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Board MeetingsSDHSRA BOARD OF
DIRECTOR’S MID WINTER MEETING MINUTES The mid winter meeting of the SDHSRA Board of Director’s was called to order by President Doug Doll at 10:00 am. Roll call was called with all Director’s present or having a replacement for. Kim Sutton sitting in for Steve Sutton as E Director. The minutes of the fall meeting were corrected with a motion by Patrick, 2nd by Kelly make the change with the word “only” in the section regarding membership transfers being replaced with “primarily” MC. Motion by Rod, 2nd by Clay to approve minutes of the annual meeting as corrected. MC. The Financial Report was given and there was a motion by Lon, 2nd by Clay, to move funds to cover scholarships to yet be awarded into a CD. MC. Motion by Lon, 2nd by Clay to approve the Financial Report. Agenda additions were added at this time. A point of order was called by Doug Doll. Troy Richter, SW Director, has resigned from the SW Director position and Dan Curr is in attendance at this meeting to replace him until his term is up. Motion by Mark, 2nd by Lon to approve the resignation of Troy Richter and honor his replacement, Dan Curr, until the term expires. MC. The 20X Extreme Rodeo was reported on by Kim Sutton. They will be running the calves and steers at 10:30 tonight and contestants can ride at that time, and at 10:00 tomorrow morning. Clinic being put on are from the Regional Collegiate Director on collegiate level competition; PRCA; and Patti Gilbert on Sports Medicine. They will be held in the lower VIP Seating. The college fair will begin at 10:00 and contestant check in will be from 10:30 to 12:30, with the team picture at 12:30. Thank you to Sutton Rodeos for this wonderful opportunity. The kids are appreciative and excited! Patti Gilbert spoke about being available to do a preventative/taping clinic for groups through out the state. She reported on the sports medicine sponsorships, staffing at regional rodeos and motel rooms for the personnel. The Public Relations report was given by PR Director Kent Clarke. Sponsorships are current and all is going well. Pioneer Garage will not be a sponsor this year. Flags and banners at the regional rodeos were discussed. OLD BUSINESS: There was discussion of the queen contest and conflicting competition. Susan Dewey, Queen Coordinator, reported that she was very flexible and would accommodate any conflicts if they arise. According to reining queen Kristina Maddocks, the schedule as it was last year, worked well. Arena conflicts and the random draw were discussed. Ann reported that the National office has filters to prevent multiple events per performance, but that they have 10 performances to work with. It would be very expensive to have a filter built on the software the SDHSRA currently has, then is the filter providing a random draw? A lengthy discussion followed and rather than change an order of events to move the conflict somewhere else, the Director’s will be very patient with multiple event conflicts. Contestants need to tell a Director of the situation when they see a conflict with their participation in separate arenas, and they will accommodate them. Mark Thiel reported on the Position Statement on Animal Use and the importance of it in our organization. A proposed statement was presented. The Director’s feel strongly that what we are doing is correct and is important to our heritage and rodeo. It was asked that it be brought up at the regional rodeo contestant meetings. The statement will possibly be presented to be voted on for adoption into the By Laws of the SDSHRA at the Annual Meeting. Statement of Animal use committee is Mark, Lon and Carole. The storage unit at the Central States Fairgrounds was reported on by Secretary Ann Sundermann. The unit is a donated unit from Levi Eaton and is full of fairgrounds supplies. Ann is concerned about the records stored in there, and the new records that need to be put into storage. Clay stated that 7 years of financial records need to be kept. Ann will contact the Casey Tibbs Foundation and Doug will contact Bud Ireland to see if a solution can be found. The Calendar Report was given by Ann Sundermann in the absence of Calendar Chairperson Sara Grim. To date, 4252 have been sold. Sara is in need of calendars for members that do not yet have them. People are sitting on the calendars and there are no more to get to the members that still need them. The Director’s will be getting a list from Sara and making calls to try and get the calendars into the hands of the members who will sell them. Two calendar printing bids were presented and the Director’s would like Sara to open up the calendar bids and increase the number to be printed to 7000. They would also require a sample product so the quality of the calendar can be looked at. Motion by Lon, 2nd by Clay to have Sara open up bids for the printing of the 2009 calendar. MC. Sara was instructed to work with Ann and report their recommendation to the financial committee, who will make the final decision. Payment for the calendar position will be made to Sara after the final calendar count sold on March 1, 2008 is reported to the financial committee. The 2009 Calendar and the addition of the Bull Sale Ads was the next item on the agenda. It was clarified that the funds would be used to fund the High Point Buckles. Currently the student officers sell ads for the state finals program to fund the buckles. The concerns presented were multiple date conflicts, proofing the calendar and cluttering the calendar. Doug Curr stated that he feels the calendar is about the kids, not about advertising. Rod and Doug Doll stated that the calendar is a great project as it is, and questioned whether it needs to be changed. The student officer’s were asked for their opinion and they, as a group, would rather sell the state finals program ads than the bull sale ads. Their recommendation was taken and we will not be adding bull sale ads to the calendar this year. At 11:45 the meeting was adjourned for lunch. Kent Clarke reported that the student officers had made a selection for the National Team and Calendar Coats, and he showed us the coats they had chosen. The student officer’s also made a selection of t-shirts and caps for calendar sales awards and buckles. They promise to be color coordinated this year. A Host Site Committee Report was given at this time. Judges committee of Lon, Doug Doll and Steve was reported
on at this time. The Rough Stock contractor’s were reported on by Lon. They will be the same as last year, with the exception of Wildcard, who have a conflict. This year’s state finals RS contractors will be Wilson, Waln, Sutton, Garret and Nixon. There was much discussion held on timed event cattle. The
possibility of getting smaller bunches of cattle from several contractors,
rather than one large bunch was entertained. Bids were presented by Jeff Miller
and J. Johnson for all timed event cattle. Delbert Woodward has indicated an
interest in providing breakaway and tie down calves. Motion by Mark, 2nd
by Rod to try and get smaller bunches of cattle to present the best timed event
cattle. MC. The following individuals will secure the timed event cattle and
goats. The arena director’s were designated for state finals and
will be: Nominations were taken for pick up men and bullfighters.
