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SD Junior High Rodeo Association Meeting Minutes
South Dakota Junior High Rodeo Association President Shorty Engesser called the meeting to order at 9:07 A.M. Shorty opened the meeting with informing the quorum about being an associate member. He informed them that there will be decisions that will be made at the spring meeting that they could vote at. Secretaries report was handed out and reviewed by everyone; there were no questions on the report. Ross P. made a motion to approve and Leland A. seconded the motion. All in favor mc. Treasurers report was presented and reviewed; there were no questions on the report. Ross P. made a motion to approve and Tim Eymer seconded the motion. Mc National Director Report- Digger R gave a report about what is happening in the association and that he went to the High School meeting. He reported on the High School meeting and introduced Patrick Auer and Lon Dreyer to the quorum who are High School Directors and Patrick is the new National Director for the High School. The National Junior High Finals will be in Gallup NM this year June 27th July 4th 2010. Old Business Shorty went over how the money for Nationals was distributed in the past. Blame Carey made a motion to give a lump sum amount to each National qualifier like the High School does. The amount will be determined by the amount of money that is raised from ad sales and fundraisers. Second by Digger R. All in favor. Mc The silent auction was discussed by Digger. He would like to have everyone bring something for the fundraiser. Nila Woodward asked if the auction items could be taken to all the rodeos to maybe get more bidding interest. Digger said we could if somebody wanted to haul the items. This was tabled. Digger also purchased a couple of items from the Miss Rodeo South Dakota fundraiser in the Junior High Rodeo Associations name. The cost for the 2 items was $120.00 that will be paid back to Digger Shorty made the motion to pay Digger back for the items purchased. These items will be put on the silent auction with a bottom, Mark seconded the motion. MC Stock was discussed with the quorum by Shorty. He stressed the board will check the cattle at the rodeos and want even pens so the kids all have the same chance. Chesney N. told the kids about the Frisbee Toss that the members would do that afternoon. Thanks to the organizations that donated the Beef Bucks. Thank you to Chesney for getting the Beef Bucks also. New Business Membership Deadlines will be March 1, 2010 no exceptions Rodeo proposals were asked for. Huron requested a weekend for Regionals. Spearfish requested the same weekend for Regionals. There were two requests for State. They were Rapid City and Spearfish on Memorial weekend. The board decided the rodeo sites will be as followed: Spearfish- May 1, 2010 two rodeos that day. One in the morning and one in the evening. Huron May 8th and 9th 2010 one performance each day Spearfish- May 30th and 31st, 2010. State rodeo, two rodeos on Sunday and one on Monday. Mc The awards will be awarded as the by-laws state. The prizes will go to the State winners and not the national team. To change this, this issue will have to be put on the agenda for the May meeting. It was suggested to follow what the SDHSRA has gone to for awarding prizes. Raffle ticket deadline you must sell at least $30.00 in tickets before your 1st rodeo. If they are not sold and turned in to Mark, you will not be able to rodeo Advertising deadline April 1, 2010 your $60.00 in advertisement must be sold and turned into Digger by April 1, 2010. You cannot rodeo if this is not done either. Also Digger informed everyone to send in the ad the size it is supposed to be. That means if it needs to be bigger than the business card you received and it has to be a quarter page, make it that way before you send it to Digger. Patrick Auer also spoke to everyone about the importance of selling ads and tickets and how it affects the amount of money that could be given to go to Nationals. Also Patrick spoke about the National Rule that the members have to pass 70% of their classes to rodeo. Ross P. made a motion that each student member must sell a minimum of $60.00 in ads. Leland A. seconded the motion. All in favor. Mc There was discussion on rewarding the person or persons selling the most dollars in ads and raffle tickets. The person selling the most dollars in raffle tickets and the person that sells the most dollars in ads will each receive a $50.00 gift certificate to RCC Western Wear. Ross spoke with the members about the Equine Athlete and the Student Athlete of the month. He encouraged the members to take advantage of these programs. Deadline is May 1, 2010. Cindy Nagel reminded everyone that their report cards are mandatory to have at the 1st rodeo of the year. It also needs to be signed by a Superintendent, Principal or Teacher. The home schooled kids have to get a Certificate of School Exemption that will on file with the school district they are enrolled in. Shorty adjourned the meeting Next meeting will be at the State Rodeo.
