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SD Junior High Rodeo Association Meeting Minutes

Rodeo Minutes
January 27, 2008
Central States Fairgrounds
Rapid City, SD

Meeting called to order                     Blane Nagel – Pres.

Introduction of Officers                     Blane Nagel – Pres.
                                                        Jeff Harper – V. Pres.
                                                        LeeAnn Gaer – Treas.
                                                        Cindy Nagel – Sec.
                                                        Myron Mann – Nat’l Dir.

Sec. Report
Wrangler All Star Team was announced and their wrangler shirts handed out. The new Wrangler All Star Co- captains for the 2008 season boys- Wyatt Mann and girls – Shayna Nagel were introduced. New memberships discussed with problems with the forms addressed. Frisbee Toss fund raiser from Brookings Pro Rodeo made $468.50.  Discussion on Frisbee Toss for 20X Rodeo.
Horse of the Year Nomination form Due Feb. 15
Motion to approve minutes by Stevens second by Rutten- approved

Treasurers Report
$4859.14 in account – no outstanding bills
Motion by Stevens to approve report second by Rutten - approved.

Old Business
raffle tickets – each member must sell $30 of raffle tickets before first rodeo – and each family must sell at least two business card ads.
Queen contest – Not a national contest this year so the state will only hold a contest if it is self supported with no money out of the rodeo account.
Buckle auction – Knutson family updated members on the buckles – they donated three to be auctioned off at three locations by March.
Auction Basket – Christine Sorensen gave report on items she has had donated already – please bring SD items any of the rodeos to help out the SD basket.

New Business
2007- 2008 rodeo schedule was discussed with Dupree, Rapid City Event Center, 7N Arena, and Burke putting out requests for rodeos.  A ballot vote was taken and the schedule was finalized.

April 18 (Fri.) – 19 (Sat.) rodeo to follow the NLBR at the Rapid City Event Center. – Shorty Engesser in charge.

May 3rd (Sat.) rodeo at the 7N Arena in Springfield – Blane Nagel in charge.
May 4th (Sun.) at Burke in conjunction with the Burke HS practice rodeo – Burke Rodeo Club in charge.

May 25th (2 performances) – State Rodeo- Winner
May 26th -State Rodeo

Rodeo entry forms will be available on the website NOT mailed out. Each member is responsible for own entry forms.

Point System - all 4 rodeos prior to State will be point rodeos with a max. Total of 30 points carried into state per event.  Each member may throw out one rodeo and/or worst event points from any of the four rodeos. State Rodeo - each performance will be max 10 point system with the average (BASED ON TIIME) of the three state performances worth max 20 points.  All around points will be based on State rodeo performances with a weighted point system based on entries per event – format will be like the Elks Rodeo in Sheridan, Wyo.  Top four point winners in each event will be qualified for National Rodeo if they have met all requirements (report card, raffle tickets, etc.)

Motion by Sorensen second by Gregg – approved

Awards – each rodeo will be in charge of own awards and/or jackpot money.  State awards will be chaired by Myron Mann and Rick Odenbach.

Rules Committee - A committee for rules will be as follows – Myron Mann, Blane Nagel, Cindy Nagel, and each rodeo chairperson.

Event Directors - Parents or adults are asked to volunteer for an event that their family member is not participating in.  They will be the director throughout the rodeo season at each rodeo.  Please let Myron know if you would volunteer.

Motion made by Rutten second by Gregg to adjourn meeting.

With all business taken care of meeting adjourned.


Minutes from Sept. 30th, 2007
Ft. Pierre, SD

Meeting called to order by Pres. Blane Nagel

Introductions made – Assoc. memberships were filled out.

Officers present were – Blane Nagel – Pres.
    Myron Mann – National Director
    Diana Melvin -  National and State Advisor
    Cindy Nagel – Secretary
    Mel Musick – Treasurer
Student Officers – Shania Johnston – President
    Shayna Nagel – Secretary

National Director’s Report from 2006- 07 Season – Diana Melvin
                        Represented SDJHRA at the SDHSRA meeting
                        Information presented from the 2007 National Rodeo
                        June 29th – July 5th, 2008 Wrangler JH National Rodeo in Gallup, NM
                        Introduced Myron Mann as the New National Director

Secretary’s Report – Cindy Nagel
                        16 members awarded the SD Wrangler All – Star Team 15 of those accepted and will represent SD JH Rodeo.
                        Motion made by Glaus second Johnston to accept sec. minutes - passed
                        Discussion on membership due dates and fees
                                    Jan. 1 deadline for memberships
                                    Any new members after Jan. 1 – Feb. 25 will pay $15 late fee – total dues would $100
                                    Feb. 25th, 2008 – Cut off to accept memberships
                        Motion made by Melvin second by Johnston – passed

Treasurer's Report – Mel Musick and Diana Melvin
                        $2000.99 in account –
                        Need to collect for some advertising yet
                        No outstanding bills to pay.
                        Financial report handed out for all to discuss.
                        Motion made by Sorenson second by Gregg to accept treasurer's report. Passed

Resignation accepted of Mel Musick as treasurer – with thanks for all the work.  New treasurer was elected – LeAnn Gaer with additional signatures Cindy Nagel and Myron Mann.