The director’s conducted a ballet vote and contracts will be offered to Joe Waln
and Cooper Waln as bull fighters. Susan Dewey gave the queen committee report. There will be few changes from last years contest. The SW region will be responsible for the “basket” portion of the queen’s basket to be presented at the National High School Finals Rodeo. Last year the NW region donated a chest. The rodeo clubs throughout the state are asked to bring an item to your regional rodeo or state finals to add to the “basket.” The size limitations are 3x3x3 this year. The saddle sponsor report was given by Ann. There is enough money to have 2/3 of a saddle as an extra saddle. VeaBee Thomas offered to donate the other 1/3 of the sponsorship from the Taylor Thomas Memorial to provide a saddle that will be auctioned off at the 2008 state finals. The money raised will be used to pay for awards and the student officers, along with the PR Director, will be in charge of the specifics of the silent auction. There were three of this year’s saddles on display and all present indicated that they are very happy with the quality of the saddles. Rod Kusser volunteered to be in charge of honoring the Past Champions from 1958 and 1968 at this years state finals rodeo. An invoice received from the photographer from last year was discussed. After lengthy discussion, a motion to not pay the photographer for the invoice because there was no signed contract that he would receive payment for it was entertained by Rod, 2nd by Patrick. A roll call vote was taken with 11 ay’s, 0 nays. MC. The 2008-09 membership form was presented. Motion by Lon, 2nd by Mark to approve the membership form as presented. MC. As approved at the annual meeting, memberships will be due November 1, 2008 this year. There was a motion by Phil, 2nd by Clay to approve the regional deadline postmarked entry date of April 15, 2008. MC. The increase of regional rodeo entry fees was discussed. There was clarification by Joe Stoddard that the increase in fees and value of prizes at the regional rodeos is a Director’s decision, and they have to be uniform for all regions. The SW region would like to increase their fees this year. The regional rodeo financial statements were reviewed and none of the regional rodeo’s lost money last year. The increase in the price of timed event cattle was noted. The regional fees were last increased in 2001. After lengthy discussion, motion by Patrick, 2nd by Mark to increase regional rodeo entry fees from the current 10.00 per event per day to 15.00 per event per day for timed events and 20.00 per event per day for rough stock. A roll call vote was taken with 7 ay’s and Lon, Doug Doll, Rod and the student officers voting nay. MC. A motion was made by Clay, 2nd by Mark to approve the regional rodeo entry form as changed by the increase in regional entry fees. MC. Nominations for person of the year were taken and a motion was made by Lon, 2nd by Kelly to have nominations cease and Sean Deal and Bill Sutton as the 2008 SDHSRA Persons of the Year. MC. Student membership issues were discussed at this time. Two situations were brought before the Board of Director’s. There were no members present to speak on behalf of these situations. A motion was made by Doug Young to accept the memberships from the two situations until 2/15, if the forms were signed and notarized by 12/1/07. Motion died for lack of a 2nd. A motion was made by Cally, 2nd by Echo to adjourn the meeting. The mid winter meeting was adjourned at 3:15 pm. SOUTH DAKOTA
HIGH SCHOOL RODEO ASSOCIATION ANNUAL MEETING The annual meeting was called to order by President Joe Stoddard. Roll call was taken with Troy Richter, Susan Dewey and Cally Thomas absent. Kristina Maddocks arrived later. The agenda was amended and there was a motion by Clay, 2nd by Troy to approve the agenda as amended. MC The minutes of the state finals director’s meeting were read and amended to change Badlands Circuit, not Black Hills. Motion by Doug, 2nd by Carole to approve the minutes as amended. MC Calendar Chairperson, Sara Grim gave the Calendar report. She showed the members a map of where the calendar contacts are this year, gave a financial report of last year’s calendar sales and reviewed the current calendar policy and award structure. Carole Hollers discussed the sale of Bulls Sales ads as an additional way to fund the calendar. It has been done in Nebraska and generates extra revenue for the calendar sales. Discussion was held on the possibility of the Student Officers raising funds to fund the high point buckles. This year’s ads would be for next year, so this year’s officers would have to do double the fund raising for one year to get us started. Motion was made by Clay, 2nd by Patrick to pursue the sale of the Bull and Horse sale ads for next year’s calendar. MC The student officers, in coordination with Kent and Sara Grim will present a report at the mid winter meeting on the bull/horse sale ads. Ann mentioned the problem in keeping with books and issuing refunds for memberships sold after the membership has already been paid. Discussion was held and this will not be changed. The state Finals Report was given by the host committee. The dance is not well attended and the location of the dance needs to be discussed. The passes were an issue last year and it was suggested that next year we use a voucher system, where the sponsors and staff that need passes will have a voucher and turn it in to get their rodeo pass. There was an issue on the cutting contest schedule conflict with the queen contest. This will be addressed at the mid winter meeting. Tough Enough to wear pink day was brought up and it was suggested that it not be on the day of the short go, to help in identifying contestants on the calendar pictures and to make the calendar more colorful. Belle Fourche was commended on doing an outstanding job with the state finals and especially having the Short Go in one arena. Public TV and the general public have given many positive comments on the Short Go. Rod reported that it is the single most popular broadcast by Public TV. Rod Kusser reported on the Public Relations report. The Public TV contract has been extended until 2010. The touchstone short go shirts are ahead of schedule to be distributed. They only go to the short go participants who did not get a national team shirt. Rod thanked everyone for helping with the banners and flags at regions and state finals. Rod was commended on the funding of the sponsor account. In 2003 there was $1000.00 in our checking with a $5000.00 CD. We now have $18000.00 in checking with the $5000.00 CD. Rod researched opportunities to use these funds, and encouraged the Board of Director’s to continue to do the same. Thanks were given to Rod for all of his hard work as the PR Director. The Financial Report was presented by Secretary Ann Sundermann. Motion by Troy, 2nd by Lon to accept the financial statement as presented. MC Ann stated that the outstanding scholarship monies to be paid are currently in our General Fund and she would suggest those funds be moved to an interest bearing account. Clay suggested that the funds be moved into an interest bearing money market account. Ann will move the funds as directed. The National Director, Carole Hollers, reported on the National Team. The results of the National Team were presented. The knowledge bowl team and Kristina Maddocks did superb in the knowledge bowl and queen contest. It was noted that Kristina has been seen throughout the state and recently at the Peace Officers Ass’n meeting promoting HS Rodeo. She has been doing an outstanding job. Carole stated that a change needs to be made for the picnic next year so more people may attend. She will be in charge of establishing a list of duties for the student officers. Parent conduct at Nationals was discussed and it was noted that the SD parents have been great, but as a reminder to everyone, if there is a problem your child will not be allowed to compete. OLD BUSINESS Dianna Melvin was present to give the JH Rodeo Report. Nationals will be in Gallup, NM from 6/29 – 7/5 2007. Their annual meeting is 6/30/07 in Ft. Pierre. Their membership is currently at 50 members. They hope to have a grand opening at the Casey Tibbs Center on June, 2008 during the matched bronc ride. Diana has spoke with Bud Ireland on the SDHSRA archives. They are in need of an interim executive director. If anyone is interested – a resume and three references are needed. The annual meeting broke for lunch until 1:00 at this time. A drawing was held for the t-shirts. Winners were drawn by the student officers and were Steve Sutton, Kim Sutton and Troy Brown. No one was available to give the scrapbook report, but its importance was discussed and the position is open for the coming year. If you are interested please contact Ann Sundermann or Doug Doll. Thank you to Roberta Bruns for her efforts in maintaining the SDHSRA Scrapbook. Patrick Auer presented the Saddle Bid and a lengthy discussion was held. A general member stated the fact that it would be nice to support our local vendors if the quality was the same as the other bids. The student officers present voiced their opinions. Motion by Doug, 2nd by Kelly to decide between Tod Slone Saddlery and the Cactus Saddles as presented by RRR Tack. Motion carried. A show of hands was asked for by the general membership to decide the vote. There were 7 members voting for Tod Slone with the majority of the votes for RRR Tack. The 2008 SDHSRA Finals Saddles will be purchased from RRR Tack, Rapid City. Wording on the saddles/buckles/program and awards ceremony was the next item on the agenda. Discussion was held on who the saddle goes to. Motion by Lon, 2nd by Patrick to have the Saddles worded as Finals Champion and the National Qualifiers listed as State Champion on the saddles and buckles, and to have the calendar listed as State Finals Champion and National Qualifiers. MC Advisors are asked to ask their members if they would be willing to sell