SDJHRA Board Meeting The SDJHRA board met on Saturday August 22, 2009 at 2:20 PM at the Ft. Pierre Rodeo Grounds. Members present were Ross Petersen, Leland Anderson, Shorty Engesser, Tim Eymer, Digger Rutten, Blaine Carey, Blane Nagel, and Mark Stevens. Other present Cindy Nagel and Bill Mutchler. There was not a Secretaries Report given at the meeting. Cindy Nagel was there and she informed the board with what had to be done before September 1 2009 for the National Office. She had the All Star Team selected and the National Applications so Mark could pass them out ASAP. The Treasurers report was looked over as the old Treasurer was not there to present it to the board. There was no motion to approve. Election of officers Old Business The board spoke about Nationals and how staying in the same place helps keep the kids together and makes the trip more fun. There was discussion on how the National Money was split and how it could be changed in the future. This will be discussed at the Winter meeting. New Business- The board made a decision to raise the SD membership to $40.00 for the 2009-2010 season. There was discussion on rodeo bid requirements for the upcoming year. They are no longer bids they will be called Request For Proposals that way the board does not have to take the low bid. Other requirements are High Speed Internet, good judges and stock. The State Finals rodeo was also discussed. There was discussion on a 2 day or 3 day finals and it looks like this year it will be a 2 day finals because of State Track Meet. Also discussed was the go around prizes at the State Rodeo. The only prizes were given to the National Team and there was some parent concern about that. This will be discussed before the vote on rodeos at winter meeting. Dianna Melvin has a check for a Tobacco Free organization for $500. for hanging banners at the State Junior High Rodeo. She has paid $75.00 in the last couple years to keep this going and would like to be reimbursed for this. Digger will check into this. The Frisbee toss will be done again at the Stock Show. Cindy will check into this for us. There will not be a September meeting after having this meeting in August. Next meeting will be at the Black Hills Stock Show. We will put it on the SDJHRA website when exact date and time is set. Motion by Digger to adjourn the meeting and Second by Ross. MC May 25, 2009 Meeting Called to Order by Blane Nagel There was not Secretaries Report or Treasurers Report read at this meeting Article 3 Article 4 Article 5 Article 6 Board member were voted on 4 were needed (2 East, 2 West) The chaps and tiara for the Junior High Rodeo Association Queen is on loan to the Casey Tibbs Rodeo Foundation until they are needed. Motion by Chrissy P. second by Russ Maier to approve. mc There will NOT be a meeting in September for the Junior High Association. Motion and second. mc President Engesser adjourned the meeting.
SDJHRA Winter Meeting Minutes Call to order Barry Knippling (Vice President). Blane
Nagel was not present. Treasurer's Report LeeAnn Gaer Secretary Report Cindy Nagel National Director Report Myron Mann Old Business New Business Rodeo Sites and Dates are the Following: May 9th and 10th 7 Down Arena
Regional Rodeo, Spearfish, SD May 24th (two performances) May 25th
STATE Rodeo, Ft. Pierre, SD Directors will meet and vote on
point system, awards, judges, stock contractor, event directors, etc. Adjournment
SDJHRA Annual Meeting Minutes Call to order by the President Blane Nagel Introductions were made associate memberships were taken at this time for the 2008 - 09 rodeo season. Anyone interested in being a voting associate member may fill out the form and pay $5.00. The form is found on the sdhsra.com website under the wrangler division. Secretary report Cindy Nagel The Wrangler All Star Team was announced. Team Members include: Tyan Knutson, Jade Maier, Seth Anderson, Andy Nelson, Carson Musick, Cody Bernstein, Tyler Gaer, Wyatt Mann, Jade Schmidt, Chesney Nagel, Kaitlin Peterson, Vanzi Knippling, Taylor Engessor, Moriah Glaus, Cassy Woodward and Ternee Nelson. They will be awarded their Wrangler shirts at the Feb. 1 meeting to be worn at the 20X rodeo. It was noted that the National office is not sending out any paper forms so everything is being sent by email. Those forms are available on the SDHSRA website under the wrangler division as well. Memberships are due March 1, 2009. If you do not have internet access you will need to let Cindy know you need forms. If members do not fill out forms properly then the member will be accessed a $10.00 fee for mailing the forms back. Anyone organization wanting to put a bid in for a regional or the state rodeo will need to submit a bid sheet at the Winter meeting in Rapid City. If you would like a bid sheet contact Cindy Nagel. Rodeo computer software was discussed try to get what the SDHSRA uses and be a part of their package. Cindy will look in to that. Treasure report LeeAnn Gaer Director report Myron Mann (2year term so not elected
position this year) Election of Officers needs to be done at State Rodeo need to have a state meeting during the State Rodeo National office requires officers to be reported by Sept. 1 of the rodeo season. That will need to be changed in By Laws. 2008 -09 Officers Elected 2008- 09 Student Officers Board of Directors was established with two people from the
each side of the state; one person will be one year term and one person will be
two year term this will be a team of directors that will include the officers.