Old Business – Blane Nagel – Diana Melvin
            $250 was allocated for travel for National Director for National meeting in Denver.
            Motion by Sorenson second by Johnston – passed
            By Laws will be finalized and typed up for members.
            Contract will be drawn up for the SDJHRA Princess for guidelines and duties.
            Officer duties will be included in By – Laws.

New Business – Blane Nagel – Myron Mann
            Fund Raisers - 3 to 4 buckles will be donated to the SDJHRA by the Knutson family to auction off a three sale barns during the rodeo year.
                        Motion by Johnston second by Maier - passed

Raffle tickets will be sold again this year. Members will be required to sell $30.00 worth of tickets to rodeo. LeAnn Gaer is Chairman for the raffle tickets. Tickets will include NFR Tickets, Star of the West Hat, and $100. Modern Woodman will be contacted to see about match program.

Families will also sell two/ $30 business card ads that will be turned in with state entry forms.  Business card and money must be with entry forms to rodeo. This is per family NOT member.
                       
Motion by Melvin second by Gregg – passed

Frisbee Toss – will again be held  for beef bucks at three rodeos – Brookings, 20X Rodeo, Ranch Rodeo

Banners will be sold in addition to other advertising.

Queen workshop – upcoming workshop as fund raiser for Princess contest. More details later.
                        Motion by Maddocks second by Mann – passed

Rodeos – Bids and dates were discussed – Winner will host the Jr. High Rodeo on Sunday, May 25th (two performances) and on Monday, May 26th with one performance.
                        Motion by Nagel second by Mann – passed

Regional Rodeos were left open at this time  - Dates for rodeos may be May 3-4 and May 10-11. Bids will be discussed at the winter meeting in Jan. If any party is interested please contact Blane Nagel or Myron Mann.

Official Newspaper for all SDJHRA members – Wrangler Horse and Rodeo News will be the Official Newspaper for all paid members. Names and addresses will be sent to publisher. Free for the first year.
                        Motion by Mann second by Johnston – passed.

Mid-Winter Meeting – Sunday Jan. 27th, 2008 during the BHSS
            9:00 MT (meeting place to be announced later)
            1:00 MT 20X Rodeo – Frisbee Toss

SD Auction Basket for Nationals will be chaired by Christine Sorenson with the help of the SDJHRA Princess. Thank you to Tela Mann for doing that this past year.

Student Officers Elected – President – Shania Johnston
                                        V. President – Wyatt Mann
                                        Secretary – Shayna Nagel
            Officers will be elected at the State Rodeo in May 2008.
            Job description will be in By-Laws.

Motion made to get a SDJHRA Banner for display at functions – by Sorenson second by Nagel – passed.

Prizes will be selected by officers and student officers for upcoming state rodeo.

With all business discussed motion to adjourn by Maddocks second by Glaus. Meeting adjourned.


Minutes from Jan. 28th, 2007 Meeting
Rapid City Civic Center
11:00 MT

Call to order – the meeting was called to order by Diana Melvin. Introductions were made of the Student Officers, new members, and parents.

Membership – it was discussed and voted on to accept late memberships until March 1st, 2007 with an addition of $15.00 late fee.  Total Membership fee would be $100.00.
- Motion by Mrs. Sorenson
- Second by Mr. Gregg
- Associate memberships can be purchase for $5 for voting privileges at the meetings. Form on sdhsra website under Jr. High Division.

Discussion moving membership deadline date the same as High School Rodeo Dec. 1st. Annual meeting in Sept will address that.

By-Laws – Rick Johnston handed out a copy of the By Laws for all to read with the clarification of a few items the By Laws were approved.
- Meeting will follow the High School format with a fall meeting which will always be the last Sat. in Sept., and then having a winter meeting. Officers will be elected at the Annual Fall meeting.
-Motion made by Mrs. Gregg
-Second by Mr. Gregg

Discussion on rodeo jackets for National Team – officers will pick out style and get prices.

Raffle Tickets – EACH MEMBER MUST SELL 6 PACKETS ($30) OF RAFFLE TICKETS AND TURN IN MONEY AND STUBS BEFORE THEY WILL BE ISSUED A STATE RODEO NUMBER.
-   If you do not have raffle tickets please contact Vicky Johnston at (605)985-5466. It is your responsibility to get the raffle tickets. Please sell as many raffle tickets as you can – this money pays the way for the National Team.