more calendars if it would provide a saddle for the National Team Winner as well as the Finals Winner. Joe Stoddard, SDHSRA President resigned his position at this time, and Troy Brown, SDHSRA V. President decided not to renew his term. The eastern region broke into a group and voted Steve Sutton in as the new east region director, replacing Troy Brown. Joe and Troy’s expertise and advisement will truly be missed, and cake was served to commend their years of service to the SDHSRA. Membership guidelines were discussed and Ann recommended that the membership deadline be changed to November 1, 2008 to accommodate any changes made at the annual meeting, and still allow a supply of membership items to be received from the national office. Discussion followed. Motion by Kent, 2nd by Doug to make the membership deadline November 1, effective next year. MC A report on the 20X rodeo was given by Steve and Kim Sutton. The rodeo will begin at 1:00 January 27th, with the morning filled with clinics and a college fair. Tom Richter will be providing the winners of the Badlands Circuit PRCA Permits with a certificate or such to submit when they are 18. Mark Thiel led a discussion on Animal Use. His feeling is that all animals be treated equally and encouraged our association to make a statement as to our mission in this area. A committee chaired by Mark, with Carole and Lon will develop a mission statement as to how we, as a group, stand on his issue. They will report back at the mid winter meeting. The cost of printing the program at state finals was presented by Clay Birkeland. Next year’s contract is in place, but the committee feels that the cost is prohibitive and would like to change it in some way. A suggestion was to provide a day sheet only. The question was entertained if the businesses are aware that they are buying ad space or supporting the kids. Discussion from the general membership indicates that it is that way in printing a program in most cases, and the hope is that the cost of ads cover the printing costs. It was asked by Ann and Rod in working with the printer, it needs it be in a contract with the printer that the information be transferable to the next printer. The program will remain the same next year. The facility fee was the next item on the agenda. Those requesting it be put on agenda were not in attendance. The wording of the facility fee was discussed and a breakdown of the fees was presented by the host committee. The fact was brought up by general membership and director’s that there were several stalls paddle locked and never used, only hurting the other contestants. It was stated that a difference in the wording created some confusion last year, which will ease with time. There was a suggestion that you receive a tag when you take your stall to place on it with your name and phone number in case of emergency. The $10.00 entry fee per event was talked about and it was stated that the money goes into our general fund and to pay host site expenses. The money is divided in ½. It will be further discussed at the mid winter meeting. The Draw, and the fact that the rule book states it has to be totally random, was the next item on the agenda. The Director’s said that they cannot place contestants and maintain the randomness of the draw. Contestants are urged to take their time when multiple event conflicts occur. Switching the Tie Down Roping and Breakaway Roping could alleviate some of this conflict. National Director, Carole Hollers, discussed the current SD point system. It was questioned why the average at the region rodeos don’t get points. A sudden death short go was also discussed. Joe Stoddard, President, stated that the current point system fits our state very well and was given much thought by past directors of our organization. He would discourage any change in the system at this time. It was voted on by our organization, so it is legal according to the NHSRA and SDHSRA. The awarding of saddles to the State Finals Champions was again addressed and Carole suggested giving the saddles after 2 rounds and having the short round for the National Team only. No change will be made. Rod Kusser, PR Director, resigned the PR Director position at this time. The By law Change, as presented by President Joe Stoddard was voted on by the general membership. Motion by Doug, 2nd by Rod/Lon that the State Board of Directors shall select the site of the state high school finals rodeo two years in advance of that rodeo. A show of hands membership vote was taken. MC The region boundaries were discussed and the numbers of those actually entering the region rodeos vs. membership numbers were distributed. Rod Kusser stated that the numbers in the East region have been on a three year continual increase, compared to the other regions. After a lengthy discussion it was decided that it will be revisited at the 2008 annual meeting with an addition of this year’s numbers to be presented at that time. In the meantime, the members will compete in the schools listed for their appropriate regions. The only reason for switching regions is team roping with a partner from another region, and the team will be encouraged to go to the region of the team member with the least contestants. This requires director approval from both regions’ directors. The Regional Rodeo bids were received from Sturgis, Wall, Buffalo, Dupree, Watertown and Winner. Motion by Carole, 2nd b Kelly to accept the region sites as received for the next two years. MC Discussion was held on the entry fee charge per event and the prizes given at the region rodeos. It states in the bylaws that the region rodeo awards must be of equal value, to be determined by the Board of Directors. Student region and state event directors and their responsibilities were discussed. It is hard for some of those students in multiple events to fill these positions without interfering with their own events. The student officers were asked for their opinions and they felt like they could line up their alternates ahead of time. There really is no fix to the problem and the student event director’s will remain as they have been. There was a motion by Kristina Maddocks, 2nd by Echo Johnston to adjourn the meeting at 4:45 pm. MC Respectfully Submitted,
SDHSRA DIRECTORS
MEETING MINUTES The director’s meeting was called to order by President Joe Stoddard at 9:00 pm with all directors present. Secretary Ann Sundermann presented the minutes of the mid winter meeting, which were read and approved. The financial report was presented and there was a motion by Doug, 2nd by Clay to approve. MC. OLD
BUSINESS: NEW BUSINESS: Explanation and discussion was entertained by the host committee on the stalls at the rodeo grounds. The intent was to provide 300 stalls on a first come first serve basis. Discussion was held that at the NW and SW regional rodeos, the fees were announced incorrectly. Carole Hollers presented a fund raiser on our calendar sales project. Nebraska’s Directors currently sell “bulls heads ads” to be placed on the calendar for the date of their bull sales. Carole would like to see us do the same. Joe Stoddard reported that Tom Richter, of the Black Hills Rodeo Circuit, would like to buy PRCA Permits for the year end champions in rough stock. If they are under the age of 18 they will hold them until they turn 18. This would start with this year’s state finals. Motion by Carole, 2nd by Patrick to approve. MC The next discussion entertained was on the cost of printing the State Finals Program. Clay Birkeland reported that it is very expensive to print and would welcome any suggestions at the annual meeting. The Timed Event Arena Report was given by Mark Thiel. They will be running any extra cattle after the rodeo performances for all Timed Event Cattle. The entire arena will be worked before Steer Wrestling, Goat Tying, Barrels and Pole Bending. The barrel pattern has been marked. In the short go the goat will be center staked out from the alley. Discussion was held on raking, and it was decided to do a random raking pattern. Lon Dreyer gave the Rough Stock Arena report and asked for the directors to help enforce the dress code and extra people in the arena behind the chutes. The barrel and pole bending horses will be given a reasonable time, upon the judges discretion, to enter the arena before receiving a “no time.” Ann Sundermann had office questions and clarifications. Joe Stoddard commended Doug Doll and Lon Dreyer for taking on extra responsibility in the cutting and rough stock events at the last minute. Thank you for your extra time. At 10:00 the Board entered into executive session. At 10:20 the Board entered back into regular session. Motion to
adjourn was made by Patrick, 2nd by Rod Kusser. MC Respectfully
submitted
SDHSRA Mid-Winter Meeting Minutes The mid winter meeting of the SDHSRA was called to order by President Joe Stoddard at 10:00 am, with the Pledge of Allegiance led by Student Vice President Cally Thomas. All directors with the exception of National Director Carole Hollers, were present. There was a motion by Doug, 2nd by Mark to accept the amended agenda. Mc Motion by Lon, 2nd by Troy Richter to dispense with the reading of the annual meeting minutes. Mc Motion by Doug, 2nd by Kelly to accept the financial report as presented. Mc. Motion by Troy Brown, 2nd by Patrick to close the calendar fund and student fund accounts. Mc Steve Sutton gave a report on the 20X Rodeo, and explained the college fair that will be held in conjunction with the event this year. A discussion was held on the draw at state finals and the proper way it should be done. Steve voiced his opinion on the stipulation that 10% extra TE cattle need to be brought for the finals from a contractor’s point of view. A
discussion was also held on the wording of our State Finals Champion and High
Point Champion from our state for the year. It was decided that we would change
the wording on our calendars, buckles and saddles for the upcoming year to
