrections.  Motion carried.

SADDLE BIDS

Bryce Sigman presented the saddle bids for the State Finals Championship saddles:
            Tod Slone        -           $1103 per saddle
            Double J-TX    -           $1013 per saddle
            Bader Saddlery -          $1083 per saddle ( Court Saddles)
            Ray’s Western Wear -  $1223 per saddle ( Ammerman Saddles)
            Classic Saddles -          $1018 per saddle  (Elite)

Motion by Joe Stoddard, seconded by Bob Glanzer to authorize Bryce Sigman to try to purchase the Double J Saddles locally.  Motion carried.

PROPOSED BY-LAW CHANGE

Discussion was held on the proposed by-law change:  ARTICLE VI MEETINGS Rule B.  A winter meeting of the Board of Directors shall be held at a place and time designated by the Board of Directors at the Annual Meeting.  Motion by Joe Stoddard, seconded by Roddy Thompson that we adopt the by-law change.  All present voted aye.  Motion carried.

20X RODEO

Discussion was held on the 20X Rodeo that will be held during the Black Hills Stock Show in Rapid City on Sunday, January 30, 2005 at 3:00 PM.  The criteria for selection to the 20X and the list of contestants will be posted on the website.

ELECTION OF DIRECTOR

Motion by Lois Taylor, seconded by Roddy Thompson to confirm the selection of Troy Brown as Eastern Region Director.  All present voted aye.  Motion carried.

ADJOURN

Joe Stoddard made the motion to adjourn the Annual Meeting.  Roddy Thompson seconded the motion and all present voted aye.  Motion carried.

Respectfully submitted,

Sara Grim
SDHSRA Executive Secretary

SDHSRA DIRECTORS MEETING
SEPTEMBER 25, 2004 - FT. PIERRE, SD

CALL TO ORDER

President Sean Deal called the SDHSRA Board of Directors Meeting to order.  First on the agenda was election of officers.

ELECTION OF OFFICERS

Motion by Doug Doll, seconded by Roddy Thompson to nominate Joe Stoddard for President of the SDHSRA Board of Directors.

Motion by Lon Dreyer, seconded by Troy Brown to nominate Bryce Sigman for President of the SDHSRA Board of Directors.

Motion by Doug Doll, seconded by Roddy Thompson that nominations cease.  All present voted aye.  Motion carried.

Joe Stoddard received 8 votes and Bryce Sigman received 2 votes for President of the SDHSRA.  Joe Stoddard is the new President.

Motion by Bryce Sigman, seconded by Doug Doll to nominate Troy Brown for Vice President of the SDHSRA Board of Directors.

Motion by the Student Officers, seconded by Roddy Thompson to nominate Bryce Sigman for Vice President of the SDHSRA Board of Directors.

Motion by Doug Doll, seconded by the Student Officers that the nominations cease.  Motion carried.

Troy Brown received 7 votes and Bryce Sigman received 4 votes for Vice President of the SDHSRA.  Troy Brown is the Vice President.

President Joe Stoddard took over the meeting at this time.

EXECUTIVE SECRETARY

Motion by Sean Deal, seconded by Bryce Sigman to approve Sara Grim as Executive Secretary of the SDHSRA.  Motion carried.

Motion by Carole Hollers, seconded by Bryce Sigman to approve Rod Kusser as the Public Relations Director.  Motion carried.

HOST SITE COMMITTEE MEMBERS

President Joe Stoddard appointed the Directors that will sit on the Host Site Committee and they are Bill Sutton, Sean Deal, and Roddy Thompson.

JUDGES COMMITTEE

Bryce Sigman, Doug Doll, and Lon Dreyer reported on the judge selection committee.  They might possibly have Jim Whiting and Tom Miller hired for 2005.  Motion by Doug Doll, seconded by Troy Brown to authorize the Judges Committee to hire the judges as the committee selects.  All present voted aye.  Motion carried.  The NCHA approved judges list is to be submitted to Joe Stoddard for review.

LIVESTOCK COMMITTEE

Discussion was held on the stock from the State Finals.  The committee decided that the multiple contractor idea was a good one.  They had some issues with the timed event cattle.  The Directors decided that we would use the multiple contractor idea for the 2005 State Finals with the Directors doing the contracting duties.  President Joe Stoddard appointed Sean Deal as the Rough Stock Livestock Superintendent to be assisted by Roddy Thompson and Lon Dreyer.  President Joe Stoddard appointed Troy Brown as the Timed Event Livestock Superintendent to be assisted by Bryce Sigman, Blaine Carey, and Doug Doll.

ADDITIONAL BUSINESS

Doug Doll informed the Secretary to bill the Western South Dakota Buckaroos for the full cost of the saddles, shipping included. 

Kirk Ford reported that he will submit the picture of Dustin Evans at the Finals Concert to the NHSRA Times Magazine.

Kirk Ford reported that another individual is interested in becoming the Queen coordinator but only if Susan Dewey does not want it.  Joe will talk to Susan.

Sara Grim asked the Board about donating to the Casey Tibbs Rodeo Center.  The last time a donation was given was 2001 and the Board was under the impression that it was a one time donation.

The National Mid-Winter Meeting of the National High School Rodeo Association will be held in Denver, CO, January 16-23, 2005.  Sara has tentatively booked three rooms for anyone that wants to go.  No action taken at this time.

An audit committee of Bob Glanzer and Joe Stoddard will meet with Sara Grim and go over the 2003-2004 records.  The committee will establish a time and place convenient for everyone.

Motion by Bryce Sigman, seconded by Roddy Thompson to raise the salary of the Executive Secretary to $1150 per month.  Motion carried.