Frisbee Fund Raiser- Jr. High Rodeo members will sell Frisbees for $2 at the 20X Rodeo. People who purchase the Frisbee will toss it at the lariat in the middle of the arena at the designated time. If Frisbee lands on the rope or in the rope, that numbered Frisbee will win $50 in Beef Bucks.
Donated Beef Bucks:
$50 – Chamberlain Cattlewoman
$50 - SD Beef Bucks Council
$200 – Dakota Southern Cattleman’s Aux.
Please send a thank you note to Sutton Rodeos for allowing the fund raiser. Their address is:
Sutton Rodeo
PO Box 402
Onida, SD  57564

Sec./Treasure report was read and approved - $3,862.34 in the bank at this time. Reminder to all members to try to get sponsorship money for the State Rodeo.

AQHA Horse of the Year Nomination Forms due Feb. 15th. Need to be nominated for State before Nationals
-  Motion made by Mr. Johnston
-  Second by Mrs. Johnston

Maddocks Fund Raiser – The family of Rance Maddock is doing a buckle fund raiser the buckle will be auctioned off at the Aberdeen Sale Barn, Phillip Sale Barn and the Winner Sale Barn.  Money raised will go to the SDJHRA.

2007 Rodeo Schedule-  It was voted on and approved to have a Regional Rodeo at Winner, SD  May 12th and 13th.  These rodeos will jackpot entry fees out to event winners.  This rodeo will be a point rodeo, carrying best event points on to State Rodeo.  This means you will be allowed to bring your best ONE DAY Rodeo event/ out of the two day rodeo to the State Rodeo. Watch for entries online.
-motion by Mr. Odenbach
-second by Mr. Johnston

STATE RODEO – May 26th, 27th, and 28th at the Rosebud Casino Grounds. Entries will be on line and mailed out as soon as the membership deadline is past.
Members need to bring a current report card (either 3rd quarter or Final) and their raffle ticket money and stubs. You will not be issued a number without these handed in. NO EXCEPTIONS!!!
- Motion by Mr. Engesser                                                      
- Second by Mr. Gregg

Princess Contest – There will be a Princess Contest held at Rosebud starting Friday night May 25th. Anyone needing more information on that should contact Becky Odenbach at 842-0145 or Kristina Maddocks at 994-2561.

Meeting was adjourned.


Saturday Sept. 30th, 2006
Ft. Pierre
, SD 10:00 a.m. 

Call to Order
SDJHRA State President and National Director Diana Melvin called the meeting to order.  Present at the meeting was Diana Melvin, Cindy Nagel (Exec. State Sec.), Rick Johnston, Rick and Becky Odenbach, Ron and Rance Maddocks, Mark Melvin, and Melody Musick.  Student members were Kallie Odenbach, Shayna Nagel, Jace Melvin, and Shania Johnston.  A few potential members were there to listen.

Introductions
Introductions were made by all attending.

State and National Directors Report
Diana Melvin reported on the State Rodeo from last year and the placing of 15th for the State Team at the Nationals.  General discussion took part on the trip to Gallup, New Mexico.  Noted was the new National Rodeo date of July 2-7 for 2007. 

Financial Report
Financial report was given by Diana Melvin and Cindy Nagel. Ledgers were presented for members to view for breakdown on expenses. One outstanding bill was presented and paid for printing costs; two outstanding donations need to be collected yet.  Balance of check book $2778.62.

Discussion took place on paying the State Rodeo judges for their time, an amount of $25 in Beef Bucks.  Motion made by Rick Johnston, second by Rick Odenbach to pay judges with Beef Bucks.  Approved

Discussion on paying back the initial National Dues of $200.00 to Kathy Chauncey, since she personally paid the dues. Motion made by Ron Maddocks, second by Cindy. Approved.

With all financial matters down Motion made Cindy, second by Rick Johnston to approve financial report.  Approved.

Secretary’s Report
Report from Cindy Nagel on the Wrangler All-Star Team from SD.  Six boys and six girls were chosen based on their performance at the State Rodeo.  Members include Jace Melvin, Terrance Maier, Tate Glaus, Matt Peters, Blake Boysen, Dylan Hart, Shania Johnston, Kallie Odenbach, Nicole Fritz, Shayna Nagel, Melania Wientzes, and Lacey Stevens.  A press release from the National office will be out in Oct. Congratulations to those members.