clarify the awards. The wording will be as follows: Dave Winterton, HS Rodeo sponsor representing Hubbard Feeds, thanked the association for what we do for the rodeo athletes of SD. Joe Stoddard gave the National Director’s Report in the absence of Carole Hollers, who was attending the National Director’s Meeting in Nashville. Changes that were reported included: 1. Queen
Rules change 2. Cutting – it will be legal for a SAM for 1 judge this year. 3. 18 year old consent rule: An 18 year old may sign for himself on the NHSR consent form, and then will be responsible for any responsibility it entails. 4. The first performance of Nationals will be moved to Sunday night, with the final performance to be held Saturday night. The draw will be posted two weeks prior to competition. 5. Dodge pickup tickets – the association gets $5.00 per ticket. It would benefit our association if a group would take this effort over and sell tickets at the regional and state finals rodeos. Rod Kusser gave the Public Relations report and turned in his resignation as PR Director. Rod will finish out the year until the annual meeting. Patti Gilbert spoke about the Sports Medicine program at state finals and a discussion was held on the possibility for a cool place to bring athletes with heat related issues. Patti and the host committee will work on this together. Bud Ireland gave a report as Historian and presented 2 books, one to Joe and one to the association, that he has compiled of SDHSRA Archives. The Hall of Fame was discussed and the direction the association would like to go with moving the archives to the Casey Tibbs Center. Motion by Susan, 2nd by Troy Richter to reimburse Bud Ireland and his help for their expenses. Mc Old Business Doris Lauing entertained discussion on the cutting schedule at State Finals. She reported that on the survey that she sent out, 9 surveys involving 13 youth wanted changes made. 9 surveys involving 10 youth liked the schedule as it was. She also explained a possible conflict with the queen competition and the cutting as it is now. Seating to watch the competition was discussed and the host committee indicated that they were working on improving the seating. Doris, along with other members of the board, commended the cattle. Schedule changes were tabled until New Business under state finals schedule. A 1 day PRCA seminar for the director’s was discussed and a vote was taken to see if they felt they should attend. The vote was to attend. Lon Dryer will look into a date and report back to Joe. The Team Roping Hardship rule was addressed. Discussion was held that if in case of injury or a discipline issue, how to deal with the other contestant of the team. Motion by Doug, 2nd by Lon that If through no fault of your own, you are without a Team Roping partner, the contestant may select a partner from the contestants entered in the rodeo, provided proper signatures may be obtained. Mc. The contestant’s parents will have to sign before a notary before they can compete. It was discussed that the Team Roping Rule should be proposed at the National level. Regional rodeos and graduation conflicts were discussed. SD has 4 rodeos, and you do not have to compete in all of them to qualify for state. You cannot trade out from one rodeo because there is not a go to draw out of, we have 4 separate rodeos to qualify for state. Gina Strain reported on calendar sales. To date we have 3589 sold. The calendar policy will be evaluated at the annual meeting. As of now athletes who have calendars checked out – need to have them sold and turned in, or returned by March 1st to rodeo this year. The calendar bid from Leader Printing is the same cost as last year. The calendar coat situation and the fact that 27 of the coats needed repair was discussed. Motion by Lon, 2nd by Troy Brown to accept the calendar report and bid. Mc. A one hour recess was held for lunch. During this time the student officers, host site committee, calendar committee and PR director met with vendors about awards and coats. New Business The Host Site Committee gave their report. They would like to charge a $40.00 facility fee for each contestant in lieu of paying per stall. Each athlete will be charged, regardless if they stall or not. The price will benefit some and not others. Stalls will be given on a first come, first serve basis. You will be allowed to set up your own pens or panels this year, with consideration of how much area you take. Motion by Doug, 2nd by Kelly to approve. MC The short round will be held in one arena this year. There is a possibility of having a “tough enough to wear pink” day sponsored by Wrangler. It is still in the planning stages with Wrangler. Judges committee’s reported on the judges they had contacted and they will be as follows: Rough Stock – Chris Horton and Darrel King. Timed Events: Brenda White will be the girl’s event flagger. Kevin Ploszaj will be the boys TE flagger. Doug will be confirming a cutting judge. Mike Welker will be the barrier judge. Lon reported on the Rough Stock committee and stated that the contractors will be Wilson, Sutton, Wildcard, Waln, Burch and Nixon. They will get $55.00 per out, which is the same as last year. A ballot vote was taken for Pick up men and bullfighters. This year’s pick up men will be Shayne Porch and Casey Humble. The Bullfighters will be Joe Waln and Cooper Waln. The lengthy discussion was held on timed event cattle. Troy Brown presented the bids as received and they were reviewed by the directors. The livestock inspection committee was discussed and the fact was reiterated that the contractor must bring 10% extra to use as replacements if needed, or a fine will be imposed. Troy Brown indicated they all had been advised as such. Motion by Mark, 2nd by Phil to accept Terry Graff’s bid for TE Cattle. Mc Motion by Troy Brown, 2nd by Rod to accept the bid from Marvin Maude as the goat contractor for this year’s finals. Mc Arena Directors were nominated and elected. Motion by Mark, 2nd by Patrick to accept Lon Dryer as Rough Stock Arena Director. Mc. Motion by Mark, 2nd by Lon to accept Troy Brown as Timed Event Arena Director. Mc. Motion by Phil, 2nd by Clay to accept Doug Doll as Cutting Director. The saddle update was given by Ann. We have several new sponsors, and the Peace Officers and Stockgrowers saddles have been shipped. The all around saddles will be fully tooled, not ¾ tooled. Susan Dewey was there to report on the Queen contest. She reported that the crown, which is on loan from the New Underwood Roping Club, will be retired. It is of considerable historic and monetary value. Susan will be trying to find a donation for a new crown. Thank you to New Underwood for the use of the crown. Susan reported that Tara Trask and Vanessa will be helping with the contest. They will work with the schedule, should a conflict with the cutting arise. It was agreed to pay for the queen judges travel expense. We were recently complimented by people from Oregon in regard to our queen contest. Others State Finals discussion included the schedule, which was determined to work well for the majority of contestants. Motion by Clay, 2nd by Patrick that the schedule remain the same, with the exception of moving the cutting up one hour. Mc. Arena stands will be looked in to for the cutting judges, and the cutting champions will be introduced before the short go. A discussion was held on the draw completed in past years for steer wrestling. The state finals and regional rodeo software were discussed. Discussion was entertained from attending regional secretaries and the past secretary. Ann was encouraged to check in to other software options. Wayne Hildebrandt from Nebraska is familiar with a program that works very well for their region and state rodeos. The membership deadline was addressed and was tabled until the annual meeting. Motion by Doug, 2nd by Lon to move the regional rodeo entry deadline to April 16th, the first Monday following the 15th, which is on a Sunday this year. Mc. All region transfers were approved. The Livestock Inspection committee was appointed and will be Doug, Kelly, Joe, Troy Brown and Lon. A proposal for the SDHSR Crisis Fund criteria was presented by Joe. Up to this point we have only had the national standard as a guideline. Motion by Clay, 2nd by Lon to accept the guidelines as presented by Joe for the SDHSR Crisis Fund. Mc. Motion by Patrick, 2nd by Lon to enact an Executive committee to include President Joe Stoddard, V. President Troy Brown, Host Committee chairman Clay Birkeland, and Secretary Ann Sundermann. Mc. The student officers should be included in the decision whenever possible. The committee will deal with situations that arise in between meetings when the entire executive board cannot get together. The executive committee shall be made up of a member representing each region, if possible. Motion by Lon, 2nd by Troy Brown to approve the practice rodeos for 2006. Mc. Person of the year nominations were nominated and discussion was held on limiting the nominations to two per year, and to keep a “bank” of names for future years. Sara Grim and Bryce Sigman will be 2006 persons of the year. The SDHSRA Board entered into executive session at 4:25 pm to discuss personnel and student matters. No action was taken. President Joe Stoddard declared the board out of executive session at 4:50. Motion by Kody Woodward, 2nd by Cally Thomas to adjourn at 5:05 pm.
SDHSRA Annual
Meeting Director’s Minutes The meeting was called to order by President Joe Stoddard at 6:00 pm. 1.
Elections Motion by
Carole Hollers, seconded by Kelly Shoemaker to accept Ann Sundermann as the new
SDHSRA Executive Secretary – mc. 2. Discussion was entertained from Mark Thiel of the Host Site Committee requesting a 2 year extension to be the SDHSRA State Finals Host Site. Motion by Rod Kusser, seconded by Lon Dreyer to approve as such – mc. Discussion was held on picking the State Finals Host Site 18 month’s before the actual date, instead of 6 month’s. Host Site to be bid in September 2008 for 2010. 3.