This will have to be an addition to the By Laws members felt that more help
was needed for organization. Old Business Wrangler Magazine if wanting membership for that magazine you will need to buy subscription for $6.00. It will NOT be free this up coming year. Raffle ticket sales were discussed. The drawing will take place at the State rodeo. Members will need to sell $30.00 in raffle tickets and at least $60.00 in sponsorship ads to compete. LeeAnn will head up the raffle tickets again this year. Sponsorship forms are on line. New Business members will need to print out rodeo membership applications and forms from the SDHSRA website under the wrangler division. If not able to get forms then you must call Cindy Nagel and request them. Frisbee Fund Raiser will just be held during the 20X rodeo at Rapid City. It was voted on and approved to hold 4 point rodeos and three performances at the State Rodeo. Rodeo site bids need to be postmarked by Jan. 1, 2009 and mailed to Cindy Nagel. If you are interested in hosting a rodeo you will need to fill out the proper paper work. If you need site bid forms contact Cindy Nagel. Next meeting will be held on Sunday, Feb. 1, 2009 at the Lyons Building out at the Fair Grounds in Rapid City. The meeting will start at 9:30. We are holding this in conjunction with the HS 20X Rodeo that afternoon. The Jr. High Members will be selling Frisbees for a fund raiser at that rodeo. With all topics discussed motion to adjourn, second, and meeting adjourned. Rodeo Minutes Meeting called to order Blane Nagel Pres. Introduction of Officers Blane Nagel
Pres. Sec. Report Treasurers Report Old Business New Business April 18 (Fri.) 19 (Sat.) rodeo to follow the NLBR at the Rapid City Event Center. Shorty Engesser in charge. May 3rd (Sat.) rodeo at the 7N Arena in Springfield Blane
Nagel in charge. May 25th (2 performances) State Rodeo- Winner Rodeo entry forms will be available on the website NOT mailed out. Each member is responsible for own entry forms. Point System - all 4 rodeos prior to State will be point rodeos with a max. Total of 30 points carried into state per event. Each member may throw out one rodeo and/or worst event points from any of the four rodeos. State Rodeo - each performance will be max 10 point system with the average (BASED ON TIIME) of the three state performances worth max 20 points. All around points will be based on State rodeo performances with a weighted point system based on entries per event format will be like the Elks Rodeo in Sheridan, Wyo. Top four point winners in each event will be qualified for National Rodeo if they have met all requirements (report card, raffle tickets, etc.) Motion by Sorensen second by Gregg approved Awards each rodeo will be in charge of own awards and/or jackpot money. State awards will be chaired by Myron Mann and Rick Odenbach. Rules Committee - A committee for rules will be as follows Myron Mann, Blane Nagel, Cindy Nagel, and each rodeo chairperson. Event Directors - Parents or adults are asked to volunteer for an event that their family member is not participating in. They will be the director throughout the rodeo season at each rodeo. Please let Myron know if you would volunteer. Motion made by Rutten second by Gregg to adjourn meeting. With all business taken care of meeting adjourned. Minutes from
Sept. 30th, 2007 Meeting called to order by Pres. Blane Nagel Introductions made Assoc. memberships were filled out. Officers present were Blane Nagel Pres. National Directors Report from 2006- 07 Season Diana
Melvin Secretarys Report Cindy Nagel Treasurer's Report Mel Musick and Diana Melvin Resignation accepted of Mel Musick as treasurer with thanks for all the work. New treasurer was elected LeAnn Gaer with additional signatures Cindy Nagel and Myron Mann. Old Business Blane Nagel Diana Melvin New Business Blane Nagel Myron Mann Raffle tickets will be sold again this year. Members will be required to sell $30.00 worth of tickets to rodeo. LeAnn Gaer is Chairman for the raffle tickets. Tickets will include NFR Tickets, Star of the West Hat, and $100. Modern Woodman will be contacted to see about match program. Families will also sell two/ $30 business card ads that
will be turned in with state entry forms. Business card and money must be with
entry forms to rodeo. This is per family NOT member. Frisbee Toss will again be held for beef bucks at three rodeos Brookings, 20X Rodeo, Ranch Rodeo Banners will be sold in addition to other advertising. Queen workshop upcoming workshop as fund raiser for
Princess contest. More details later. Rodeos Bids and dates were discussed Winner will host
the Jr. High Rodeo on Sunday, May 25th (two performances) and on