Membership forms have been sent out to previous members and any person who has requested forms.  Dues were set at $85.00 for the 2006-07 year - $30.00 for State Dues, $15.00 for National Dues, $15.00 for NHSRA Times magazine, $25.00 for Rodeo Insurance. Membership forms and Dues are due by Jan. 1st.  If deadline is missed, interested party must petition the National Director Diana Melvin.

Old Business
State flag and sponsor flags are in storage for this coming year.  It was noted with great thanks that the Governor’s office donated a state flag for the National Rodeo in Gallup.

New Business
Discussion on implementing Associate Membership, which would allow paying members voting privileges. Dues would be $5.00/member.  Cindy will make forms for membership and cards will be given to paid members.  Motion made by Ron Maddocks, second by Becky Odenbach. Approved.

Sites for Rodeo
Applications for Jr. High Rodeo sites were discussed. No more than seven qualifying rodeos to be held with May being the starting month.  State Rodeo date was set for May 26th – 28th, due to the time frame of the National Rodeo.  Rosebud was named the site for the State Rodeo due to the outstanding rodeo package they provide financially.  Other sites interested must have information to members by the Jan. 28th meeting in Rapid City.

Prizes and Sponsors
13 events and 2 all-around awards given.  Saddles will be given for the all-around qualifiers with buckles as the goal for the top four finishers.  Members need to contact potential sponsors now.  Note that thank you cards will be awards at the State Rodeo with Mrs. Peters helping to organize that.  Ron Maddocks asked permission to do a fund raiser as a thank you to the state association.  He plans to purchase three one of kind Maynard buckles as commemorative SDJHRA buckles to be placed in a wooden case and auctioned off at three livestock sale barns.  The barns that are going to be asked to participate are Aberdeen, Ft. Pierre, and Phillip.  Motion made by Cindy Nagel, second by Becky Odenbach to let Ron go ahead with his idea. Approved.  Ron was thanked for his generous contribution.

Point System
The point system will remain as last year, with the average based on times from the three performances at the state rodeo, counting as double points.  If additional rodeos take place, members may bring points into the state rodeo.  The top four point totals are the national qualifiers.

Princess Contest
There will be no National Princess Competition in 2007.  However a State Princess Contest may be held.  It was noted that if the State Princess did not qualify for Nationals in any other event she would have to pay her own way to Nationals if she chooses to attend.  Volunteers Teri Jo Weidner, Kristina Maddocks, and Becky Odenbach will help organize the State Princess Contest.  Based on this motion made to hold contest by Cindy Nagel, second by Melody Musick.  Approved.

Election of Student Officers – Officers were selected as:
                        President – Shania Johnston
                        V. President - Jace Melvin
                        Secretary – Shayna Nagel
Motion made by Becky Odenbach, second by Rick Johnston to approve student officers. Approved.

Publicity
Discussion of different fund raiser for the year.  Raffle ticket sales were best idea for all members to take part in.  Each member must sell $30.00 of raffle tickets to participate at Jr. High Rodeos.  The Frisbee Throw for Beef Bucks/through the SD Cattlewomen Aux. was discussed and will be looked into to do at some upcoming rodeos.  Student officers made a flyer draft to be printed for distribution around the state.  News releases will be published along with trying to get radio talk show hosts Jim Thompson, Monty James, and Trent Loos to help promote.  The 4-H Newsletters will also be addressed to advertise as well as putting deadlines on Calendars at various papers.  All members are asked to promote and recruit members. Call was made to SDHSRA to see if we will remain on web site, waiting on response. Update website with more information.

Finals Rodeo
More will be discussed at the Jan. meeting on setting up rodeo.  Judges will be selected by a committee at the Jan. meeting.  Various names were taken for judges, timers, bullfighters, etc.

Discussion on co-sanction of State rodeo with 4-H or Little Britches rodeos at same time.  This will be determined by membership of the SDJHRA at the Jan. meeting.  If membership allows the rodeo may be co-sanctioned.

By Laws and Association Rules
Discussion on using the SDHSRA and the 4-H By Laws and adapt them to our needs.  Shania and Vicky Johnston will work on draft to be ready by the Jan. meeting.  Motion was made by Cindy Nagel to have them work on this, second by Melody Musick. Approved.

Scrapbook
Roberta Bruns volunteered to start the SDJHRA scrapbook.  Members need to get pictures or anything relevant to Cindy Nagel as soon as possible.  The members want the thank Roberta for taking the project on.

Meeting Date
The next meeting date was set for Sunday, Jan. 28th 9:00 a.m. at Rapid City.  This meeting will take place before the high school 20x rodeo during the Black Hills Stock Show and Rodeo.  An exact meeting site will be announced later.

All business completed – motion made by Rick Odenbach, second by Becky Odenbach to adjourn meeting.  Meeting adjourned.