Committee Assignments: Finals
Judges: under the
recommendation of the Judges Committee, will be as follows: Lon Dreyer discussed the possibility of the SDHSRA Directors attending a PRCA Judges seminar. Lon will pursue. State Finals
Livestock Inspection Committee 4. Saddle
Sponsors 5. Student
Membership Issue Motion by Calley Thomas, seconded by Kelly Shoemaker to adjourn Director’s Meeting at 7:12pm – mc. Respectfully
Submitted, SDHSRA ANNUAL
MEETING CALL TO ORDER President Joe Stoddard called the annual meeting of the SDHSRA to order at 10:00 AM CDT at the Ramkota River Center in Pierre, SD. The Student Officers led the membership in citing the Pledge of Allegiance. Joe asked for a motion to adopt the agenda with the following changes: Under New Business, the Scrapbook report by Roberta Bruns will be moved to follow the minutes of the State Finals Meeting; Interviews for Executive Secretary will move to the end of the meeting; and will add Team Roping debate to new business. Motion by Troy Brown, seconded by Carole Hollers to approve the agenda changes. Motion carried. Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Rod Kusser, Sara Grim, Lon Dreyer, Bill Sutton, Bryce Sigman, Troy Richter, Joe Stoddard, Doug Doll, Clay Birkeland, Mark Thiel, Phil Kissack standing in for Marvin Garrett, Kody Woodward, Callie Thomas, and Kristina Maddocks.. Absent was Susan Dewey. MINUTES Motion by Doug Doll, seconded by Sean Deal to dispense with the reading of the State Finals Meeting Minutes and approve such minutes. All members present voted aye, motion carried. SCRAPBOOK REPORT Roberta Bruns of Plankinton gave a very informative report on the South Dakota Scrapbook. The scrapbook did not place at Nationals and we are still waiting for comments from the National Competition. One of the suggestions for the National Competition is to have a permanent cover. Roberta would also like to have a committee with people from each Region. She needs team pictures from the different schools and teams if they have them. Roberta and Bud Ireland have been communicating and are going to work on the Archives for the SDHSRA. Roberta also gave suggestions for the Basket competition at Nationals. We need to get more information on the website about the Basket and Scrapbook competition. CALENDAR COMMITTEE REPORT Gina Strain gave the Calendar Committee Report. There were a total of 4472 calendars sold this year. Gina had given an extensive Calendar report in the last newsletter. There were 126 calendars not returned or accounted for. Gina is suggesting that membership deadline be moved up to September 1st so that only members would receive the calendars. The new calendars will be done next week. It was suggested that the old calendars be given to High Schools for the start of the school year. Discussion was held concerning the financials from the Calendar Project. STATE FINALS REPORT Clay Birkeland gave the State Finals Report from the Host Site Committee. The weather was very cooperative this year. They would like a better count on stalls from the regional rodeos, and suggested going to a facilities fee per contestant rather than a fee per stall. The finals committee said they were addressing the following issues for next year: more seating to the east of the cutting arena, specific contract for the photographer(s), the possibility of moving the short go to one arena only, and better access to the rodeo grounds – which is being addressed, but will not be completed by next year. They felt the rodeo went well and were happy to be working with the SDHSRA. A letter was read from Doris Lauing concerning some of the cutting issues at State Finals. Discussion also ensued concerning cutting at the 20X Showcase Rodeo at the Stock Show. Discussion was held concerning additional program pages and additional cost to Missouri Dakota Publishing Inc. from State Finals. These issues were resolved during a Conference Call earlier with Rod Kusser, Sara Grim, Joe Stoddard, Clay Birkeland, and David Clausen. It was agreed that the Host Site Committee, the SDHSRA, and Missouri Dakota Publishing Inc. would all split the additional cost of $1700. Motion by Bryce Sigman, seconded by Lon Dreyer to approve the State Finals Report. Motion carried. Roberta Bruns commented on the State Finals and said we should give a big Thank you to Belle Fourche for a job well done. Discussion continued on the cutting issues from the State Finals and the 20X Rodeo. PUBLIC RELATIONS DIRECTOR REPORT Rod Kusser gave the Public Relations Director Report. Rod reported on the TV contract with PBS for one more year of coverage. Rod would like to look at a long term agreement or an extension on the current agreement. Rod reported on the short go shirts donated by Touchstone Energy. These shirts will be delivered to the local coops who want to award the shirts locally. It was commented that the National Team does not receive the Short Go Shirts. If you were on the National Team you received a National Team Shirt. Rod reported that the sponsors were good this year and is looking at some new things for next year. Rod would like to step down from the Public Relations position if we could find a replacement. He did comment that it could be a paying position. He has declined the compensation but that it is available. Thank you to Rod Kusser for all his hard work as Public Relations Director. Motion by Sean Deal, seconded by Troy Brown to approve the Public Relations Report and allow Rod to extend the PBS contract as he sees fit. Motion carried. FINANCIAL REPORT Sara Grim, Executive Secretary gave the financial report at this time. The records are at the accountant, Casey Petersen & Associates in Rapid City so they can complete the IRS return and look over the financial records. Motion by Doug Doll, seconded by Mark Thiel to approve the Financial Reports. Motion carried. Motion by Clay Birkeland, second by Mark Thiel to pay Missouri Dakota Publishing Inc the amount of $567 which is 1/3 of the extra program pages cost of $1700. Motion carried. Lunch break at this time. NATIONAL DIRECTOR REPORT Carole Hollers gave the National Directors Report. She gave the National Team Standings and some of the highlights from Nationals. She reported on the scholarships awarded to the South Dakota members at the National High School Finals Rodeo. South Dakota received 6 scholarships and two of them were quite substantial. Good news for next year is that the draw will be posted two weeks prior to the National High School Finals Rodeo. The members must still check in before Sunday noon but makes it so much easier for family to travel. Carole also reported on the Foundation Auction, the SD Scrapbook, the basket contest and the quilts donated by South Dakota at the NHSFR. She reported that our 2 quilts donated by the region rodeos raised the second most money of any states and with only 3 items. Thank you to the regions who furnished the beautiful quilts. Sundowner trailers will be replacing Featherlite as a National Sponsor. OLD BUSINESS
NEW BUSINESS a.
Bryce Sigman gave the recommendations for the judges for the State Finals.
Brenda White, Bill Clark, Kevin Ploszaj, J.P. Bell, Jerry Kaufman. Lon Dreyer
recommended Chris Horton & Darrell Kling for Rough Stock Judges. Motion by Troy
Brown, seconded by Doug Doll to table the selection of the judges to the
Directors meeting. SADDLE BID REPORT Bryce Sigman gave the report on the Saddle Bids. They are
as follows: Motion by Carole Hollers, seconded by Doug Doll that we choose the Tod Slone saddles. Motion carried. ELECTION OF REGIONAL DIRECTORS During the break, each Region elected their Region
Directors. When the Directors reconvened the following Directors were elected: Motion by Lon Dreyer, seconded by Sean Deal to seat Patrick
Auer for a three year term to even up the rotation of Directors. Motion
carried. Respectfully submitted, South Dakota