Monday, May 26th with one performance. Regional Rodeos were left open at this time - Dates for rodeos may be May 3-4 and May 10-11. Bids will be discussed at the winter meeting in Jan. If any party is interested please contact Blane Nagel or Myron Mann. Official Newspaper for all SDJHRA members Wrangler Horse
and Rodeo News will be the Official Newspaper for all paid members. Names and
addresses will be sent to publisher. Free for the first year. Mid-Winter Meeting Sunday Jan. 27th, 2008
during the BHSS SD Auction Basket for Nationals will be chaired by Christine Sorenson with the help of the SDJHRA Princess. Thank you to Tela Mann for doing that this past year. Student Officers Elected President Shania Johnston Motion made to get a SDJHRA Banner for display at functions by Sorenson second by Nagel passed. Prizes will be selected by officers and student officers for upcoming state rodeo. With all business discussed motion to adjourn by Maddocks second by Glaus. Meeting adjourned. Minutes from
Jan. 28th, 2007 Meeting Call to order the meeting was called to order by Diana Melvin. Introductions were made of the Student Officers, new members, and parents. Membership it was discussed and voted on to accept late
memberships until March 1st, 2007 with an addition of $15.00 late
fee. Total Membership fee would be $100.00. Discussion moving membership deadline date the same as High School Rodeo Dec. 1st. Annual meeting in Sept will address that. By-Laws Rick Johnston handed out a copy of the By Laws
for all to read with the clarification of a few items the By Laws were approved. Discussion on rodeo jackets for National Team officers will pick out style and get prices. Raffle Tickets EACH MEMBER MUST SELL 6
PACKETS ($30) OF RAFFLE TICKETS AND TURN IN MONEY AND STUBS BEFORE THEY WILL BE
ISSUED A STATE RODEO NUMBER. Frisbee Fund Raiser- Jr. High Rodeo members will sell
Frisbees for $2 at the 20X Rodeo. People who purchase the Frisbee will toss it
at the lariat in the middle of the arena at the designated time. If Frisbee
lands on the rope or in the rope, that numbered Frisbee will win $50 in Beef
Bucks. Sec./Treasure report was read and approved - $3,862.34 in the bank at this time. Reminder to all members to try to get sponsorship money for the State Rodeo. AQHA Horse of the Year Nomination Forms due Feb. 15th.
Need to be nominated for State before Nationals Maddocks Fund Raiser The family of Rance Maddock is doing a buckle fund raiser the buckle will be auctioned off at the Aberdeen Sale Barn, Phillip Sale Barn and the Winner Sale Barn. Money raised will go to the SDJHRA. 2007 Rodeo Schedule- It was voted on and
approved to have a Regional Rodeo at Winner, SD May 12th and 13th.
These rodeos will jackpot entry fees out to event winners. This rodeo will be a
point rodeo, carrying best event points on to State Rodeo. This means you
will be allowed to bring your best ONE DAY Rodeo event/ out of the two day rodeo
to the State Rodeo. Watch for entries online. STATE RODEO May 26th, 27th,
and 28th at the Rosebud Casino Grounds. Entries will be on line and
mailed out as soon as the membership deadline is past. Princess Contest There will be a Princess Contest held at Rosebud starting Friday night May 25th. Anyone needing more information on that should contact Becky Odenbach at 842-0145 or Kristina Maddocks at 994-2561. Meeting was adjourned.
Saturday Sept. 30th, 2006 Call to Order Introductions State and National
Directors Report Financial Report Discussion took place on paying the State Rodeo judges for their time, an amount of $25 in Beef Bucks. Motion made by Rick Johnston, second by Rick Odenbach to pay judges with Beef Bucks. Approved Discussion on paying back the initial National Dues of $200.00 to Kathy Chauncey, since she personally paid the dues. Motion made by Ron Maddocks, second by Cindy. Approved. With all financial matters down Motion made Cindy, second by Rick Johnston to approve financial report. Approved. Secretarys Report Membership forms have been sent out to previous members and any person who has requested forms. Dues were set at $85.00 for the 2006-07 year - $30.00 for State Dues, $15.00 for National Dues, $15.00 for NHSRA Times magazine, $25.00 for Rodeo Insurance. Membership forms and Dues are due by Jan. 1st. If deadline is missed, interested party must petition the National Director Diana Melvin. Old Business New Business Sites for Rodeo Prizes and Sponsors Point System Princess Contest Election of Student
Officers Officers were selected as: Publicity Finals Rodeo Discussion on co-sanction of State rodeo with 4-H or Little Britches rodeos at same time. This will be determined by membership of the SDJHRA at the Jan. meeting. If membership allows the rodeo may be co-sanctioned. By Laws and Association
Rules Scrapbook Meeting Date All business completed motion made by Rick Odenbach, second by Becky Odenbach to adjourn meeting. Meeting adjourned. |