Doug Doll reported on the Western South Dakota Buckaroos are establishing a Scholarship Foundation to protect their Scholarship Fund.  They would like one of the SDHSRA Board to sit on the Foundation Board.  They also invite the SDHSRA to put their Scholarship money in the Foundation also to protect the future Scholarship obligations.  Doug will do some more checking on this and report back at the next meeting.  No action was taken at this time.

SDHSRA WINTER MEETING

The Winter Meeting of the SDHSRA will be held on Saturday, January 29, 2005 at 10:00 AM MST during the Black Hills Stock Show.  The location will be announced at a later date when a room has been secured.  This meeting will be in coordination with the 20X Rodeo which will be held on Sunday, January 30, 2005 at 3:00 PM MST.

REGION ENTRIES

Bryce Sigman reported that the Region Rodeo Secretaries are having problems with returned entries and then the contestant is not getting the entry back to the secretary in a timely manner.  Bryce would like to adopt a policy that states if the returned entry is not back in by May 1^st that the contestant would be disqualified.

SAFETY SEMINAR

Carole Hollers would like to have mandatory safety seminars for rough stock.  Possibly 2 or 3 around the state consisting of a 4 hour session.  Ken Lensegrav has offered to help with these.  Carole will talk to Blaine Carey and try to get one coordinated for the 20X Rodeo at the Stock Show.

ADJOURNMENT

Motion by Bryce Sigman, seconded by Lon Dreyer to adjourn the Directors Meeting.  Motion carried.

Respectfully submitted,

Sara Grim, Executive Secretary

South Dakota High School Rodeo Association
Board of Directors Meeting
June 24, 2004
State Fairgrounds - Huron, SD

CALL TO ORDER

President Sean Deal called the SDHSRA Directors meeting to order on June 24, 2004 7:30 PM at the Women’s Building on the State Fairgrounds in Huron, SD.  The meeting was held during the 2004 SDHSRA State Finals Rodeo in Huron.  Motion by Doug Doll, seconded by Bryce Sigman to dispense with the reading of the minutes of the January 31, 2004 meeting in Rapid City, SD.  All members were present with the exception of the Student Officers.

FINANCIAL REPORT

The financial report of June 24, 2004 was presented.  Motion by Roddy, seconded by Doug Doll to approve the financial report as given.  Motion carried.

NATIONAL DIRECTORS REPORT

Carole Hollers gave the National Director Report.  She discussed the mandatory contestant meeting to be held Thursday, June 25, 2004 in the Grandstand before the start of the Friday Rodeo performance.  Issues that will be addressed are dress code, number required at all times, the Sports Medicine program, & the appointment of the Student Event Directors.  Carole will also discuss the duties of the Student Event Directors and hand out the vests.  These Student Directors are asked to stop in the office and pick up a second number to wear on the vest and on their shirt.  The alternates are to take over for the Director when that person is competing.  Carole also discussed the National Qualifier meeting to be held after the awards ceremony on Sunday evening.  Carole and Sara would like all the help they can get from the Directors as they are both new at this.

PUBLIC RELATIONS REPORT

Rod Kusser gave the report on Public Relations.  He is needing lots of help for the sponsor flags in the Grand Entry.  All the queens are helping and so is the Wrangler Team.  Rod reported on PAX TV coverage and the change in announcers.  Jim Thompson will not be doing the TV.  Rod would like to get Chancy Wilson involved possibly for next year.  Rod also reported on a damaged golf cart.  The Association needs to deal with this issue.

OLD BUSINESS

Carole Hollers was appointed as our National Director last March on a phone poll from the Directors.  To clarify the issue we need a motion from the floor.  Joe Stoddard moved and Doug Doll seconded the motion to appoint Carole Hollers as the National Director from South Dakota.  Motion carried.

SDHSRA STATE FINALS COMMITTEE REPORTS

Bob Glanzer gave a report on the Host Site Committee.  Lots of stalls have been used.  They did decide to reserve stalls at the last minute.  It was a misunderstanding among all involved.  Will clarify for next year.  The Host Site is finding more stalls.  Sean gave the judges committee report with there being no problems.

The Livestock Committee gave their report and there are problems with the timed event cattle.  There are not enough cattle for some events and the cattle are not even or consistent.  Motion by Carole Hollers, seconded by Joe Stoddard to inform the contractor, Steve Sutton, that the stock is not adequate and that a fine will be imposed if the issues are not remedied by rodeo time.  The Livestock inspection committee of Bill Sutton, Joe Stoddard, Troy Brown, and Bryce Sigman will contact Steve and notify him of the Directors decision.

Bill Sutton and Lon Dreyer left the meeting to go draw the rough stock for the rodeo.

Susan Dewey gave an abbreviated Queen committee report and all is well.  Susan was still busy with the Queen activities.

NEW BUSINESS

There was discussion about the dress code for the contestants on the grounds.  The contestants are to be in full western attire around the arenas and grandstand area.  Also the cutting arena and warm-up area.  In the other areas they can be excused from the dress code but they are required to wear their number at all times, including the motel.

Carole will address these issues at the Contestant meeting.

Blaine Carey had some concerns on the stock that comes back for the short go.  The Directors agreed that the stock that comes back should be the stock with the fastest times on them during the weekend.

Discussion was held on the ground rules adopted by the SDHSRA.  After much discussion over several on Team Roping, Report Cards, No Shows at rodeos, it was agreed by all that these issues need to be decided at the Annual Meeting in September.

ADJOURNMENT

Bryce Sigman motioned and Roddy Thompson seconded the motion to adjourn the meeting.  Motion carried.  The Directors then met with all the Rodeo Personnel to go over the issues with judges, timers, recorders, helpers.

Respectfully submitted,

Sara Grim, Executive Secretary