High School Rodeo Association CALL TO ORDER President Joe Stoddard call the SDHSRA Directors meeting to order on June 22, 2006 8:30 PM at the Americinn Motel in Belle Fourche, SD. The meeting was held during the 2006 SDHSRA State Finals Rodeo in Belle Fourche. Motion by Doug Doll, seconded by Bryce Sigman to dispense with the reading of the minutes of the January 28, 2006 meeting in Rapid City, SD. Motion carried. All members of the Board of Directors were present with the exception of Susan Dewey, Troy Richter, Marvin Garrett, and the Student Officers. Bill Sutton and Sean Deal joined the meeting at 9:20 PM. Also present were Patti Gilbert with Sports Medicine, Tracy Bail with the judges, and Cynthia Matson and Teresa Schanzenbach from the Belle Fourche Chamber of Commerce. CONFERENCE CALL MEETING The minutes of the Special Conference Phone Call Meeting held on June 19, 2006 were read. Motion by Troy Brown, seconded by Doug Doll to approve the minutes of the June 19, 2006 special meeting with the correction that Bill Sutton was present at the meeting. Motion carried. FINANCIAL REPORT The financial report was given by the State Secretary. Motion by Doug Doll, seconded by Bryce Sigman to approve the Financial Report. NATIONAL DIRECTORS REPORT Carole Hollers, National Director gave her report on the Motels and camping at Springfield and other issues. Motion by Lon Dreyer, seconded by Troy Brown to approve the National Directors Report. Motion carried. PUBLIC RELATIONS REPORT Rod Kusser had nothing to report from the Public Relations Report as everything was going well and in place. SDHSRA STATE FINALS COMMITTEE REPORTS The Host Site Committee reported on the stall concerns. The stalls were not filling up very fast. 350 stalls had been reserved at the Region Rodeos and 365 stalls were set up. Discussion was held on changing the stalling system for next year. Bill Sutton and Sean Deal joined the meeting at 9:20 PM. The judges committee reported that Kevin Ploszaj was unable to be here due to illness in his family so the other judges will fill in for Kevin. The livestock committee reported that the livestock was O.K. Lon Dreyer reported that the judges will run their own clock in the rough stock events. The Grandstand Goat is #1 Goat and the Chute Goat is #2 Goat. The timed event Directors reported on the timed event arena. The timed event arena will have preference over the Rough Stock Arena when conflict occurs. NEW BUSINESS Discussion was held on the money for the National Qualifiers. Motion by Carole Hollers, seconded by Bryce Sigman to pay $1000 per Qualifier not to exceed a total of $50,000. Motion carried. Discussion was held on duplicate awards. It has already been determined that there is a tie in the Girls Cutting for the Saddle. Motion by Carole Hollers, seconded by Clay Birkeland to purchase a second Girls Cutting saddle. Motion carried. There is no problem with enforcement of stall fees. Discussion was held on adopting a policy to cancel the rodeo due to weather related issues. It was decided that the President and the Vice-President will make that decision. Rod Kusser reported that there will be special Grand Entry on Friday Morning and again on Sunday to pay tribute to the two members that passed away this year. Michael Glynn and Jessica Grimes will be remembered during the opening ceremonies. Motion by Doug Doll, seconded by Clay Birkeland to adjourn. Motion carried. Respectfully submitted, SDHSRA Winter
Meeting CALL TO ORDER President Joe Stoddard called the winter meeting of the SDHSRA Board of Directors to order at 10:00 AM MST at the Rapid City Civic Center. Joe asked for a motion to adopt the agenda with the following changes: Add Sports Medicine Report to Item 14 State Finals Committee Reports; add conflict on turn out rule on Regional Rodeo Entry to Item 15 New Business; add Louisiana Hurricane Crisis under Item 15 New Business; change Fall Regional Rodeo Report from National Directors Report to Old Business. Motion by Carole Hollers, seconded by Sean Deal to approve the agenda as amended. All members present voted aye. Motion carried. Roll Call: Present were Joe Stoddard, Troy Brown, Carole Hollers, Sara Grim, Rod Kusser, Susan Dewey, Lon Dreyer, Bryce Sigman, Troy Richter, Sean Deal, Kelly Britton standing in for Doug Doll, Clay Birkeland, Mark Thiel, Cassie Sigman, Megan Kennedy, and McKenzie Haley. Bill Sutton arrived at a later time. Brent Sutton and Marvin Garrett were absent. MINUTES AND FINANCIAL REPORT The Board of Directors dispensed with the reading of the minutes from the Annual General Membership meeting, the Annual Directors Meeting, and the Host Site Meeting in Belle Fourche. The following changes were noted: Kristie Alley will not be the National Director for the Wrangler Junior High Division. Carole Hollers will appoint a National Director for the Wrangler Junior High Division as per the NHSRA Rule Book and that has not happened yet. Motion by Bryce Sigman, seconded by Sean Deal to approve the minutes with the changes noted. All members present voted aye. Motion carried. Sara Grim read the financial report. Discussion was held on issuing IRS 1099 Forms for the winners of the saddles. The accountant has recommended to set a value at which the saddle could be sold. Motion by Bryce Sigman, seconded by Sean Deal to set the value of the saddles if they were to be sold at $599. All members present voted aye, except for Carole Hollers who voted naye. Motion carried. Troy Brown made the motion to approve the financial report. Bryce Sigman seconded. All members present voted aye. Motion carried. 20X RODEO REPORT Steve Sutton reported on the 20X Rodeo to be held on January 29, 2006. Contestants will be able to get in the Arena following the Bull Riding Saturday Night. Goat Tying will be run at an angle. The calves are fresh but were used at the Indian Rodeo on Saturday. There will be a contestant meeting at 2:00 PM MST at the Civic Center. A photo session will be held at that time. There will be prizes given for the top four in each event. There has been good press coverage on the 20X Rodeo. Joe thanked Steve, Kim and Sutton Rodeos for sponsoring the 20X Rodeo and giving the SDHSRA members the opportunity to rodeo at the Black Hills Stock Show. NATIONAL DIRECTOR REPORT Carole Hollers gave the report from the National High School Rodeo Association Winter meeting held in Oklahoma City in January. Carole reported that there will be a $3 increase in Insurance for next year. The National Office is emphasizing the 30 day notification to host an approved activity. Carole reported on the Scrapbook contest, selling of bracelets at the Finals, and the Dodge Raffle. Carole reported on the NRA Rifle Shoot and Trap Shoot at Belle Fourche. The National Office is allowing the NRA shooters to bring their own guns to Nationals. She reported that our National Student Officers have been asked to teach a class at a National Leadership Symposium. She also reported that BCR Awards is going out of business and will not be available for the awards given this year. Discussion was held on the members who participate in the extra contests at Nationals. The question was asked if they are part of the South Dakota Team and should they receive the travel money or the team coats. Motion by Troy Brown, seconded by Lon Dreyer that these extra curricular activities are not part of the South Dakota High School Rodeo Team and should not receive the travel money or the team coats. All members present voted aye. Motion carried. Carole presented the Approved By-Laws & Rules changes to the 2006-2007 NHSRA Rulebook that will be in effect for the 2006 NHSFR. These are being sent out in each members packet. Discussion was held on several of the rule changes such as the 3rd person who would be a back-up timer in the rough stock (optional), goat tyers must be mounted when they enter arena, Queens may not ride the same horse, and the new Team Roping rule to encourage more team roping entries. Motion by Bryce Sigman, seconded by Sean Deal to adopt these rules as Ground Rules for South Dakota High School Rodeo for the 2006 Rodeo season with the exception of #19, the Dally Team Roping rule. All members present voted aye. Motion carried. Motion by Troy Brown, seconded by Bryce Sigman to approve the National Directors Report. All members present voted aye, motion carried. PUBLIC RELATIONS DIRECTOR REPORT Rod Kusser reported on the Public TV coverage of the State Finals. 2006 is the 2nd year of the 3 year deal. The 2006 National Team Jacket Partners are SD Association of Telephone Cooperatives, Pioneer Garage, and the SD Corn Utilization Council. Touchstone Energy Partners will continue to provide shirts for the short go qualifiers at State Finals and will provide barrel covers for the Regional and State Rodeos. Rod reported on some additional State Partners such as SD National Guards, Hubbard Feeds, Dacotah Banks, SD Beef Industry Council, and Kent Clarke Insurance Co. Dakota 2000 would like to sponsor the School Team Trophy. Today’s Horse and Tri-State Livestock News continue to trade out articles and advertising. It is important that we email results in a timely manner to both Tri-State and Today’s Horse publications. Rod asked for a Director from each region to be responsible for banners, Grand Entry Flags, and barrel covers at each region and to make sure they are put up at State finals and returned at the end of the State Finals. Troy Brown, Eastern Region, Sean Deal, Northwest Region and Troy Richter, Southwestern Region will take on this responsibility. Motion by Lon Dreyer, seconded by Troy Brown to approve the Public Relations Director Report. All members present voted aye, motion carried. OLD BUSINESS Diana Melvin with the Wrangler Junior High Division was unable to attend but sent her report with Joe Stoddard. She reports that the South Dakota NonProfit status has been completed for the Wrangler Division. The IRS 501C3 status for nonprofit is being completed. The site for the State Finals has been secured. The Wrangler Jr. High Division State Finals will be held Memorial Day Weekend at the Western Events Center at the Rosebud Casino south of Mission, SD. They did statewide press releases January 2 to all daily and weekly newspapers in South Dakota. They are in the process of accepting applications for National Director. They have 2 or 3 interested persons at this point. The State Finals Personnel and judges are mostly in place. They have had positive response on the sponsors but there is still a lot of work needed. The Wrangler Junior High Division estimates 30 to 50 participants based on memberships and inquiries. Members will be asked to assist with a couple of books of raffle tickets to help with the National Team Expense. If any one has any ideas or if they would like to assist with the Wrangler Junior High Division they should contact the Association President, Diana Melvin, Ft. Pierre, SD 605-223-3172. Carole Hollers reported on the Fall Regional Rodeos. A questionnaire was sent out to all members in the newsletter just a few weeks ago. Carole reported that she had 26 that said yes, 12 said no mostly from the contestants. Some of the concerns addressed would be the expense of another Regional Rodeo, school conflicts, getting memberships in by September 1, weekend conflicts with other activities, and finding more sponsorships in our small communities. Motion by Carole Hollers, seconded by Mark Thiel to proceed with a By-Law change to add Fall Regionals to South Dakota High School Rodeo. On a roll call vote, the motion failed by a vote of 9-3. Motion died. SDHSRA ARCHIVES REPORT Bud Ireland, Historian with the South Dakota High School Rodeo Association met with the Board at this time and addressed the Student Officers as to “Thank yous” being sent out for awards received. Bud mentioned that he has been donating to HS Rodeo and has only received one “Thank you” over the past 3 years. He mentioned how important it is to send thank you’s for donated items to SD High School Rodeo. Bud also reported on his work with collection of SD High School Rodeo History. Dupree High School wanted a list of their Past National Qualifiers and there needs to be records in place to answer these questions when they are asked. Bud has been going through old microfilm records from the Rapid City Journal but it is very time consuming. Bud asked if a local rodeo club could help with the Archives project. The SDHSRA Board of Directors took a dinner break and reconvened at 1:20 PM. AWARDS AND PLAQUES Gina Strain and Rod Kusser reported on the selection of the calendar caps, calendar coats, National Team coats. Skyline Silversmiths will do all the buckles for the Finals. 8x10 Pictures will continue to be given as Go-Round Awards. CALENDAR COMMITTEE REPORT Gina Strain gave the Calendar Committee Report at this time. Gina reported that sales were going well and the checkout responsibility has also gone well this year. Gina reported that Leader Printing was the only bidder again this year and we may decide to only order 5000 calendars. There was an extra page added this year with lots of new pictures and maybe next year we could add a picture of the top 4 in each event. NEWSLETTER PROPOSALS Siri Stevens, from the Rocky Mountain Rodeo News was unable to attend the meeting but sent a proposal to produce the SD High School Rodeo Association Newsletter. They would do it in the same format as the Rocky Mountain Rodeo News only it would be for this area and it would be called Rodeo News, Badlands Edition. It would start from newsletter information and expand from there. There would be monthly updates from the Association containing results, photos, human interest stories and any other information needed to get to members. The newsletter would be out by the 10th of the month and the cost would be $9 per member payable at the time of signing up. Their goal is to provide North and South Dakota with a paper similar to the Rocky Mountain Rodeo News for Colorado. As the paper expands, they would begin to support the Association Finals with jackets, buckles, and saddles. They would also plan to open an office in the SD Region. Lon Dreyer motioned and Bryce Sigman seconded to table the decision on the SDHSRA Newsletter. All members present voted aye, motion carried. Dave Claussen, with the Potter County News in Gettysburg, SD gave a presentation on the special editions he did last year at Buffalo and Dupree Regional Rodeos. He handed out sample editions. He also gave a photo presentation on the quality of his photography. Dave would like to expand from the Regional Rodeos to the State Finals in Belle Fourche. He would highlight the events and send out an edition after the State Finals that would go out statewide. Dave wanted permission to shoot the State Finals in Belle Fourche for this purpose. The Board asked Dave to stay around and see the presentation from the Host Site Committee concerning photography and press at the State Finals. SDHSRA STATE FINALS COMMITTEE REPORTS Clay Birkeland reported on the Host Site Committee. The Arena changes are on schedule. There will be camping on the grounds. They are working on keeping the Stock on the grounds. At this time they have 425 stalls(45 are covered) but they would like to know numbers for stalling at state finals. The question came up about reserving stalls or is it on a 1st come 1st serve basis. Stalls will need to be reserved at the Region Rodeos so that the Host Committee will know an approximate amount. Discussion was held on changes to the schedule and getting motel information in the newsletter. The plan is to get these items posted on the website. Cutting will start on Wednesday and the Cutting Finals will be held 5:00 Thursday night. The photographer issues are referred to the Host Committee concerning exclusive rights or news photos needed. Judge’s committee reported the judges have been selected for 2006 State Finals. There were 3 nominations for Rough Stock Judges. They were Darrell Kling, Roger Theobald, & Wade Vos. Carole Hollers motioned, seconded by Troy Brown to vote on the Rough Stock Judges. All members present voted aye. Motion carried. The following judges were presented to the Board: Darrell Kling & Roger Theobald-Rough Stock arena judges; Kevin Ploszaj & Tracy Maher-Timed Event Arena Judges; Dorvan Solberg & Jerry Kaufmann-Cutting Judges; Marty Williams & Scott Shoun-Barrier judges. Motion by Carole Hollers, seconded by Bryce Sigman to approve the Judges for the State Finals. All members present voted aye. Motion carried. It was noted that the judges need to be selected sooner next year, as at the Fall meeting so we can secure judges before they take other judging jobs. Sean Deal reported on rough stock committee. There are five contracts for the rough stock. Contracts will be sent to Waln Rodeo, Wilson Rodeo, Sutton Rodeo, Wild Card Rodeo, and Flying G Rodeo. Sean would like to have us increase the amount per out from $50 to $60. Motion by Bryce Sigman, seconded by Carole Hollers to leave the $50 fee and the $10 entry fee for the Finals from the Rough Stock Riders will go to the Contractors. All members present voted aye. Motion carried. Ballots were handed out for Pickup Men and Bullfighters. Shayne Porch and Casey Humble were voted to be pickup men at State Finals. Joey Waln and Travis Byrnes were voted to be Bullfighters for the State Finals. Sara will need to send contracts to pickup men and bullfighters. Troy Brown gave the timed event committee report. There were three proposals for Timed Event Stock. Jim Johnston, Thedford, NE bid $12.32 per run straight through. Wild Card Rodeo bid $15 for Steer Wrestling cattle and $12 for all others. Sutton Rodeo bid $10 per run. Motion by Mark Thiel, seconded by Troy Brown to give all the Timed Event Livestock Contract to one contractor. On a ballot vote, Jim Johnston won by a vote of 6-5. Motion carried. Bids were submitted for the Goats for State Finals from C.J. Floyd at $6.50/run and Marvin Maude at $6.00/run. By a vote of 6-4 the Board voted to hire C.J. Floyd as the Goat Contractor. Motion carried. Sean Deal left the meeting at 3:55 PM and Jeff Jasper stepped in for Sean Deal. Discussion was held on the cutting cattle and the costs involved. Motion by Carole Hollers, seconded by Bryce Sigman to earmark the $10 entry fee at State Finals to help with the cost of Cutting Cattle. All members present voted aye. Motion carried. Arena directors were appointed. Lon Dreyer will be the rough stock arena director and Bryce Sigman will be timed event arena director. Doug Doll is the cutting arena director. Motion by Mark Thiel, seconded by Troy Richter to approve the Arena Directors. Motion carried. The championship saddles should be arriving during the first week of February. Each director was asked to make sure they are displayed and brought to the State Finals. Susan Dewey reported on the queen committee. Susan would like us to pay mileage to the Queen Judges for the Finals based on State Rates. Motion by Bryce Sigman, seconded by Lon Dreyer to pay mileage to Queen judges. All members present voted aye. Motion carried. Discussion was held again on cost to Host committee to pay for State Finals. Motion by Mark Thiel, seconded by Clay Birkeland to rescind the original motion that earmarked the $10 Entry fee from Rough Stock Riders go to the Contractors. All members present voted aye. Motion carried. Motion by Mark Thiel, seconded by Clay Birkeland to rescind Carole’s motion that the $10 fee be earmarked for the Cutting Cattle at the State Finals. All members present voted aye. Motion carried. Motion by Mark Thiel, seconded by Carole Hollers to set the Rough Stock gate fee at $55 per out. All members present voted aye. Motion carried. Motion by Carole Hollers, seconded by Troy Richter that $5 of the $10 Entry Fee for State Finals be given to the Host Site Committee to use for production of the State Finals. All members present voted aye. Motion carried. NEW BUSINESS Gina Strain approached the Board with the idea of the SDHSRA membership directory that we had done several years ago. People are still using their old directories and it really is time to update and make a new one. Gina got a cost from Leader Printing of .61 for 750 Directories printed. We would sell them at the Regional Rodeos for $5 to anyone interested. The National Office did not see a problem with it as long as the state board approves it. They suggest a release form if they did not want their information included. This will be added to their Regional Rodeo Packets. Motion by Bryce Sigman, seconded by Lon Dreyer to approve the new SDHSRA Membership Directory. All members present voted aye. Motion carried. Regional Rodeo entry fees were discussed and the decision was made to leave them as they are now. Carole Hollers brought up the conflicting statement on the Regional Rodeo Entry Blanks concerning non-notified turn outs. This rule needs to be changed in the South Dakota Rules & Regulations as it conflicts with the rule in the Regional Entry Blank. The change will read Contestants who enter a regional rodeo are expected to participate in the event or events they entered at that rodeo. Failure to do so will result in disqualification from that event or events at the State Finals Rodeo. Motion by Bill Sutton, seconded by Troy Brown to approve this rule clarification. All members present voted aye. Motion carried. Carole Hollers reported on the devastation to Louisiana High School Rodeo from the Hurricanes that occurred last fall. There are several arenas and schools that are totally demolished. The NHSRA has raised between $7000-$8000 for Louisiana Hurricane Relief. Motion by Troy Richter, seconded by Bryce Sigman to donate $200 to the Louisiana Hurricane Relief Fund through the NHSRA to come from the Sponsor Account. All members present voted aye. Motion carried. RODEO SITE APPLICATIONS All rodeo sites applications were submitted. Lon Dreyer motioned and Bryce Sigman seconded to approve all rodeo site applications. All members present voted aye, motion carried. PERSON OF THE YEAR Kirk Ford, Roddy Thompson, and Laura Johnson were nominated for Person of the Year for 2006. Bryce Sigman made the motion that nominations cease and that we cast a unanimous ballot. Troy Richter seconded. All members present voted aye. Motion carried. Sara will notify the honorees. OTHER BUSINESS Carole Hollers brought up the problem of attendance by Student Officers at all meetings or to have someone stand in for them. Dress code should also be enforced for Student Officers when they are attending meetings and representing High School Rodeo. These issues need to be addressed at the Regional Contestant Meetings when the membership are deciding to run for Student Officers. The issues of writing thank you’s for awards will also be addressed at this time. Pete’s Clothing would like a list of contestants for State Finals after Regionals along with their back #’s. Discussion was held once again on Graduation conflicts and the options that would be available. ADJOURN Jeff Jasper standing in for Sean Deal made the motion to adjourn. Troy Richter seconded. All members present voted aye. Motion carried. Respectfully submitted,
SDHSRA DIRECTORS MEETING The SDHSRA Board Members Site Selection Committee met at Belle Fourche, SD on October 13, 2005 for the purpose of selection of a State High School Rodeo Finals Site. Members present were: Joe Stoddard, Troy Brown, Bryce Sigman, Sean Deal, Carole Hollers, Lon Dreyer, and Sara Grim. The Directors met at noon with the Belle Fourche committee. Discussion was held on the available facilities and the changes that Belle Fourche is planning to make on their Rodeo Grounds. After lunch the entire committee proceeded to the Rodeo Grounds for further inspection of the area. After lengthy discussion concerning the new arena area, camping facilities, stalls, Queen activities, Rodeo Office, etc. Motion by Bryce Sigman, seconded by Troy Brown to approve Belle Fourche as the site of the State High School Rodeo Finals for the years 2006 and 2007. All members present voted aye, motion carried. President Joe Stoddard appointed Bryce Sigman, Sean Deal and Joe Stoddard from the SDHSRA Board of Directors to sit on the Belle Fourche Host Site Committee Board of Directors. Belle Fourche appointed Clay Birkeland, Mark Thiel, and Marvin Garrett from the Belle Fourche Committee to the SDHSRA as the Host Site Directors.
Respectfully submitted,
SOUTH DAKOTA
HIGH SCHOOL RODEO ASSOCIATION
CALL TO ORDER ROLL CALL: Present were Sean Deal, Troy Brown, Carole Hollers, Sara Grim, Susan Dewey, Lon Dreyer, Bill Sutton, Bryce Sigman, Joe Stoddard, Doug Doll, Bob Glanzer, Blaine Carey, Brent Sutton, Megan Kennedy, & Cassie Sigman. Absent were Troy Richter, Kirk Ford, Rod Kusser, & McKenzie Haley.
AMENDMENT OF AGENDA
ELECTION OF OFFICERS Motion by Lon Dreyer, seconded by Sean Deal that nominations cease and a unanimous ballot be cast for Joe Stoddard for President of the SDHSRA Board of Directors. Motion carried. Motion by Lon Dreyer, seconded by Bryce Sigman to nominate Troy Brown for Vice President of the SDHSRA Board of Directors. Motion by Bill Sutton, seconded by the Sean Deal that the nominations cease and that a unanimous ballot be cast for Troy Brown for Vice President. Motion carried.
EXECUTIVE SECRETARY Motion by Troy Brown, seconded by Bryce Sigman to approve Rod Kusser as the Public Relations Director. Motion carried.
STATE HOST SITE SELECTION
JUDGES COMMITTEE
LIVESTOCK COMMITTEE
SADDLE ASSIGNMENTS
ADDITIONAL BUSINESS Sara Grim had a question on report cards for membership. It was decided that we will not bar a student from becoming a member due to a failing report card but it will be flagged and the 4th quarter report card must be shown at Regional Rodeos and the student must be passing in 4 subjects to be able to rodeo.
ADJOURNMENT
Respectfully submitted,
SDHSRA ANNUAL MEETING
CALL TO ORDER Roll Call: Present were Sean Deal, Troy Brown, Carole Hollers, Rod Kusser, Sara Grim, Susan Dewey, Lon Dreyer, Bill Sutton, Bryce Sigman, Joe Stoddard, Doug Doll, Bob Glanzer, Blaine Carey, Brent Sutton, Megan Kennedy, Cassie Sigman and McKenzie Haley. Absent were Roddy Thompson and Kirk Ford.
MINUTES
CALENDAR COMMITTEE REPORT
STATE FINALS REPORT
REGIONAL SITE PROPOSALS Motion by Carole Hollers, seconded by Doug Doll to award the Southwest Region Rodeos to Sturgis and Wall for the 2006 and 2007 years. Motion carried. Motion by Troy Brown, seconded by Lon Dreyer to award the Eastern Region Rodeos to Watertown and Winner. Motion carried. Buffalo Region had no opposition to its Region Rodeo. Motion by Sean Deal and seconded by Lon Dreyer to approve the Buffalo Region Rodeo for 2006 & 2007. Motion carried. Dupree and Belle Fourche each gave a proposal to host the Region Rodeo for the 2006 & 2007 years. Discussion followed. On a roll call vote, Dupree was awarded the Region Rodeo for the years 2006 & 2007 by a vote of 5-2. Motion carried.
STATE FINALS SITE PROPOSALS 2005 SDHSRA Queen McKenzie Haley gave her report at this time as she had to leave. Thank you to McKenzie for her hard work and her fine showing at the National High School Rodeo Finals. The meeting reconvened after a short break. Discussion continued concerning the State Finals Host Site. Motion by Doug Doll, seconded by Lon Dreyer to table the decision on the State Finals Host Site to the Directors meeting following the Annual Meeting. Motion carried.
PUBLIC RELATIONS DIRECTOR REPORT At this time the meeting took a break for dinner.
FINANCIAL REPORT
NATIONAL DIRECTOR REPORT |
